Office and Facilities Administrator Job at Office Angels (Birmingham)

New

Facilities and Office Specialist

The Facilities & Office Specialist supports the day-to-day operations of ASI's s...

Location

United States , Denver

Salary:

42360.00 - 64228.00 USD / Year

Autonomous Solutions

Expiration Date

Until further notice

Requirements

2+ years of experience in office administration, office management, facilities coordination, workplace operations, hospitality, or related experience
Experience coordinating vendors, supplies, schedules, and workplace services
Strong organizational skills with the ability to manage multiple priorities and requests
Excellent interpersonal skills with a positive, customer-service-focused mindset
Ability to support employees, visitors, and vendors professionally
Strong written and verbal communication skills
Experience with Microsoft Office, Google Workspace, or similar business applications
Ability to identify workplace needs and proactively solve problems
Comfortable working independently and creating structure in a growing environment

Job Responsibility

Manage daily office operations to ensure a clean, organized, and professional workplace environment
Serve as the primary point of contact for facility-related requests and coordinate appropriate solutions
Coordinate with external vendors and service providers for facility maintenance, repairs, supplies, and workplace needs
Support reception responsibilities including visitor coordination, employee assistance, and general office communication
Manage workplace hospitality activities including coordinating lunches, meetings, events, and employee experiences
Maintain inventory and ordering of office supplies, facility supplies, cleaning products, and other workplace resources
Coordinate new hire onboarding logistics including workspace preparation, access badges, and facility orientation support
Manage employee access needs including key fobs, security systems, and coordination with access control vendors
Coordinate conference rooms, visitor needs, and internal office logistics
Maintain facility-related documentation, vendor information, and operational records

What we offer

401k with employer match
Generous HSA contribution
Employee Stock Ownership Plan
PTO, Paid Holidays, and Flextime
ASI covers 90% of employee medical plan costs

Fulltime

Purchasing And Facilities Administrator

Ryanair are currently recruiting for a Purchasing and Facilities Admin to join E...

Location

Ireland , Dublin

Salary:

Not provided

Ryanair - Europe's Favourite Airline

Expiration Date

Until further notice

Requirements

Full EU / UK driving license
Proven Computer and Microsoft Office skills. Experience with SAP is highly desirable
Ability to work under tight deadlines effectively and efficiently
Good organisation skills and ability to work on own initiative
A strong outgoing personality

Job Responsibility

Handle a wide variety of admin functions to support the Purchasing & Facilities department
Work closely with Accounts Payable on the invoice payment process including the prepping of invoices, reconciliation, delivery dockets for approval etc
Manage key supplier/service account, including negoation on costs
Maintain files & produce internal reports to cover Finance, uniforms & SAP areas
Monitoring of delivery dates, times of incoming / outgoing supplies and advise all personnel of arrival/departure of same
Monitor facilities, organising callouts and maintenance checks, when required
Monitor and control of archiving records for all departments
Apply Building facilities management to all relevant sites
Plan and organise weekly movement of stock to outstations while maintaining and updating stock records and purchasing system
Reporting and communicating to management on problems which arise and suggest solutions on how to overcome them

What we offer

Competitive salary
Discounted and unlimited travel to over 250 destinations
Defined Contribution Pension Scheme – Matched up to 5% or €5,000
Death in Service Benefit – Up to 2 times of annual basic salary
20 Days Annual Leave – Increasing to 22 days after 12 months and 25 days after 3 years of continuous service
Option for up to 5 additional unpaid leave days per year
Cycle 2 Work Scheme
Unrivalled career progression

Fulltime

Facilities Administrator and Workplace Ambassador

JLL is seeking experienced Facilities Administrators and Workplace Ambassadors f...

Location

Australia , Sydney

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Proficient in English and communications via telephone, email and Microsoft suite of products
Experience in property/facilities/project management related fields
Experience in receptionist roles and able to provide support on short term basis
Demonstrated knowledge of technical services
Ability to deal with a variety of complex issues concurrently, within tight operational deadlines
High numerical skills with the ability to manage details and develop systems for contract financial management
Advanced skills in Excel
Sound computer skills including Microsoft suite Microsoft Word, Access and PowerPoint etc
Analytical and/or financial experience
Experience in PPM systems

Job Responsibility

Provide superior customer service to meet on-site client expectations
Provide vendor management support by ensuring subcontractors perform to the required standards (including inspection of vendors' works)
Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
Provide support for conferences by coordinating conference room booking and preparing conference rooms for meetings, including ordering catering as required
Perform weekly consumables order
receive and store as required
and provide receipts to PFM for records
Oversee site cleanliness and provide direction to cleaning staff to ensure spaces are kept clean and tidy
Organise specialty cleaning as required
Provide administrative support to Contract Administrator as required to ensure staff obtain and maintain security clearances

Parttime

Information Systems Security Office (ISSO) and Systems Administrator (SysAd)

Oasis Systems has an exciting opportunity for an ET-4 Information Systems Securi...

Location

United States , Patrick Space Force Base, Brevard County Florida

Salary:

Not provided

Astrion

Expiration Date

Until further notice

Requirements

Master’s Degree in an applicable field and minimum of 10 years of applicable experience is required
Active Top Secret Clearance is required
must be able to obtain and maintain a DoW TS/SCI clearance (i.e. DCID 6/4 eligibility)
position will also will involve eligibility for access to Special Access Program (SAP) information
U.S. Citizenship Required
Must have a current Security+ (or equivalent) certification
In-depth knowledge of Risk Management Framework (RMF) with the ability to write all supporting documentation
Must be willing to perform duties within a SAPF, SCIF, Classified (collateral) areas and routine office environments
Familiar with and able to present data and recommendations to a large audience
Recent experience with MS Window’s Domains, Operation Systems and Active Directory

Job Responsibility

Serve as an Information Systems Security Officer (ISSO) for the organization’s Secret Internet Protocol Router Network (SIPRNet) and Non-secured Internet Protocol Router Network (NIPRNet) domains as well as the Special Access Program (SAP), Sensitive Compartmented Information (SCI) facilities (SAPF/SCIF)
Serve as the organization’s primary source of advice and assistance on the confidentiality, integrity and availability of classified and unclassified information systems and data using Air Force-/Space Force-approved network engineering practices, security standards, and DoD/Component/local industrial security policies and procedures
Produce comprehensive documentation to support Risk Management Framework (RMF) life-cycles for numerous Information Systems across multiple security domains
Ensure all Information System (IS) security-related documentation is current and accessible to properly authorized individuals
Conduct periodic reviews of Information Systems in accordance with downward-directed mandates
Conduct technical and non-technical reviews and audits as prescribed by the organization’s Director and applicable directives
Perform classified media control functions, to include implementing security measures and adhering to data-transfer protocols
Follow Incident and Emergency Response Plans when situations warrant
Build, manage and maintain user information systems, to include configuring, patching and ensuring government-desktop standards are adhered to
Diagnose and resolve local client network problems

What we offer

Competitive salaries
Continuing education assistance
Professional development
Multiple healthcare benefits package options
401K with employer matching
Competitive time off policy along with a federally recognized holiday schedule

Office Manager and Business Support Administrator

We are seeking a practical, reliable Office Manager and Business Support Adminis...

Location

Singapore , Singapore

Salary:

Not provided

CloserStill Media

Expiration Date

Until further notice

Requirements

Experience in a similar office administration / business support role
Previous use of Salesforce would be beneficial
Proficiency in Microsoft Office 365 suite (Outlook, Excel, Word, Teams, SharePoint) and general IT literacy
Ability to work with conflicting deadlines and priorities while maintaining accuracy and professionalism
Strong organisational skills and multitasking skills with attention to detail
Excellent verbal and written communication skills
Discretion and ability to handle confidential information
Proactive, service-oriented and comfortable with hands-on tasks
Willingness to stay late during busy periods when needed
Basic understanding of procurement, finance or HR administrative processes would be an advantage

Job Responsibility

Office management: Ensure the maintenance of the office is kept to a high standard, which includes liaising with outside agencies such as landlords, plant rental providers, office equipment providers, caretakers and cleaning agents, etc
Book repair work for the office where required and assist in office equipment disposal
Organise company events and activities for the Singapore Office, such as team bonding events, barbeques, notable date celebrations, etc
Organise and arrange board meetings
Manage meeting rooms by ensuring a booking system and that they are used in the appropriate manner
Deliver induction to new joiners, ensuring that they are familiar with the office and office equipment and the health and safety protocols, including fire evacuation procedures
Management of stationery and pantry supplies
Organise DSE assessments and manage risk assessment under the supervision of manager, and order specialist office furniture in line with requirements
Coordinate First Aiders, ensuring all certification is up to date, kept on file and the groups have the relevant support needed to be successful
Perform administrative duties such as appropriately disseminate office correspondence, ensure post/packages/courier are sent as required and run any office errands as required, etc

New

Office Manager / Office Administrator

Office Manager - Inverness Our client, a reputable organisation based in Invern...

Location

United Kingdom , Inverness

Salary:

Not provided

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Strong organisational and multitasking skills
Excellent communication and interpersonal abilities
Proficiency in MS Office Suite and office management software
Ability to prioritise tasks and work independently
A proactive approach with a friendly, professional manner
Previous experience in office administration or management is highly valued

Job Responsibility

Overseeing day-to-day office functions, including administration, facilities, and supplies
Managing correspondence, emails, and phone enquiries efficiently
Coordinating meetings, appointments, and travel arrangements
Supporting HR activities such as onboarding and maintaining staff records
Ensuring health and safety compliance across the workplace
Assisting with basic financial tasks like invoicing and expense management
Leading a small team, providing guidance and support as needed

Fulltime

New

Office Administrator

Theradaptive is revolutionizing the field of therapeutic delivery with a pipelin...

Location

United States , Frederick

Salary:

50000.00 - 66000.00 USD / Year

Theradaptive

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
candidates with significant relevant work experience in lieu of a degree will be considered
2-4 years of experience as an Office Administrator, Administrative Assistant, or similar role
Demonstrated commitment to promoting positive, healthy corporate culture and environment
Excellent communication and interpersonal skills required
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Highly organized with strong attention to detail, and multitasking and prioritization skills
Ability to handle sensitive information with confidentiality and professionalism

Job Responsibility

Oversee daily office administrative functions including receiving guests, mail and packages, facilitating staff lunches, receiving/routing phone calls, and assisting with the administration of the corporate phone system
Ensure that office supplies are appropriately stocked, including sourcing and procuring office and kitchen supplies
Provide administrative support to the HR department by scheduling interviews, booking travel for candidates, and helping with planning, purchasing, and execution of staff events
Serve as lead Purchaser. Place orders upon request for general office and lab/technical supplies. Partner with Accounting to set up vendors and maintain audit-ready records
Coordinate with senior management to plan, coordinate, and administer quarterly Senior Leadership Team (SLT) meetings, including agenda development, catering, and travel logistics
Assist executive team and visitors by facilitating correspondence and booking of flight, lodging, and meals
Primary responsibility for maintaining clean and orderly administrative and common spaces (kitchen/lunchroom, reception, and conference rooms)
Maintain and administer the THX Account License Database, including regularly updating user records, tracking license availability and usage, and accurately assigning or reassigning software licenses to employees based on role and business needs
Support Facilities Coordinator to track and address facilities-related requests and troubleshooting
Primary point of contact on maintenance and repair of office equipment including audiovisual devices and printers

Fulltime

New

Office Administrator

Location

Singapore , Singapore

Salary:

Not provided

Sportradar

Expiration Date

Until further notice

Requirements

Proven experience in a similar role with a minimum of 2 years of relevant working experience
Computer literate with strong proficiency in Microsoft Office applications
Positive attitude, fast learner, and independent with strong organizational skills
Motivated self-starter with the ability to multitask, work on own initiative, and demonstrate resourcefulness
Excellent communication and interpersonal abilities, with a good command of both written and spoken English
Good knowledge of the Employment Act, MOM regulations, and practices
Strong organizational and time management skills
Ability to handle sensitive information with confidentiality
Detail-oriented with proactive problem-solving skills
Reliable and supportive team member to the manager

Job Responsibility

Act as the primary point of contact for building management, addressing facility-related issues (e.g., fire drills, access cards)
Oversee office/site equipment maintenance, coordinating repairs, and ensuring cleanliness
Manage office supplies and stationeries and make sure it is in accordance with office needs
Organize catering, coffee, or other refreshments as needed
Ensure the cleanliness and up keeping of office space
Coordinate building and maintenance issues for general repair and update
Purchase and maintain the computers, printers and other IT related equipment
Act as the Welcome Assistant/Receptionist, ensuring visitors are attended to promptly
Coordinate with third-party vendors for office plants, cleaners, and water supply
Manage budget planning and monitoring for the Singapore office

What we offer

Centrally located office
Friendly and dynamic working environment culture
Established and fast-growing sports technology company for good future career progression

Fulltime

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Office and Facilities Administrator

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