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Office Assistant/Receptionist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Villa Park

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

18.00 - 20.00 USD / Hour
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Job Description:

We are looking for a dependable Office Assistant/Receptionist to help keep daily operations running smoothly in our office within the financial services industry. This Long-term Contract position will serve as the first point of contact for visitors while also supporting essential administrative and records-related tasks. The ideal candidate brings a strong approach to front-desk support, strong organizational ability, and the discretion needed to work with sensitive information.

Job Responsibility:

  • Welcome candidates, clients, and other guests with a courteous and attentive demeanor while directing them appropriately
  • Manage front desk activity by answering incoming calls, responding to routine inquiries, and ensuring a positive office experience
  • Convert physical records into digital files by scanning high volumes of company-related documents with accuracy and consistency
  • Sort, label, and maintain documentation within internal filing systems so records remain easy to access and properly organized
  • Provide day-to-day clerical support such as handling correspondence, preparing materials, and assisting with general office requests
  • Monitor reception and common office areas to maintain an orderly, well-maintained, and visitor-ready environment
  • Support administrative workflows that require careful handling of confidential files and sensitive information

Requirements:

  • Prior experience in reception, office support, or administrative coordination is preferred
  • Strong organizational skills with close attention to detail when managing documents and routine tasks
  • Ability to handle confidential information with professionalism, discretion, and good judgment
  • Clear verbal and written communication skills with a customer-focused approach to service
  • Comfortable answering inbound calls, greeting visitors, and managing multiple front-desk responsibilities
  • Basic clerical and document-scanning experience, including maintaining accurate records and files
  • Ability to stay organized and effective in a busy office setting with changing priorities
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
May 10, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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