Office and Facilities Manager Job at Office Angels (Burton-On-Trent)

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Facilities and Office Specialist

The Facilities & Office Specialist supports the day-to-day operations of ASI's s...

Location

United States , Denver

Salary:

42360.00 - 64228.00 USD / Year

Autonomous Solutions

Expiration Date

Until further notice

Requirements

2+ years of experience in office administration, office management, facilities coordination, workplace operations, hospitality, or related experience
Experience coordinating vendors, supplies, schedules, and workplace services
Strong organizational skills with the ability to manage multiple priorities and requests
Excellent interpersonal skills with a positive, customer-service-focused mindset
Ability to support employees, visitors, and vendors professionally
Strong written and verbal communication skills
Experience with Microsoft Office, Google Workspace, or similar business applications
Ability to identify workplace needs and proactively solve problems
Comfortable working independently and creating structure in a growing environment

Job Responsibility

Manage daily office operations to ensure a clean, organized, and professional workplace environment
Serve as the primary point of contact for facility-related requests and coordinate appropriate solutions
Coordinate with external vendors and service providers for facility maintenance, repairs, supplies, and workplace needs
Support reception responsibilities including visitor coordination, employee assistance, and general office communication
Manage workplace hospitality activities including coordinating lunches, meetings, events, and employee experiences
Maintain inventory and ordering of office supplies, facility supplies, cleaning products, and other workplace resources
Coordinate new hire onboarding logistics including workspace preparation, access badges, and facility orientation support
Manage employee access needs including key fobs, security systems, and coordination with access control vendors
Coordinate conference rooms, visitor needs, and internal office logistics
Maintain facility-related documentation, vendor information, and operational records

What we offer

401k with employer match
Generous HSA contribution
Employee Stock Ownership Plan
PTO, Paid Holidays, and Flextime
ASI covers 90% of employee medical plan costs

Fulltime

Finance and Office Manager

We are looking for a highly qualified 'Finance and Office Manager' for our globa...

Location

Turkey , Konak, İzmir, Istanbul (Asia)

Salary:

Not provided

Randstad

Expiration Date

August 31, 2026

Requirements

Professional fluency in English is mandatory (the entire interview process will be conducted in English). German language skills are a strong asset
University degree in Finance, Accounting, Business Administration, or a related field
Minimum 5 years of proven experience in Office Management, Branch Management, or Operations Management
Minimum 5 years of experience working in multinational or internationally connected companies
Must be based in or willing to relocate to Izmir
Strong financial acumen, excellent negotiation skills, leadership capabilities, and a high level of integrity to handle official signature responsibilities

Job Responsibility

Hold official company signature authority and take full responsibility for bank, commercial, and legal transactions
Line manage the local operational team, including field technicians and pre-accounting staff
Coordinate all financial and monthly reports prepared by the 3rd-party certified public accounting (CPA) firm, and ensure seamless communication and data sharing with global finance teams
Monitor and control company expenses to ensure alignment with targets
manage the annual budgeting process and implement necessary controls to achieve corporate goals
Negotiate and manage agreements with local suppliers and service providers (including freight/logistics, car rentals, and facility management)
Maintain periodic communication with Key Accounts (Finance and Management levels) to monitor customer satisfaction and gather feedback
Drive continuous improvement of company's internal workflows, operational processes, and financial transactions
Monitor AR/AP closely on a monthly basis in coordination with the 3rd-party accounting firm, report to management, and take necessary actions regarding payment delays
Manage the payroll approval process in strict accordance with corporate procedures, ensuring regular information flow with the Headquarter

Fulltime

Facilities & Office Manager

This role supports one of New Zealand’s most significant and technically complex...

Location

New Zealand , Christchurch

Salary:

Not provided

Clough

Expiration Date

Until further notice

Requirements

Experience managing facilities and office operations in a complex or project‑based environment
A structured, proactive approach with strong problem‑solving capability
Confidence working across a joint‑venture or multi‑stakeholder setting
The ability to balance operational detail with changing project demands
Strong communication and stakeholder‑management skills
Relevant experience in facilities management, office management, or similar roles
Demonstrated ability to manage contractors, vendors, and service agreements
Strong organisational and planning skills
Ability to manage competing priorities in a fast‑paced project environment

Job Responsibility

Oversee the day‑to‑day management of project offices, facilities, and site‑based workspaces
Manage office setups, relocations, and demobilisation activities aligned to project phases
Coordinate facilities services including maintenance, cleaning, security, utilities, and waste
Manage contracts and relationships with suppliers and service providers
Ensure facilities operations align with health & safety, compliance, and project requirements
Support project teams by providing efficient, responsive workplace solutions
Contribute to a positive, professional office and site environment across the project

What we offer

The opportunity to be embedded in a large‑scale, high‑profile project from early stages through delivery
Exposure to both local best practice and world‑class global systems and processes, providing invaluable professional development
A collaborative, inclusive project team environment that values expertise, partnership, and shared success
Strong leadership, structure, and support within a well‑resourced organisation
Competitive remuneration aligned to skills and experience

Fulltime

Office Manager and Executive Assistant

EnergyHub is searching for an exceptional Office Manager and Executive Assistant...

Location

United States , Brooklyn, New York

Salary:

70000.00 - 80000.00 USD / Year

EnergyHub

Expiration Date

Until further notice

Requirements

Highly organized, with an ability to prioritize work and automate routine tasks where appropriate
Excellent communication and relationship-building skills
Budget ownership and Purchase Order (PO) experience
Professional experience using Slack and Slack apps
Demonstrated experience of using both Google Suite and Mac OS for work
A proactive, high-ownership approach to your work and the work you collaborate on
A commitment to creating a positive, friendly and respectful office environment, underpinned by an appreciation for sensitivity and confidentiality at work

Job Responsibility

Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
Manage the company’s corporate credit card ensuring invoices are submitted and paid on time
Manage purchase orders for the organization and keep track of the budgets set for recurring charges
Maintain and follow a budget for office supplies
Partner with IT to manage facilities and tech needs, ensuring conference rooms are properly set up with necessary supplies and ready for meetings throughout the day
Plan for company visitors, arranging for meals as needed and preparing desk/office space to manage capacity
Coordinate with janitorial staff to ensure proper cleaning of office spaces weekly
Communicate policies regarding office space and visits, and manage the flow of guests in the office
Ensure all new hires are entered into the building security system and receive a building pass and office fob on their first day
Coordinate weekly EnergyGrub for the Brooklyn office, taking into consideration dietary restrictions

What we offer

100% paid medical for employees
401(k) with employer match
Casual environment
Flexibility to set your own schedule
Fully stocked fridge and pantry
Free Citi Bike membership
Secure bike rack
Gym subsidy
Paid parental leave
Education assistance program

Fulltime

Office Manager and Business Support Administrator

We are seeking a practical, reliable Office Manager and Business Support Adminis...

Location

Singapore , Singapore

Salary:

Not provided

CloserStill Media

Expiration Date

Until further notice

Requirements

Experience in a similar office administration / business support role
Previous use of Salesforce would be beneficial
Proficiency in Microsoft Office 365 suite (Outlook, Excel, Word, Teams, SharePoint) and general IT literacy
Ability to work with conflicting deadlines and priorities while maintaining accuracy and professionalism
Strong organisational skills and multitasking skills with attention to detail
Excellent verbal and written communication skills
Discretion and ability to handle confidential information
Proactive, service-oriented and comfortable with hands-on tasks
Willingness to stay late during busy periods when needed
Basic understanding of procurement, finance or HR administrative processes would be an advantage

Job Responsibility

Office management: Ensure the maintenance of the office is kept to a high standard, which includes liaising with outside agencies such as landlords, plant rental providers, office equipment providers, caretakers and cleaning agents, etc
Book repair work for the office where required and assist in office equipment disposal
Organise company events and activities for the Singapore Office, such as team bonding events, barbeques, notable date celebrations, etc
Organise and arrange board meetings
Manage meeting rooms by ensuring a booking system and that they are used in the appropriate manner
Deliver induction to new joiners, ensuring that they are familiar with the office and office equipment and the health and safety protocols, including fire evacuation procedures
Management of stationery and pantry supplies
Organise DSE assessments and manage risk assessment under the supervision of manager, and order specialist office furniture in line with requirements
Coordinate First Aiders, ensuring all certification is up to date, kept on file and the groups have the relevant support needed to be successful
Perform administrative duties such as appropriately disseminate office correspondence, ensure post/packages/courier are sent as required and run any office errands as required, etc

NY Office & Facilities Manager

We are looking for an experienced Office Manager/Facilities Project Manager to h...

Location

United States , New York

Salary:

40.00 - 50.00 USD / Hour

Taskrabbit

Expiration Date

Until further notice

Requirements

Prior experience building out office space from scratch
Experience sourcing and implementing vendors
Able to build strong relationships with construction and building management
Strong office and facilities management experience
Strong sense of integrity and roll-up-your-sleeves mentality
Preferred: IT knowledge (setting up conference room equipment, greeting Wifi vendor, best practices, etc.)
Preferred: comes to the table with NY vendor relationships/knowledge

Job Responsibility

Own design execution of our New York office
Oversee delivery, installation and assembly of all furniture, art, decor and supplies
Source vendors for lunch, snacks and plants
Partner with IT team on hardware set up and troubleshooting
Help roll out in-office policies such as Dog Policy, facilities requests, attendance, etc. in partnership with People Operations team
Partner with People Experience team to plan engaging ribbon cutting and office launch events
Be our boots on the ground contact for the NY Office keeping the project on track, greeting vendors, building out furniture, etc.

What we offer

Taskrabbit product stipends
wellness + productivity + education stipends
IKEA discounts
reproductive health support
generous and flexible time off with 2 company-wide closure weeks
employer-paid health insurance
401k match with immediate vesting (for US based employees)

Parttime

Facility and Office Manager

Our client is seeking a dedicated Facility and Office Manager to lead the day-to...

Location

Mexico , Mexico City

Salary:

Not provided

Van Kaizen

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, facilities management, or a related field
3+ years of experience in office or facilities management, or a similar role
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Knowledge of health, safety, and building regulations
Proficiency in MS Office and office management software
Problem-solving mindset with attention to detail

Job Responsibility

Oversee day-to-day operation, maintenance, and upkeep of the office and facilities
Coordinate maintenance, repairs, and inspections with external vendors and contractors
Ensure compliance with health, safety, and environmental regulations
Manage space planning, office moves, and workstation setups
Oversee office operations and administrative procedures
Track expenses, manage budgets, and approve invoices
Support onboarding, offboarding, events, and internal activities

Temporary Office Manager (Workplace & Facilities)

We're partnering with a fast-paced, innovative software company based in S3 to r...

Location

United Kingdom , Sheffield

Salary:

14.50 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in Office Management, Workplace Experience, or Facilities
Highly organised with strong attention to detail
Proactive and able to hit the ground running in a short-term role
Confident managing multiple priorities in a fast-paced environment
Strong communication and stakeholder management skills

Job Responsibility

Manage facilities, maintenance coordination, and supplier/vendor relationships
Oversee workplace operations and general office administration
Maintain high standards across meeting rooms, kitchens, and office spaces
Coordinate health & safety requirements and compliance documentation
Support workplace readiness and ensure all operational standards are met
Deliver internal communications including presentations, digital signage, posters, and announcements
Support employee engagement initiatives, events, and culture programmes
Coordinate weekly catering, snacks, and lunches (particularly Thursdays)
Track budgets, process invoices, and manage operational administration
Support vendor on-boarding and supplier coordination

What we offer

Immediate start with a well-regarded software business
Friendly, collaborative office environment
Opportunity to make a real impact over a short assignment

Fulltime

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Office and Facilities Manager

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