Office and Facilities Manager Job at Office Angels (Derby)

Office and Facilities Manager

The Office and Facilities Manager serves as the lead for the effective and safe ...

Location

United Kingdom , Derby

Salary:

34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Line manage the central administration and reception team, including volunteers
Recruit, induct and train new members
conduct 1:1s and proactively monitor performance
Schedule and oversee monthly team meetings
Oversee the day-to-day running of the offices, ensuring they are clean, secure and well-maintained
Arrange planned preventative maintenance and coordinate reactive repairs with contractors and suppliers
Manage security arrangements including key/fob distribution, alarm systems, and access control
Liaise with landlords as needed
Monitor and manage utilities usage, seeking opportunities for cost and energy savings
Maintain accurate records of compliance inspections, incidents, and maintenance reports

Job Responsibility

The Office and Facilities Manager serves as the lead for the effective and safe running of all premises, ensuring an optimal working environment for all stakeholders including clients and visitors

What we offer

Equal-opportunities employer
Inclusive environment
Support for reasonable adjustments

Fulltime

Office and Facilities Manager

The Office and Facilities Manager serves as the lead for the effective and safe ...

Location

United Kingdom , Derby

Salary:

34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Line management experience
Recruitment and training experience
Performance monitoring skills
Facilities management knowledge
Health & safety compliance experience
Risk assessment proficiency
Equipment and asset management skills

Job Responsibility

Line manage central administration and reception team
Oversee day-to-day running of offices
Arrange planned preventative maintenance
Manage security arrangements
Liaise with landlords
Monitor utilities usage
Maintain compliance records
Ensure safe environment for stakeholders
Conduct risk assessments
Coordinate fire safety procedures

Fulltime

Office and Facilities Manager

The Office and Facilities Manager serves as the lead for the effective and safe ...

Location

United Kingdom , Burton-On-Trent

Salary:

34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Line management experience
Recruitment and training experience
Performance monitoring skills
Facilities management knowledge
Maintenance coordination
Security management
Utilities monitoring
Risk assessment experience
Fire safety procedures knowledge
Health & Safety compliance

Job Responsibility

Line manage central administration and reception team
Oversee day-to-day running of offices
Arrange planned preventative maintenance
Manage security arrangements
Liaise with landlords
Monitor utilities usage
Maintain compliance records
Ensure safe environment for stakeholders
Conduct risk assessments
Coordinate fire safety procedures

Fulltime

Facilities and Office Manager

We are seeking a highly organised and proactive Facilities & Office Manager to e...

Location

United Kingdom , Basingstoke

Salary:

17.00 - 18.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in facilities and/or office management
Strong organisational and problem-solving skills with attention to detail
Excellent communication and stakeholder management abilities
Knowledge of health and safety regulations and compliance requirements
Ability to manage budgets and negotiate with suppliers
Comfortable working in a fast-paced environment and handling multiple priorities

Job Responsibility

Oversee daily office operations to maintain an organised, clean, and efficient work environment
Manage office supplies, equipment, and vendor relationships to ensure quality service and cost-effectiveness
Act as the primary contact for facility management including maintenance, cleaning, visitor management, and space planning
Welcome internal and external visitors ensuring compliance with visitor procedures
Ensure office safety and compliance with local health and safety regulations
Support planning of ad-hoc local company events and conferences
Assist with global events to ensure consistent experience across locations
Maintain and update office policies to improve operational efficiency

What we offer

Dedicated and experienced recruitment consultant support
Access to various interviewing techniques
Regular updates of the local employment market
Consistent feedback on all applications
Equal opportunities employer

Fulltime

Finance and Office Manager

We are looking for a highly qualified 'Finance and Office Manager' for our globa...

Location

Turkey , Konak, İzmir, Istanbul (Asia)

Salary:

Not provided

Randstad

Expiration Date

August 31, 2026

Requirements

Professional fluency in English is mandatory (the entire interview process will be conducted in English). German language skills are a strong asset
University degree in Finance, Accounting, Business Administration, or a related field
Minimum 5 years of proven experience in Office Management, Branch Management, or Operations Management
Minimum 5 years of experience working in multinational or internationally connected companies
Must be based in or willing to relocate to Izmir
Strong financial acumen, excellent negotiation skills, leadership capabilities, and a high level of integrity to handle official signature responsibilities

Job Responsibility

Hold official company signature authority and take full responsibility for bank, commercial, and legal transactions
Line manage the local operational team, including field technicians and pre-accounting staff
Coordinate all financial and monthly reports prepared by the 3rd-party certified public accounting (CPA) firm, and ensure seamless communication and data sharing with global finance teams
Monitor and control company expenses to ensure alignment with targets
manage the annual budgeting process and implement necessary controls to achieve corporate goals
Negotiate and manage agreements with local suppliers and service providers (including freight/logistics, car rentals, and facility management)
Maintain periodic communication with Key Accounts (Finance and Management levels) to monitor customer satisfaction and gather feedback
Drive continuous improvement of company's internal workflows, operational processes, and financial transactions
Monitor AR/AP closely on a monthly basis in coordination with the 3rd-party accounting firm, report to management, and take necessary actions regarding payment delays
Manage the payroll approval process in strict accordance with corporate procedures, ensuring regular information flow with the Headquarter

Fulltime

Facilities & Office Manager

This role supports one of New Zealand’s most significant and technically complex...

Location

New Zealand , Christchurch

Salary:

Not provided

Clough

Expiration Date

Until further notice

Requirements

Experience managing facilities and office operations in a complex or project‑based environment
A structured, proactive approach with strong problem‑solving capability
Confidence working across a joint‑venture or multi‑stakeholder setting
The ability to balance operational detail with changing project demands
Strong communication and stakeholder‑management skills
Relevant experience in facilities management, office management, or similar roles
Demonstrated ability to manage contractors, vendors, and service agreements
Strong organisational and planning skills
Ability to manage competing priorities in a fast‑paced project environment

Job Responsibility

Oversee the day‑to‑day management of project offices, facilities, and site‑based workspaces
Manage office setups, relocations, and demobilisation activities aligned to project phases
Coordinate facilities services including maintenance, cleaning, security, utilities, and waste
Manage contracts and relationships with suppliers and service providers
Ensure facilities operations align with health & safety, compliance, and project requirements
Support project teams by providing efficient, responsive workplace solutions
Contribute to a positive, professional office and site environment across the project

What we offer

The opportunity to be embedded in a large‑scale, high‑profile project from early stages through delivery
Exposure to both local best practice and world‑class global systems and processes, providing invaluable professional development
A collaborative, inclusive project team environment that values expertise, partnership, and shared success
Strong leadership, structure, and support within a well‑resourced organisation
Competitive remuneration aligned to skills and experience

Fulltime

Office Manager and Executive Assistant

EnergyHub is searching for an exceptional Office Manager and Executive Assistant...

Location

United States , Brooklyn, New York

Salary:

70000.00 - 80000.00 USD / Year

EnergyHub

Expiration Date

Until further notice

Requirements

Highly organized, with an ability to prioritize work and automate routine tasks where appropriate
Excellent communication and relationship-building skills
Budget ownership and Purchase Order (PO) experience
Professional experience using Slack and Slack apps
Demonstrated experience of using both Google Suite and Mac OS for work
A proactive, high-ownership approach to your work and the work you collaborate on
A commitment to creating a positive, friendly and respectful office environment, underpinned by an appreciation for sensitivity and confidentiality at work

Job Responsibility

Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
Manage the company’s corporate credit card ensuring invoices are submitted and paid on time
Manage purchase orders for the organization and keep track of the budgets set for recurring charges
Maintain and follow a budget for office supplies
Partner with IT to manage facilities and tech needs, ensuring conference rooms are properly set up with necessary supplies and ready for meetings throughout the day
Plan for company visitors, arranging for meals as needed and preparing desk/office space to manage capacity
Coordinate with janitorial staff to ensure proper cleaning of office spaces weekly
Communicate policies regarding office space and visits, and manage the flow of guests in the office
Ensure all new hires are entered into the building security system and receive a building pass and office fob on their first day
Coordinate weekly EnergyGrub for the Brooklyn office, taking into consideration dietary restrictions

What we offer

100% paid medical for employees
401(k) with employer match
Casual environment
Flexibility to set your own schedule
Fully stocked fridge and pantry
Free Citi Bike membership
Secure bike rack
Gym subsidy
Paid parental leave
Education assistance program

Fulltime

Facilities & Office Manager

We're looking for a Facilities & Office Manager to take ownership of our workpla...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong facilities management knowledge and hands-on experience
Health & Safety expertise, including policy management and training
Proven experience managing admin teams
Strong communication and relationship-building abilities
Proficiency in Microsoft Office Suite (HRIS experience desirable)
Understanding of ISO auditing principles

Job Responsibility

Act as the key point of contact for building management, contractors, and suppliers, ensuring issues are resolved quickly and effectively
Oversee all building systems (HVAC, security, IT infrastructure) to maintain functionality and safety
Manage cleaning and maintenance contracts
Serve as the 24-hour emergency contact for facilities and security matters
Act as Health & Safety lead: maintain policies, review risk assessments, and ensure compliance with regulations
Organise first aid, fire marshal, and health & safety training for staff
Coordinate emergency drills and maintain preparedness across the office
Keep the office running day-to-day: supplies, equipment, and vendor relationships
Handle scheduling, meeting coordination, and travel arrangements
Be the welcoming first point of contact for visitors, clients, and vendors

What we offer

Competitive annual salary-£50,000 to £55,000
A permanent contract
Supportive team environment
Opportunity for professional growth and development
Rotating shift pattern (8:00am-4:30pm / 9:00am-5:30pm)

Fulltime

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