Office Assistant – Administration, Infrastructure & Security

• Provide general administrative support, including handling mail, calls, filing systems, office supplies, workwear orders, and ensuring overall office cleanliness and organization
• Support employee processes such as onboarding, SSC card/access management, visitor reception, meeting room coordination, travel arrangements, and accommodation tracking
• Assist with event and meeting preparation, including catering, scheduling, and participation in planning and execution
• Managing the accommodations provided to employees and keeping track of availability and occupancy
• Overseeing the complete management of company vehicles, including maintenance schedules, service appointments, processing invoices, and handling vehicle bookings
• Create analyses, reports, and presentations using MS Excel and PowerPoint
• Support the operation, maintenance, and continuous improvement of the site’s infrastructure, working with internal teams, contractors, authorities, and service providers
• Contribute to facility-related projects (construction, renovations, workspace improvements) and help ensure suitable work environments for all departments
• Assist with supplier and contract coordination, including performance follow-up and documentation
• Support security processes such as access control, visitor flows, protocol documentation, and on-site compliance with corporate guidelines
• Participate in sustainability and environmental initiatives, audits, and energy/waste efficiency improvements

• Completed commercial training as an office clerk or comparable commercial qualification (e.g., office management clerk, industrial clerk, or equivalent further education)
• Relevant, ideally several years of, professional experience and good knowledge of MS Office
• Confident and professional demeanor towards colleagues and visitors
• Excellent communication skills as well as fluent Swedish and English language skills
• Strong organizational and problem-solving skills, with a reliable, precise, and independent working style
• Strong communication and coordination abilities when dealing with internal stakeholders, authorities, and external partners
• High willingness to learn and strong motivation
• Driving license require

Experience or interest in infrastructure, facility coordination, or corporate security is considered an advantage

• Employee Participation Program: Share in our success through our virtual company share program
• 30 days of vacation: Enjoy the days off to relax and recharge
• Subsidised lunch: Stay energised with delicious, subsidised lunches every day
• Relocation support: Benefit from our relocation bonus with deductible expenses up to an agreed amount, as well as the option for subsidized temporary housing
• Transportation to/from work: Convenient and affordable transportation with company cars available for pick-up and drop-off at designated times
• Wellness allowance: Stay healthy and fit with our yearly 5.000 SEK allowance for wellness activities (e.g Gym, Massages)
• Individual learning allowance: Grow your skills with an individual learning budget granted after the probation period
• Physical and mental well-being: Access via OpenUp the online support from certified psychologists and lifestyle experts at no cost to you and your family