Office Assistant Job at Robert Half (Seattle)

Office Assistant

Robert Half

Location:
United States , Seattle

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a dependable Office Assistant to support daily administrative and facility-related operations for a busy construction and contractor environment in Seattle, Washington. This Contract position plays an important role in keeping the office organized, well-stocked, and ready to support employees, visitors, and business activities. The ideal candidate is service-oriented, attentive to workplace needs, and comfortable handling a mix of reception, clerical, and office coordination responsibilities.

Job Responsibility:

Coordinate day-to-day office support activities, helping staff with workplace needs related to supplies, shared spaces, and general facility matters
Respond to service issues within the office and work with building or property contacts to help address maintenance concerns such as lighting, cleaning, and repair requests
Monitor inventory for office and kitchen materials, prepare replenishment requests, and route orders for approval as needed
Manage shared meeting space schedules, set up conference rooms for internal or client meetings, arrange catering requests, and maintain a neat appearance in common areas
Provide front desk and administrative coverage when needed, including answering inbound calls, greeting visitors, scanning documents, and assisting with general clerical tasks
Support office logistics by helping coordinate workspace changes or internal moves while minimizing disruption to daily operations
Observe workplace conditions for basic safety concerns, take appropriate action when possible, and escalate issues to the proper contacts for resolution
Partner with office leadership and support teams to post workplace notices, policy updates, and safety materials in visible and relevant locations
Stay informed on emergency procedures, office response resources, and related readiness practices to help maintain a safe work environment
Contribute to process improvement efforts by reviewing routine procedures, identifying practical enhancements, and assisting with other assigned office support duties

Requirements:

Prior experience in an office support, receptionist, or administrative assistant role
Ability to manage multiple clerical tasks efficiently, including scanning, filing, scheduling, and handling inbound phone calls
Strong communication and customer service skills with a detail-oriented and helpful approach
Comfortable supporting facility-related needs and coordinating with vendors, building management, or internal teams
Organized and detail-oriented with the ability to maintain orderly meeting spaces, supply areas, and reception areas
Able to identify routine workplace issues, use sound judgment, and follow through on next steps
Proficiency with standard office tools and calendars used for scheduling and administrative support

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
May 10, 2026

Work Type:

On-site work

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