Office Assistant (construction company) Job at Robert Half (Bridgeport)

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Assistant Office Manager / Accounting Assistant

We are partnering with a growing construction company on the east side of Indian...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in an office management, administrative, or accounting support role
Exposure to accounting functions such as A/P, A/R, or payroll
Strong organizational and multitasking skills
Comfortable working in a fast-paced, hands-on environment
Proficiency in Microsoft Excel and accounting software (QuickBooks, Sage, or similar preferred)
Strong attention to detail and communication skills

Job Responsibility

Oversee daily office operations, ensuring a smooth and organized work environment
Provide administrative support to leadership and project teams
Assist with A/P and A/R processes, including invoice entry, vendor communication, and collections follow-up
Support payroll processing
serve as a backup to payroll/Office Manager coverage as needed
Ensure timely and accurate data entry in the company's financial and payroll systems
Perform basic accounting tasks, including reconciliations and journal entry support
Assist with maintaining entity reports, contractor licenses, certifications, and pre-qualifications
Maintain and update front office filing systems (physical and electronic)
Coordinate with vendors, subcontractors, and internal teams

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Construction Assistant Project Manager

We are seeking a detail-oriented and motivated Construction Assistant Project Ma...

Location

United States , Columbia, MD

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree required (Construction Management, Engineering, Architecture, or related field preferred) - Associate's degree may be considered.
1–3 years of experience in construction coordination or project support (internships count)
Strong organizational and time-management skills
Proficiency with Microsoft Office and construction management software
Ability to read and interpret construction drawings and specifications
Excellent written and verbal communication skills

Job Responsibility

Assist Project Managers with day-to-day coordination of construction projects
Track project schedules, budgets, submittals, RFIs, and change orders
Coordinate communication between owners, architects, engineers, subcontractors, and vendors
Maintain accurate project documentation and filing systems
Monitor project progress and report status updates to stakeholders
Support procurement of materials and equipment
Help ensure compliance with safety regulations, contract requirements, and company standards
Participate in project meetings and prepare meeting minutes

What we offer

full-benefits
room for growth
medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrative Assistant - Construction Services

The Administrative Assistant position is an on-site support position in the cons...

Location

United States , Mechanicsburg

Salary:

Not provided

Erdman Anthony

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
3-5 years of previous administrative experience required
Highway/Bridge construction industry experience a plus
Ability to multitask efficiently
Strong basic math skills
Good verbal and written communication skills
Proficient in Microsoft Office Suite (Word, Excel, Teams, Outlook)
Detail oriented
Strong analytical skills
Experience with internal and external clients

Job Responsibility

Monitor and order construction inspection personal protective equipment such as field safety vests, hard hats, safety glasses, harnesses, strobe lights for cars
Solicit quotes from vendors for personal protective equipment
Track orders and verify orders when received
Submit requisitions to accounting for all purchases
Shipping personal protective equipment to field employees
Quality check company invoices
Review and reconcile field staff mileage logs and Project Site Activity (PSA) reports
Data entry using the client’s ECMS system such as building agreements, work orders, supplements and amendments, construction employee resumes, pay rates
Track field employee certifications
Prepare and update construction budget spreadsheets using Excel

Fulltime

Office Assistant – Administration, Infrastructure & Security

You will support the Office Administration Team in daily operational tasks and e...

Location

Sweden , Kiruna

Salary:

Not provided

Isar Aerospace

Expiration Date

Until further notice

Requirements

Completed commercial training as an office clerk or comparable commercial qualification (e.g., office management clerk, industrial clerk, or equivalent further education)
Relevant, ideally several years of, professional experience and good knowledge of MS Office
Confident and professional demeanor towards colleagues and visitors
Excellent communication skills as well as fluent Swedish and English language skills
Strong organizational and problem-solving skills, with a reliable, precise, and independent working style
Strong communication and coordination abilities when dealing with internal stakeholders, authorities, and external partners
High willingness to learn and strong motivation
Driving license require

Job Responsibility

Provide general administrative support, including handling mail, calls, filing systems, office supplies, workwear orders, and ensuring overall office cleanliness and organization
Support employee processes such as onboarding, SSC card/access management, visitor reception, meeting room coordination, travel arrangements, and accommodation tracking
Assist with event and meeting preparation, including catering, scheduling, and participation in planning and execution
Managing the accommodations provided to employees and keeping track of availability and occupancy
Overseeing the complete management of company vehicles, including maintenance schedules, service appointments, processing invoices, and handling vehicle bookings
Create analyses, reports, and presentations using MS Excel and PowerPoint
Support the operation, maintenance, and continuous improvement of the site’s infrastructure, working with internal teams, contractors, authorities, and service providers
Contribute to facility-related projects (construction, renovations, workspace improvements) and help ensure suitable work environments for all departments
Assist with supplier and contract coordination, including performance follow-up and documentation
Support security processes such as access control, visitor flows, protocol documentation, and on-site compliance with corporate guidelines

What we offer

Employee Participation Program: Share in our success through our virtual company share program
30 days of vacation: Enjoy the days off to relax and recharge
Subsidised lunch: Stay energised with delicious, subsidised lunches every day
Relocation support: Benefit from our relocation bonus with deductible expenses up to an agreed amount, as well as the option for subsidized temporary housing
Transportation to/from work: Convenient and affordable transportation with company cars available for pick-up and drop-off at designated times
Wellness allowance: Stay healthy and fit with our yearly 5.000 SEK allowance for wellness activities (e.g Gym, Massages)
Individual learning allowance: Grow your skills with an individual learning budget granted after the probation period
Physical and mental well-being: Access via OpenUp the online support from certified psychologists and lifestyle experts at no cost to you and your family

Construction Project Assistant

We are looking for a detail-oriented Construction Project Assistant to support a...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative experience within a construction company environment
Bachelor’s degree from an accredited college or university is preferred
Working knowledge of construction processes, project documentation, and office procedures related to job administration
Hands-on experience with Procore, including the ability to manage items such as submittals, change events, commitments, drawings, and related records
Proficiency in Microsoft Word, Excel, Outlook, email correspondence, and data entry
Strong written and verbal English communication skills with the ability to interact professionally with diverse stakeholders
Excellent organizational and time management skills, with the ability to balance multiple priorities and adjust quickly to urgent needs
Ability to work independently while also collaborating effectively with project managers and other team members

Job Responsibility

Prepare and organize bid documentation, contract packets, and subcontract materials to support project startup and execution
Coordinate administrative steps tied to contract approvals, permit processing, and billing handoff to the accounting team
Build, update, and maintain complete project files, ensuring correspondence and supporting documents are accurately stored and easy to retrieve
Manage outgoing project communications, including formal notices, contract documents, change-related paperwork, and submittal packages
Support the preparation of change order documentation and assist with budget revisions as project needs evolve
Print, compile, and distribute plans, drawings, and other construction records required by project teams
Assemble closeout materials and final binders to support project completion and turnover
Use Procore and standard office software to track documentation, monitor project items, and maintain administrative accuracy across multiple assignments

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Construction Recruiting Assistant

Everlight Solar is seeking an energetic and motivated individual to join our tea...

Location

United States , Verona

Salary:

40000.00 - 45000.00 USD / Year

Everlight Solar

Expiration Date

Until further notice

Requirements

This job is in-person at our Verona office, ability to be on-time every day
Strong computer/ technological skills
Experience with iOS and MacOS
Ability to work independently and as a member of a team
Strong attention to detail
Exceptional communication skills
Ability to multi-task, prioritize, and control time effectively
Construction experience/ knowledge preferred
Must own a Mac computer and be fluent with the Apple ecosystem of software (iOS, macOS, iWork, etc.)

Job Responsibility

Training will include shadowing the different construction teams
You will work closely with the Construction Recruiter to enact company goals and strategies
You will perform personality interviews both virtually and in-person
You will attend internal and external in-person recruiting events such as job fairs, etc.
You will act as a liaison between Construction and Recruitment teams

What we offer

Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
PTO
Sick and Safe Time
Paid Holidays Off

Fulltime

Executive assistant / operations coordinator - construction

Are you an experienced administrative professional who thrives in a fast-paced e...

Location

Canada , Etobicoke

Salary:

60000.00 - 75000.00 CAD / Year

Randstad

Expiration Date

August 07, 2026

Requirements

3+ years of experience in an Executive Assistant, Administrative Assistant, Operations Administrator, Office Manager, or similar role
Strong proficiency with Microsoft Office, including Outlook, Word, and Excel
Experience supporting multiple stakeholders and managing competing priorities
Exceptional organizational skills and attention to detail
Strong communication and interpersonal skills
Ability to work independently, take initiative, and adapt to changing priorities
Experience with QuickBooks or basic bookkeeping is considered an asset
Experience coordinating projects, tasks, or operations within a construction, trades, engineering, manufacturing, or project-based environment is considered a strong asset
Professional, resourceful, and able to maintain confidentiality

Job Responsibility

Act as a key support partner to senior leadership, ensuring priorities, deadlines, and action items are tracked and completed
Manage complex calendars, meetings, and scheduling across multiple stakeholders
Coordinate administrative and operational activities to support day-to-day business functions
Prepare reports, correspondence, presentations, and other business documentation
Maintain organized records, files, and company documentation
Assist with project coordination and follow-up to ensure timely completion of tasks
Support communication between departments and external partners
Handle confidential information with professionalism and discretion
Monitor and manage administrative processes to ensure efficiency and accuracy
Support reporting, documentation, and various operational initiatives as required

What we offer

Competitive salary
Comprehensive health, dental, and vision benefits
On-site fitness facility
On-site parking
Opportunity to work closely with senior leadership and gain exposure to business operations

Fulltime

Assistant Project Manager - Construction

The Assistant Project Manager is responsible for supporting Project Managers for...

Location

United States , El Paso

Salary:

45000.00 - 50000.00 USD / Year

Frontier Door & Cabinet

Expiration Date

Until further notice

Requirements

High School diploma or GED
At least 1 year of experience in assisting Project Managers with running multiple construction installation projects at one time or similar type of position
Computer literacy- Excel, Word, email and internet
Knowledge of Project Management software and other Microsoft Office tools
Proven ability to work effectively both independently and in a team-based environment
Task and detail oriented with strong organizational skills
Demonstrated willingness to be flexible and adaptable to changing priorities
Collaborates and influences appropriately
Ability to meet deadlines and milestones
Good written and professional verbal communication skills

Job Responsibility

Produce submittals, detail orders, and order materials as requested by Project Manager
Coordinate with warehouse and shipping departments to get materials to jobsites on-time and complete
Oversee variable aspects of projects and provide direct assistance to ensure timely project execution
Overview project goals and ensure project goals are achievable
Liaise with project lead and other project managers to maintain project schedule and efficacy
Assist with procuring materials and other items necessary for completing project goals
Review project implementation and gather data on project execution
Coordinate with project managers and other project leads following project execution
Conducting administrative duties, such as setting up meetings, drafting invoices and drawing estimates
Maintain consistent and dependable attendance

Fulltime

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Office Assistant (construction company)

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