Office Assistant IV Job at American Federation of State, County and Municipal Employees (Washington, D.C.)

Office Assistant IV

This position provides advance-level clerical, administrative support and relate...

Location

United States , Washington, D.C.

Salary:

56629.00 - 86938.00 USD / Year

American Federation of State, County and Municipal Employees

Expiration Date

Until further notice

Requirements

High school graduate or equivalent and a minimum of (5) five years of office experience plus general knowledge of office and organizational procedures or any equivalent combination of education and experience which provides the required knowledge, skills and abilities.
High level proficiency in MS Office Suite (Outlook, Word, Excel and PowerPoint) and MS OneDrive/SharePoint.
Excellent knowledge of office and organizational procedures.
Basic knowledge of office equipment such as reproduction and telephones.
Must be able to independently complete assignments and work under pressure to meet tight schedules.
Strong ability to proofread documents and compose correspondence.
Strong written and oral communication skills.

Job Responsibility

Office support tasks including sorting and delivering mail, answering department main phone line, scanning, copying, electronic filing, office supply ordering, payment and purchase order processing, processing staff time off and business card requests.
Edit, format, and distribute department communication from the department’s management team to internal and external distribution lists.
Update department staff contact materials and email groups. Maintain the Affiliate Political and Legislative Directors contact list. Create online survey forms.
Act as a backup to the Administrative Assistant.
Assist management and staff with travel authorizations, travel arrangements, and expense reporting.
Support calendar and scheduling for management team to include in person and virtual meetings via Teams, Zoom, and other similar technology. Assist with logistics, supplies, and creation of materials for meetings and conferences.
Assist with training new staff and apprentices on calendar coordination, travel and advance forms, time and attendance submission, and other office procedures.
Assist with training and meeting coordination with department managers and staff.
Maintain tracking spreadsheets for department budgets, contracts, off-site storage, and staff completion for various yearly reports.
Provide administrative/organizational support for the department’s “Get Out the Vote” (GOTV) activity and other major department efforts.

What we offer

List of benefits

Fulltime

Administrative Assistant IV

Are you a highly organized professional who enjoys supporting leadership and kee...

Location

United States , Moline

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
Excellent communication and relationship-building abilities
Strong planning, organization, and multitasking skills
High attention to detail and accuracy
Ability to handle sensitive and confidential information
Self-motivated, proactive, and dependable

Job Responsibility

Manage calendars, schedule meetings, and coordinate travel for department leaders
Serve as a key point of contact by handling inquiries and resolving issues professionally
Prepare reports, correspondence, and presentations—often involving confidential information
Organize and maintain records, databases, and files for accuracy and accessibility
Support workflow by tracking priorities, deadlines, and follow-ups
Coordinate meetings, events, and team activities
Communicate on behalf of leadership and interact with internal and external stakeholders
Assist with projects, data analysis, and process improvements
Help create a positive workplace experience through team support and coordination efforts

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Grade IV Assistant Staff Officer

The successful candidate will provide administrative and clerical support to ens...

Location

Ireland , Dublin

Salary:

19.77 - 30.37 EUR / Hour

TTM Healthcare

Expiration Date

Until further notice

Requirements

Proven experience in a Clerical Officer or similar administrative role
Proficiency in the MS Office suite (Word, Excel, SharePoint, Teams, PowerPoint, Outlook)
Strong organisational skills with excellent attention to detail and data management accuracy
Ability to take clear and accurate meeting minutes
Knowledge of GDPR and experience handling confidential information
Strong written and verbal communication skills
Ability to prioritise tasks, work independently, and meet tight deadlines
High level of professionalism, discretion, and flexibility with working hours

Job Responsibility

Provide administrative and clerical support to ensure smooth office operations
Prepare documents, reports, and presentations using the MS Office suite (Word, Excel, PowerPoint, SharePoint, Teams, Outlook)
Maintain accurate data records, ensuring data integrity and organisational compliance
Take accurate minutes during meetings, distribute them to relevant stakeholders, and follow up on action items
Manage diaries, schedule meetings and appointments, and coordinate calendars for senior staff
Handle incoming and outgoing correspondence, including emails and phone calls, in a professional and timely manner
Maintain strict confidentiality and ensure compliance with GDPR when handling personal or sensitive information
Support the team with general administrative tasks and ensure deadlines are met

Fulltime

Administrative Assistant IV

Serves as administrative assistant to a singular leader whose role is within the...

Location

United States of America , Rochester

Salary:

21.36 - 29.90 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Associate's degree and 2 years of relevant administrative experience required
Ability to maintain confidentiality required
Exceptional organizational, time management and administrative skills required
Strong communication skills, both verbal and written required
Strong technical skills, including a high level of proficiency in Microsoft Office required

Job Responsibility

Manages complex calendars, schedules high-level meetings, and coordinates travel arrangements
Manages the clerical records and other support services
Represents assigned leader in contact with internal and external partners
Conducts research and compiles data for reports and presentations
Edits and checks accuracy of material for reports, correspondence, publications, and speeches
Represents the college or department in requisitioning and arranging for administrative and other service
Coordinates the clerical and other support services of the office
Handles confidential and sensitive information with discretion
Assists in planning, coordinating, and executing departmental projects and events

Fulltime

Administrative Assistant IV

Under the direction of the Executive Director and the Director of Transplant Res...

Location

United States of America , Rochester

Salary:

21.36 - 29.90 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Associate’s degree required
2 years relevant administrative experience required
Ability to maintain confidentiality required
Exceptional organizational, time management and administrative skills required
Strong communication skills, both verbal and written required
Strong technical skills, including a high level of proficiency in Microsoft Office required

Job Responsibility

Complex Calendar Management & Meeting Scheduling
Office administration & High-level support for Director
Finance Support
Meeting & Event Management
Other Divisional/Institute Support

Fulltime

Administrative Assistant IV

Serves as the administrative assistant to at least 3 faculty members in the Divi...

Location

United States of America , Rochester

Salary:

21.36 - 29.90 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Associate's degree and 2 years of relevant administrative experience required
Bachelors degree preferred
Or equivalent combination of education and experience
At least 2 year of relevant administrative office experience required
Excellent communication skills, including written communication, and willingness to quickly learn and adapt to new systems and changes in institutional priorities and policies required
Ability to maintain confidentiality required
Exceptional organizational, time management and administrative skills required
Strong communication skills, both verbal and written required
Ability to exercise independent judgment
attention to detail

Job Responsibility

Proactively and effectively manage the time and calendar for the at least 2 faculty members, choosing or recommending among competing demands on time, referring matters to be handled by others and controlling access to them
Represents the faculty in contacts with University leaders, other faculty, government officials, relaying (and often anticipating) instructions, preferences and concerns, and obtaining reports or recommendations
Assures that University officials and others concerned are informed of decisions
Anticipates the needs from and obtains background material for decisions and conferences
Compiles, edits, checks for accuracy material for reports, grants, correspondence, publications and presentations
Prepares, maintains and updates essential faculty based documents, including CVs, NIH biosketches, Other Support, mentoring tables, grants and funding tables, ongoing projects tables, etc
Preparing and submitting publications to MyNCBI as needed to maintain compliance with NIH Public Access Policy
Assists assigned faculty with grant preparation and submission documents, preparing PowerPoint slides, scientific papers, presentations, and other documents
Manages the tracking and renewal of memberships to professional organizations
Coordinate all travel arrangements and manages reimbursement process

Fulltime

Administrative Assistant IV

As a community, the University of Rochester is defined by a deep commitment to M...

Location

United States of America , Rochester

Salary:

21.36 - 29.90 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Associate's degree and 2 years of relevant administrative experience required
Ability to maintain confidentiality required
Exceptional organizational, time management and administrative skills required
Strong communication skills, both verbal and written required
Strong technical skills, including a high level of proficiency in Microsoft Office required

Job Responsibility

Serves as administrative assistant to a singular leader
Provides general administrative support
Maintains and files reports and other information
Schedules and coordinates logistical support for conference calls and meetings
Makes travel arrangements
Provides word processing and other document preparation services
Locates and retrieves information in support of management and technical staff
Manages complex calendars, schedules high-level meetings, and coordinates travel arrangements
Manages the clerical records and other support services
Represents assigned leader in contact with internal and external partners

Fulltime

Administrator IV Office of Sponsored Program

This position is part of the Research Administration Business Partners (RABP) Te...

Location

United States , Charlotte

Salary:

35.50 - 53.25 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Bachelor's degree in business, Law, Accounting, Finance or related field of study
Three years of experience in grant accounting, research administration, grant/contract application, review/negotiation, and/or paralegal experience
or, an equivalent combination of education and experience
Master's degree or Juris Doctor (JD) preferred
Certified Research Administrator (CRA) as granted by the Research Administrators Certification Council preferred or Certified Financial Research Administrator (CFRA) as granted by the Research Administrators Certification Council preferred
Highly detail oriented and organized with a focus on teamwork, creating usable and accessible administrative tools
Advanced ability to use all technologies related to grants and contracts management
Ability to manage multiple priorities/deadlines
Skilled knowledge of WFBMC/Non-Profit Organization research administration and financial processes and systems
Advanced comprehension, interpretation skills and application of laws, regulations, and policies

Job Responsibility

Supports faculty members and department administrators in the various stages of grant and/or contract life cycle
Demonstrates knowledge and understanding of institutional cost policies and multiple funding agency guidelines including federal, state, private foundations, and associations and the application of these policies to budgets for the various stages of the grant and/or contract life cycle is required
Understands the negotiation and documentation process related to each stage of the grant and/or contract life cycle
Reviews financial information to ensure compliance with institution and granting agency requirements to provide assistance to stakeholders involved in the various stages of the grant and/or contract life cycle
Demonstrates advanced understanding of appropriateness of consultation with institutional management and/or Legal Department related to contract language, financial, and post-execution monitoring of agreements
Possesses advanced knowledge to provide support and guidance to stakeholders for grants and/or contracts entered into by the institution
Demonstrates advanced knowledge and understanding to fulfill reporting requirements of grants and/or contracts awarded
Represents and promotes the institution's research activities at meetings
Demonstrates mastery of advanced skills to record, report, review, and reconcile grant budgets and expenditures to ensure compliance with sponsor and institutional requirements and policies
Maintains a positive working relationship with stakeholders and provide needed support during the grants and/or contracts life cycle

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance

Fulltime

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Office Assistant IV

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