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Pathway Capital Management Logo Pathway Capital Management · Office Administration

Office Assistant / Receptionist

United States, Providence · Job Posted April 05, 2026
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Job Description

The Office Assistant / Receptionist provides front-of-office support and day-to-day office assistance to investment professionals and the broader office. This role handles reception duties, calendar coordination, meeting support, travel and expense processing, and maintains a welcoming, organized, and well-functioning office environment. Position will work Monday - Thursday in the Providence office. Friday is a work-from-home day.

Job Responsibility

  • Manage calendars for assigned investment professionals
  • Register professionals for conferences, annual meetings, advisory boards, and offsite meetings
  • Coordinate domestic travel arrangements
  • Set up Zoom and video calls
  • prepare meeting materials and assist with logistics
  • Prepare and submit AMEX and reimbursement expense reports
  • Provide compliance support related to gifts and benefits reporting
  • Answer and route calls on a multiline telephone system
  • Greet and welcome visitors
  • escort guests to conference rooms
  • Coordinate building security access for guests and meetings
  • Manage incoming and outgoing mail, packages, and courier services
  • Maintain kitchens, conference rooms, and common areas
  • Order and restock office supplies, groceries, coffee, beverages, and kitchen items
  • Monitor printers, shredding bins, water filtration systems, coffee machines, and other office equipment
  • Pick up mail and packages from building mailrooms and distribute them internally
  • Update keyless entry systems, parking rosters, and internal staff listings
  • Provide backup support to the Executive Assistant / Office Manager
  • Assist with office events, staff lunches, and meetings
  • Participate in and help lead recurring administrative team check-ins across offices

Requirements

  • 3+ years of experience as an Office Assistant, Receptionist, or similar role
  • Strong organizational skills with attention to detail and follow-through
  • Professional, friendly demeanor with excellent communication skills
  • Ability to manage multiple tasks in a fast-paced office environment
  • Proficiency in Microsoft Office, calendar systems, video conferencing tools, and basic office technology
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