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Robert Half Logo Robert Half · Office Administration

Office Assistant/Sales administrator

United States, Irvine · Job Posted February 07, 2026
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Job Description

We are looking for a dedicated and proactive Office Assistant/Sales administrator to join our team in Irvine, California. This is a 100% onsite, contract role requiring 40 hours per week, offering the opportunity to grow in a supportive and dynamic environment. In this role for a growing firm, you will play a crucial role in ensuring smooth office operations and supporting various administrative and clerical tasks.

Job Responsibility

  • Manage accounts payable and receivable processes and upload relevant data into the system
  • Handle invoicing tasks using QuickBooks Desktop and QuickBooks Online for different entities
  • Assist with shipping and receiving operations, collaborating with team members to ensure efficiency
  • Provide front desk support, including answering inbound calls and maintaining a detail-oriented approach
  • Perform clerical duties such as scanning documents, data entry, and organizing office files
  • Support office relocation activities and ensure a seamless transition
  • Coordinate with onsite staff, including the general manager and technicians, to address administrative needs
  • Maintain a well-organized workspace and take initiative to identify and resolve issues
  • Contribute to the overall functionality of the office by stepping in as needed for various tasks

Requirements

  • Proficiency in QuickBooks Desktop and QuickBooks Online is required
  • Strong organizational skills and the ability to work independently with a go-getter mentality
  • Prior experience in shipping, receiving, and clerical duties
  • Familiarity with Microsoft Excel for data entry and reporting purposes
  • Excellent communication skills, both written and verbal, for receptionist and administrative tasks
  • Capability to manage multiple priorities and maintain attention to detail
  • Previous experience in scanning documents and handling invoices
  • Ability to work effectively in a team-oriented environment while remaining self-motivated

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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