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JEM Group, LLC - Construction Services · Office Administration

Office and Finance Administrator

United States, Camp Hill 23.00 - 27.50 USD / Hour · Job Posted January 29, 2026
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Job Description

The Office and Finance Administrator is a key member of our team, providing essential support in administrative, bookkeeping, and fleet management duties. This role requires a highly organized, detail-oriented, and efficient professional with exceptional skills in Microsoft Office and a proactive approach to problem-solving. The position supports various office operations and contributes to the company’s overall efficiency and success.

Job Responsibility

  • Serve as the office receptionist, greeting visitors, managing incoming calls, and handling correspondence
  • Order and maintain office supplies to ensure smooth daily operations
  • Order credit cards and business cards for new hires
  • Keep the office kitchen clean and organized, including stocking supplies as needed
  • Issue work orders for repair and maintenance of office equipment
  • Record and track vehicle mileage monthly
  • Manage vehicle registration renewals
  • Send out vehicle maintenance reminders and maintain records
  • Review the EZ Pass account to ensure accuracy and compliance
  • Distribute updated auto insurance cards for fleet vehicles
  • Coordinate/Organize driver safety training and monitor driving reports
  • Review and process daily and monthly credit card receipts
  • Reconcile credit card statements
  • Deposit customer checks into the bank
  • Prepare and process lump sum & special project customer invoicing
  • Enter and process vendor invoices as needed (backup)
  • Selection and initiation of check run and ACH payments & management of positive pay uploads
  • Entering job estimates
  • Assist in month end close entries
  • Assist with other A/P and A/R duties as assigned
  • Assist in scheduling and organizing company and community events
  • Order JEM apparel and safety gear for employees and company events
  • Undertake other special projects and tasks assigned by management
  • Work closely with the Controller and CFO to support financial and administrative operations
  • Ensure clear and consistent communication across teams

Requirements

  • Education: High school diploma or equivalent required
  • associate’s degree or higher preferred
  • Minimum of 2 years in a similar administrative role
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) is essential
  • Exceptional attention to detail and ability to manage multiple tasks efficiently
  • Professional demeanor with excellent communication and customer service abilities
  • Resourceful and proactive in addressing challenges and completing tasks
  • Able to work full time on site

What we offer

  • 401(k) + matching
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Paid time off and paid holidays
  • Health savings account
  • Disability insurance
  • Employee assistance program
  • Life insurance
  • Leadership Development Programs
  • Employee Referral Bonus Program
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