CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Office and Tax Assistant

United States, Parsippany · Job Posted June 29, 2026
Apply Position
Job Link Share

Job Description

We are looking for a dependable Administrative Assistant to help keep our tax and accounting office running smoothly in Parsippany, New Jersey. This position is ideal for someone who enjoys staying organized, communicating with clients, and managing detailed administrative work in an organized environment. The role plays an important part in supporting daily operations, especially during high-volume tax periods, while helping maintain accurate records and a positive client experience.

Job Responsibility

  • Coordinate client scheduling and manage appointment calendars to support an efficient daily workflow
  • Prepare, organize, and assemble tax return documents for review, processing, and final delivery
  • Digitize, file, and maintain client records by scanning and uploading documents into office systems
  • Handle incoming and outgoing correspondence, including mail distribution and document routing
  • Record client payments, support billing activities, and assist with invoice tracking as needed
  • Contact clients to obtain outstanding paperwork, signatures, or other required information
  • Monitor electronic filing progress and help keep tax preparation tasks moving according to deadlines
  • Safeguard sensitive financial and personal information with a high level of confidentiality
  • Provide broad administrative support during peak tax season, including filing, organizing, and office coordination

Requirements

  • At least 2 years of experience in an administrative, office support, or customer-facing role
  • Background in an accounting, legal, medical, or other detail-focused office setting is preferred
  • Demonstrated ability to manage confidential documents with discretion and accuracy
  • Strong organizational skills with the ability to handle multiple priorities in a deadline-driven environment
  • Clear and effective verbal and written communication skills
  • Proficiency with Microsoft Office and Adobe-based document tools
  • Experience with billing, bookkeeping, or office management software such as QuickBooks or similar platforms is an advantage
  • Familiarity with tax preparation software or electronic filing systems is a plus

Nice to have

  • Experience with billing, bookkeeping, or office management software such as QuickBooks or similar platforms
  • Familiarity with tax preparation software or electronic filing systems

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Office and Tax Assistant

8 matching positions

Tax Office Administrative Assistant

Tax office in Asheville is looking for an Administrative Assistant to join their...
Location
Location
United States , Asheville
Salary
Salary:
19.00 - 22.00 USD / Hour
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Operate scanning equipment to digitize paper documents
  • Ensure all documents are scanned accurately and legibly
  • Index and categorize scanned documents for easy retrieval
  • Verify the quality of scanned documents and rescan as necessary
  • Enter and update information in the firm's document management system
  • Maintain accurate and up-to-date electronic filing systems
  • Assist in managing the flow of documents within the office, ensuring they are properly tracked and stored
  • Provide general clerical support to the administrative and accounting teams
  • Assist with filing, photocopying, and other administrative tasks as required
  • Respond to requests for information and access relevant files as needed
  • Fulltime
Read More
Arrow Right

Tax Office Administrative Assistant

Tax office in Asheville is looking for an Administrative Assistant to join their...
Location
Location
United States , Asheville
Salary
Salary:
19.00 - 22.00 USD / Hour
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Operate scanning equipment to digitize paper documents
  • Ensure all documents are scanned accurately and legibly
  • Index and categorize scanned documents for easy retrieval
  • Verify the quality of scanned documents and rescan as necessary
  • Enter and update information in the firm's document management system
  • Maintain accurate and up-to-date electronic filing systems
  • Assist in managing the flow of documents within the office, ensuring they are properly tracked and stored
  • Provide general clerical support to the administrative and accounting teams
  • Assist with filing, photocopying, and other administrative tasks as required
  • Respond to requests for information and access relevant files as needed
Job Responsibility
Job Responsibility
  • Document Scanning and Indexing
  • Data Entry and Maintenance
  • Clerical Support
  • Confidentiality
  • Fulltime
Read More
Arrow Right

Tax Senior Or Tax Manager – Family Office

Location
Location
United States , Rockville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in high-net-worth individual tax required
  • Strong exposure to estate and trust tax
  • Some understanding of partnership tax
  • Ability to move comfortably between detailed compliance work and higher-level planning support
  • Strong writing skills, including drafting memos and professional communications
  • Highly organized, proactive, and responsive with strong follow-through
  • A collaborative mindset and willingness to step in where needed
  • Public accounting, family office, or private client tax experience is highly valued
Job Responsibility
Job Responsibility
  • Partner closely with senior leadership on a wide range of tax matters
  • Support high-net-worth individual tax compliance, analysis, and planning
  • Assist with estate and trust tax matters
  • Contribute to partnership tax work
  • Serve as a flexible tax generalist handling lower-level compliance work while also supporting broader tax initiatives
  • Prepare tax calculations and projections
  • Assist with tax analysis and planning projects
  • Draft clear, professional tax memos, correspondence, and emails
  • Track action items and manage follow-ups to ensure timely execution
  • Potentially assist with private equity tax compliance matters
What we offer
What we offer
  • Competitive compensation and benefits
  • Free online training
  • Benefits available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
  • Ability to enroll in company 401(k) plan for hired contract/temporary professionals
Read More
Arrow Right
New

Office Assistant – Town Treasurer/Collector

The town of Needham is seeking applicants for the full-time position of Office A...
Location
Location
United States , Needham
Salary
Salary:
25.52 - 29.00 USD / Hour
mma.org Logo
Massachusetts Municipal Association
Expiration Date
July 10, 2026
Flip Icon
Requirements
Requirements
  • knowledge of office applications
  • computer applications
  • payment intake
  • great communication skills
Job Responsibility
Job Responsibility
  • serves as the first point of contact for residents when paying for taxes, parking tickets, and other town services
  • provides excellent customer service to residents and clerical support for the office
  • Fulltime
Read More
Arrow Right

Accounting and Tax Compliance Senior Officer

As a world leading provider of integrated solutions for the alternative investme...
Location
Location
Spain , Barcelona
Salary
Salary:
Not provided
alterdomus.com Logo
Alter Domus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • University studies, preferably in Business Administration, Accounting, Auditing, and Finance
  • Academic training in Accounting and Taxes at CEF (highly valued)
  • Experience of 5+ years (however, all options will be evaluated based on the profile)
  • Intermediate level of English
  • Knowledge of MS Word and Excel
  • Knowledge of A3 software is a plus
Job Responsibility
Job Responsibility
  • Managing the accounting documentation of daily operations for companies and responding to client requests (and/or supervising/reviewing other team members performing similar tasks), allowing you to develop accounting, financial, and financial statement analysis skills
  • Preparing the documentation for mandatory financial statements as well as reporting packs and maintaining contact with auditors when necessary and/or supervising/reviewing other team members performing similar tasks
  • Preparing and filing monthly, quarterly, and annual taxes and/or supervising/reviewing other team members performing similar tasks
  • Coordinating all the involved parties in the above mentioned tasks (internal and/or external)
  • Assisting in the internal processes and controls of Alter Domus
What we offer
What we offer
  • Fixed salary plus variable compensation
  • Flexible compensation policy
  • Social benefits
  • Ongoing personalized training in a young, dynamic, and international business environment
  • Support for professional accreditations
  • Flexible arrangements, generous holidays, plus an additional day off for your birthday
  • Continuous mentoring along your career progression
  • Active sports, events and social committees across our offices
  • 24/7 support available from our Employee Assistance Program
  • The opportunity to invest in our growth and success through our Employee Share Plan
Read More
Arrow Right

Assistant Tax Assessor

Robert Half is partnering with a respected municipality in Hartford County seeki...
Location
Location
United States , Hartford County
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Public Administration, Business, Finance, or related field preferred
  • Minimum of 3 years of experience in municipal assessment, appraisal, or property tax administration
  • Strong understanding of Connecticut assessment practices, property valuation methods, and applicable regulations
  • Experience with both real estate and personal property assessment activities
  • Ability to interpret deeds, maps, surveys, and legal property descriptions
  • Strong organizational, analytical, and communication skills
  • Experience working with assessment software and Microsoft Office applications
  • Connecticut Municipal Assessor certification (CCMA)
Job Responsibility
Job Responsibility
  • Assist with administration of municipal assessment operations involving real and personal property
  • Conduct property inspections, field reviews, valuation analysis, and reassessments
  • Review market, ownership, and property data to support accurate assessments
  • Maintain assessment records, maps, exemptions, and related documentation
  • Support preparation of grand list reports and other state or municipal reporting requirements
  • Perform audits and reviews of personal property declarations and related filings
  • Provide guidance and assistance to taxpayers, attorneys, financial institutions, and internal departments regarding assessment matters
  • Assist with tax relief and exemption programs in accordance with applicable regulations
  • Support departmental budgeting, process improvements, and operational initiatives
  • Coordinate with outside vendors and revaluation consultants as needed
What we offer
What we offer
  • Medical, vision, dental, life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Tax Office Administrator

We are seeking a detail-oriented and highly organized Tax Office Administrator t...
Location
Location
United States , Sheffield Village
Salary
Salary:
Not provided
barneswendling.com Logo
Barnes Wendling CPAs
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience working in a tax or accounting office
  • Hands-on experience with CCH Axcess and SafeSend Returns is required
  • Strong understanding of tax return processing and filing procedures (including W-2s and 1099s)
  • Exceptional attention to detail and organizational skills
  • Ability to manage multiple deadlines in a fast-paced environment
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite
Job Responsibility
Job Responsibility
  • Process and assemble individual and business tax returns using CCH Axcess
  • Manage electronic delivery of tax returns through SafeSend, including monitoring status and troubleshooting client issues
  • Track and enforce tax control procedures, including timely receipt of signed e-file authorization forms (e.g., Form 8879)
  • File W-2s and 1099s with the IRS and applicable state agencies accurately and on time
  • Receive, organize, and distribute client documents submitted via mail, in person, and electronically
  • Maintain accurate client records and ensure proper documentation within internal systems
  • Coordinate with tax preparers and other staff to ensure deadlines are met and workflows remain efficient
  • Communicate with clients regarding missing information, signatures, and general status updates
  • Assist with administrative tasks as needed to support the tax team
  • Fulltime
Read More
Arrow Right

Tax Assistant

Our tax professionals draw on their comprehensive experience to deliver business...
Location
Location
United Kingdom , Gatwick; Reading
Salary
Salary:
Not provided
bdo.co.uk Logo
BDO UK LLP
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Comfortable working with data and repetitive tasks with a high level of accuracy
  • Strong attention to detail
  • Organised and able to manage multiple tasks to deadlines with support
  • Willing to learn and develop an understanding of VAT compliance
  • Communicates clearly and professionally
  • Motivated to build relationships within the Gatwick office and wider team
  • Interest in tax, VAT, or accounting
  • Basic understanding of Excel (e.g. using formulas, filtering, reconciling data)
  • Experience using IT systems or working with structured data
  • Previous experience in an office, administrative, or data-focused role
Job Responsibility
Job Responsibility
  • Supporting the preparation of UK and overseas VAT returns using client-provided data
  • Processing and validating transactional data using Excel and internal systems
  • Assisting with data collection, reconciliation, and basic sense-checking
  • Uploading information to tax authority portals and internal systems
  • Maintaining clear and accurate records in line with internal procedures
  • Working to agreed deadlines and escalating issues where appropriate
  • Collaborating with senior team members and following established compliance processes
  • Supporting communications with tax authorities (including HMRC)
What we offer
What we offer
  • Health and wellness programmes
  • Pension plan
  • Private medical
  • Income protection plan
  • Holidays (ability to purchase up to 10 days of additional leave)
  • Bike to work scheme
  • Fulltime
Read More
Arrow Right