Office Assistant / Bookkeeper Job at Robert Half (Harrisburg)

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Office Assistant

We are seeking a detail-oriented and organized Office Assistant to support daily...

Location

United States , Manassas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of office or administrative support experience preferred
Proficiency with Microsoft Office Suite and email platforms
Strong communication, organization, and multitasking skills
Ability to work independently and manage priorities effectively
Professional demeanor and customer service mindset

Job Responsibility

Answer and direct phone calls, emails, and other correspondence
Greet visitors and provide front-desk support
Schedule meetings, appointments, and maintain calendars
File, scan, and organize documents and records
Order office supplies and maintain inventory
Assist with data entry, reporting, and basic bookkeeping tasks
Support internal teams with administrative projects
Handle mail distribution and outgoing packages
Maintain office cleanliness and organization

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Assistant

We are looking for an organized and dependable Office Assistant to support daily...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an office support, administrative assistant, receptionist, or similar coordination role
Ability to manage inbound calls, handle general clerical work, and provide detail-oriented front-office support
Strong organizational skills with the ability to maintain accurate files, scan documents, and manage administrative records
Comfortable balancing multiple assignments while meeting deadlines in a busy work environment
Clear written and verbal communication skills for interacting with clients, vendors, and internal teams
Proficiency with basic office software, spreadsheets, and digital document management tools
High attention to detail and a dependable approach to handling confidential and time-sensitive information

Job Responsibility

Oversee daily administrative activities that help the office operate efficiently across multiple business lines
Coordinate calendars, meetings, client appointments, site visits, and team check-ins to keep schedules aligned
Create, organize, and maintain records such as proposals, contracts, invoices, purchase orders, and project documentation
Communicate with clients to confirm appointments, monitor follow-up needs, and help ensure timely responses to inquiries
Work with vendors and suppliers to track orders, arrange deliveries, and gather required paperwork
Provide scheduling updates and share key information between office personnel, project teams, designers, and field staff
Monitor office supply levels and help keep shared work areas, samples, and materials organized
Enter and update information in spreadsheets, office systems, and project tracking tools with a high level of accuracy
Assist with billing-related tasks, expense monitoring, and basic bookkeeping coordination as needed
Contribute to process improvements and special administrative projects that support efficient workflow across the organization

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Office Assistant

We are seeking a detail-oriented and organized Office Assistant to support daily...

Location

United States , Nokesville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of administrative or office support experience
Proficiency with Microsoft Office, including Word, Excel, and Outlook
Strong communication and organizational skills
Ability to multitask and manage priorities effectively
Attention to detail and problem-solving skills
Professional and customer-service-oriented demeanor

Job Responsibility

Answer and direct phone calls, emails, and visitor inquiries
Maintain filing systems and organize office records
Schedule meetings and manage calendars
Order office supplies and track inventory
Prepare documents, reports, and correspondence
Assist with data entry and database updates
Support billing, invoicing, or basic bookkeeping tasks as needed
Coordinate mail, shipping, and deliveries
Provide general administrative support to staff and leadership

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Office Assistant

We are looking for a dependable and motivated Office Assistant to support a coll...

Location

United States , Ada

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office administration, clerical support, or a similar customer-facing role
Strong sense of urgency, reliability, and follow-through when handling assigned work
Ability to adapt easily in a team-oriented environment where responsibilities may shift throughout the day
Clear written communication skills with the ability to proofread, edit, and format documents accurately
Basic proficiency with Microsoft Outlook, Word, and Excel
Comfortable learning administrative and accounting-related software systems, including CRM or financial platforms
Helpful to have light bookkeeping, billing, or payment-handling experience, though advanced accounting knowledge is not required
Detail-oriented demeanor and the ability to remain composed while assisting the public and coordinating with multiple departments

Job Responsibility

Welcome visitors at the front counter, assess their needs, and connect them with the appropriate department or staff member
Provide daily administrative support by managing documents, editing written materials, and ensuring correspondence is accurate, well-prepared, and completed promptly
Monitor calendars, email activity, and general office communications using standard business software such as Outlook, Word, and Excel
Assist the broader team with shared workload needs, stepping in where needed to maintain smooth day-to-day operations
Handle intake tasks and maintain an organized front-office presence so staff can remain focused on their primary responsibilities
Support basic payment-processing and bookkeeping activities as needed, including receiving transactions and helping prepare batches for entry
Use internal office systems, including BS&A, to complete routine administrative and finance-related tasks as training is provided
Maintain a calm, attentive approach when addressing questions or directing members of the public, helping move issues to the right team efficiently

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

QuickBooks Bookkeeper/ Office Manager

We are seeking a detail-oriented and highly organized professional to join our c...

Location

United States , Orange

Salary:

70000.00 - 85000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience with QuickBooks (required)
3–5+ years of bookkeeping and office administration experience
Prior experience managing or supervising a team
Strong organizational, multitasking, and communication skills
High level of accuracy and attention to detail
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Experience in a professional services environment strongly preferred

Job Responsibility

Manage day-to-day bookkeeping functions using QuickBooks, including accounts payable/receivable, bank reconciliations, and general ledger maintenance
Handle weekly payroll processing and ensure compliance with applicable regulations
Handle general office administration, including vendor coordination, supplies management, and maintaining office systems
Supervise and support a small administrative team, ensuring efficient workflow and productivity
Assist with process improvements and implementation of best practices
Coordinate with external accountants and support audit processes as needed

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement plan options
Supportive and collaborative work environment

Fulltime

Assistant Office Manager

We are looking for a detail-oriented Assistant Office Manager for an opportunity...

Location

United States , Warren

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in bookkeeping or administrative roles, preferably in the automotive industry
Proficiency in accounting software such as QuickBooks and dealership management systems
Strong skills in handling accounts payable, accounts receivable, and full-cycle payroll
Experience with bank reconciliations and vendor management
Exceptional attention to detail and ability to manage high volumes of paperwork
Advanced knowledge of Microsoft Office applications, including Excel and Outlook
Effective communication and interpersonal skills to collaborate with team members and external partners

Job Responsibility

Process accounts payable and receivable transactions accurately and on time
Oversee payroll activities, including preparation and reconciliation, ensuring timely disbursement
Manage inventory records for new and used vehicles, ensuring proper documentation and compliance
Prepare and submit vehicle tax, title, and registration documents in accordance with state regulations
Coordinate vendor relationships and handle bank reconciliations to ensure smooth financial operations
Train, supervise, and support office staff to enhance productivity and maintain operational standards
Assist sales and service departments with documentation, ensuring all processes are streamlined
Maintain office supplies and equipment, ensuring the workspace remains efficient and organized
Generate financial reports and ensure compliance with dealership policies and procedures
Support administrative tasks, including filing, record-keeping, and communication with external entities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Assistant Office Manager

We are looking for a detail-oriented Assistant Office Manager for an opportunity...

Location

United States , Cortland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in bookkeeping or administrative roles, preferably in the automotive industry
Proficiency in accounting software such as QuickBooks and dealership management systems
Strong skills in handling accounts payable, accounts receivable, and full-cycle payroll
Experience with bank reconciliations and vendor management
Exceptional attention to detail and ability to manage high volumes of paperwork
Advanced knowledge of Microsoft Office applications, including Excel and Outlook
Effective communication and interpersonal skills to collaborate with team members and external partners
Familiarity with automotive sales and service documentation processes is a plus

Job Responsibility

Process accounts payable and receivable transactions accurately and on time
Oversee payroll activities, including preparation and reconciliation, ensuring timely disbursement
Manage inventory records for new and used vehicles, ensuring proper documentation and compliance
Prepare and submit vehicle tax, title, and registration documents in accordance with state regulations
Coordinate vendor relationships and handle bank reconciliations to ensure smooth financial operations
Train, supervise, and support office staff to enhance productivity and maintain operational standards
Assist sales and service departments with documentation, ensuring all processes are streamlined
Maintain office supplies and equipment, ensuring the workspace remains efficient and organized
Generate financial reports and ensure compliance with dealership policies and procedures
Support administrative tasks, including filing, record-keeping, and communication with external entities

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Bookkeeper / Office Manager

Robert Half is seeking a versatile Bookkeeper / Office Manager to oversee both f...

Location

United States , Hayward

Salary:

34.00 - 40.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s or bachelor’s degree in Accounting, Business Administration, or equivalent experience
3+ years of bookkeeping or office management experience, ideally within a small- to mid-sized company
Proficiency with accounting software (QuickBooks, Sage, or similar), Microsoft Excel, and office management tools
Strong organizational abilities
capable of juggling multiple priorities

Job Responsibility

Manage all bookkeeping duties, including general ledger entries, account reconciliations, and preparation of financial statements
Oversee accounts receivable (AR), accounts payable (AP), and payroll processes
Handle expense reports, budget tracking, and assist with financial forecasting
Organize vendor invoices, purchase orders, and client billing
Maintain electronic and paper-based records for accessibility and reporting
Coordinate office operations, supplies, and vendor relationships
Support employee onboarding and ensure accurate HR documentation
Serve as a liaison between leadership and staff to facilitate communication and operational efficiency
Provide administrative support as needed, including calendar management, facilities coordination, and event planning

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Fulltime

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