Office Assistant / Receptionist Job at Pathway Capital Management (Providence)

Office Assistant / Receptionist

Pathway Capital Management

Location:
United States , Providence

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Office Assistant / Receptionist provides front-of-office support and day-to-day office assistance to investment professionals and the broader office. This role handles reception duties, calendar coordination, meeting support, travel and expense processing, and maintains a welcoming, organized, and well-functioning office environment. Position will work Monday - Thursday in the Providence office. Friday is a work-from-home day.

Job Responsibility:

Manage calendars for assigned investment professionals
Register professionals for conferences, annual meetings, advisory boards, and offsite meetings
Coordinate domestic travel arrangements
Set up Zoom and video calls
prepare meeting materials and assist with logistics
Prepare and submit AMEX and reimbursement expense reports
Provide compliance support related to gifts and benefits reporting
Answer and route calls on a multiline telephone system
Greet and welcome visitors
escort guests to conference rooms
Coordinate building security access for guests and meetings
Manage incoming and outgoing mail, packages, and courier services
Maintain kitchens, conference rooms, and common areas
Order and restock office supplies, groceries, coffee, beverages, and kitchen items
Monitor printers, shredding bins, water filtration systems, coffee machines, and other office equipment
Pick up mail and packages from building mailrooms and distribute them internally
Update keyless entry systems, parking rosters, and internal staff listings
Provide backup support to the Executive Assistant / Office Manager
Assist with office events, staff lunches, and meetings
Participate in and help lead recurring administrative team check-ins across offices

Requirements:

3+ years of experience as an Office Assistant, Receptionist, or similar role
Strong organizational skills with attention to detail and follow-through
Professional, friendly demeanor with excellent communication skills
Ability to manage multiple tasks in a fast-paced office environment
Proficiency in Microsoft Office, calendar systems, video conferencing tools, and basic office technology

Additional Information:

Job Posted:
April 05, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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