Office and Events Manager Job at Membership Bespoke (London)

Office & Events Manager

As an Office & Events Manager, you will lead the end-to-end management of office...

Location

Finland , Helsinki

Salary:

Not provided

AMD

Expiration Date

Until further notice

Requirements

Experience in office management, workplace operations, and event coordination
Strong organizational and project management skills
Experience managing vendors, procurement processes, and operational workflows
Ability to collaborate effectively across multiple stakeholders and teams
Proactive, hands-on approach with a strong sense of ownership
Ability to create a welcoming and inclusive office environment
Experience using AI tools and interest in automating workflows

Job Responsibility

Lead the end-to-end management of office operations and internal events across Silo AI locations in Europe
Oversee local facilities operations across multiple offices (e.g. Helsinki, Turku, Tampere, Stockholm, Copenhagen, Netherlands)
Manage vendors, purchase requests, and invoice approvals related to facilities and office operations
Collaborate closely with AMD Facilities and external partners on office-related matters
Manage daily office operations to maintain an efficient, organized, and welcoming workspace
Oversee office supplies, catering, snacks, and deliveries
Coordinate visitor access, keys, and badge management
Act as the main point of contact for local facility needs and services
Coordinate onboarding logistics, including badges, devices, and access
Manage mobile phone devices and subscriptions (procurement, lifecycle, and records)

Fulltime

Office and Events Administrator

Are you an organised and detail-oriented professional looking to make a meaningf...

Location

United Kingdom , City Of London

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational skills with excellent attention to detail
Ability to work independently and collaboratively within a small team
Exceptional customer service skills and effective communication
Experience in administering events

Job Responsibility

Welcome guests and manage visitor requirements
Answer the main telephone line and direct calls as needed
Monitor the enquiries inbox and forward emails to relevant staff
Maintain a tidy and presentable office environment daily
Order and manage stationery and office supplies
Coordinate staff travel arrangements and assist with correspondence
Support the Operations Manager to ensure workplace compliance
Maintain health and safety records and assist with risk assessments
Assist in planning and delivering company events
Coordinate logistics and manage event registrations

Parttime

Hospitality and Events Manager

We are Company of Cooks, and we believe brilliant food and drink starts with bri...

Location

United Kingdom , London

Salary:

36000.00 - 38000.00 GBP / Year

14forty

Expiration Date

Until further notice

Requirements

Previous experience in events or hospitality, ideally in a hands-on or supervisory role
Confident managing both planning and operational delivery of events
Strong organisational skills with great attention to detail
A proactive and flexible approach, happy to support where needed
Excellent communication skills and confidence working with clients
Someone looking to step into a more office-based role while still staying operational
Able to work independently and as part of a team in a fast-paced environment

Job Responsibility

Manage event bookings from enquiry through to delivery, ensuring a seamless client experience
Coordinate internal hospitality including meetings, tea & coffee service, and working lunches
Support the on-site delivery of events, including set up, service, and breakdown
Liaise with clients and internal teams to confirm requirements and expectations
Assist with scheduling, reservations, and general event administration
Maintain high standards of service and presentation across all events
Work closely with the General Manager and wider team to support daily operations
Occasionally travel to Hampton Court Palace to support events when required

What we offer

Personal Development and Training opportunities
Life assurance scheme
Pension scheme
Holiday allowance
Access to Healthcare Support App which includes Annual health check, Digital GP, Mental Health Consultations, Nutritional Consultations, Second Medical Opinion
Eye care
A great wellbeing strategy – including access to our Employee Assistance Programme, salary finance
Family friendly support
Regular social events and communication with our leaders
A holiday purchase scheme

Fulltime

Executive Assistant and Office Manager (Temporary Maternity Leave Cover – 18 Months)

The Executive Assistant and Office Manager role is a temporary 18‑month maternit...

Location

Sweden , Stockholm

Salary:

Not provided

Mastercard

Expiration Date

Until further notice

Requirements

High School education required
Minimum 8 years’ experience in an Executive Assistant and/or Office Manager role
Extensive experience in administrative support within a corporate environment, interacting with senior leaders and senior customers
Proficient in Microsoft Office tools
Fluent in Swedish and English
Highly motivated, well-organized, and detail-oriented, with a strong customer and service mindset
Proven experience supporting senior or executive-level leaders, including complex calendar and international travel management
Calm, adaptable, and effective in fast-paced and changing environments
Strong professional judgment, discretion, and business etiquette
Ability to manage multiple priorities simultaneously and meet deadlines with confidence

Job Responsibility

Manage the Division President’s calendar, ensuring meetings, travel, and commitments are accurately scheduled and prioritized
Coordinate complex international travel, including visa applications, flights, accommodations, and logistical arrangements
Collaborate with internal and external stakeholders to coordinate and deliver structured meeting programs connected to travel
Prepare and submit Travel & Expense (T&E) reports in compliance with finance policies
Organize customer and internal meetings, including venue booking, catering, and guest speaker arrangements
Support meetings, events, and ad hoc projects as required
Manage onboarding logistics for new employees, including phone orders, parking access, introduction lunches, and administration of distribution lists and Teams channels
Oversee business continuity, health, and safety protocols for the Stockholm office
Ensure smooth daily office operations by managing relationships with mobile phone and printer suppliers and coordinating technical assistance
Serve as the first point of contact for office- and policy-related inquiries

Fulltime

Group and Events Manager

Executes all allocated Group Events with a seamless turnover from the event mana...

Location

United Kingdom , London

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Previous experience working within an Events Department or similar environment preferred
Able to attend the daily and/or weekly operations meeting to liaise with the various Operational departments
Understanding of facility management as it relates to Health and Safety, maintenance and operational challenges
Technical aptitude in Delphi, Opera and Marsha
Familiarity in menu planning, food presentation and event service standards
Ability to manage customer budgets
Understands the department P & L statements and manages groups accordingly
Familiarity and knowledge of all departments within the hotel
Effective communications at all levels across the hotel
Presents ideas, expectations and information in a concise, well-organized manner by deadlines set

Job Responsibility

Executes all allocated Group Events with a seamless turnover from the event management team to the operation
Ensures all group events are executed with consistent, high level service throughout the event transaction
Takes total responsibility for the successful management of assigned in-house groups
Prepares all documentation to the satisfaction of the customer and coordinates all group event details with the appropriate hotel departments
Recognizes opportunities to up-sell to the customer to ensure maximization of revenue opportunities
Ensures all health and safety aspects of the group are monitored
Manages group and event details to ensure high levels of service are achieved to guarantee a successful event
Handles all types of group events, including very complex group events
Coordinates and communicates verbally and in writing with the customer and hotel operations teams the details of the group event
Ensure all known arrival/departure schedules are communicated to Front Office, Guest Relations, Concierge and Luggage Porters for any in-house groups

What we offer

An opportunity to be part of an award-winning international brand where we celebrate your unique talent
Growth opportunities in the largest hospitality brand in the world - national and international transfers for the right candidates within Marriott hotels
Explore Rate - discounted room rates for you, your friends and family in Marriott properties worldwide
20% off across food and beverage outlets in Marriott properties worldwide
Recognition programmes and associate awards to appreciate outstanding talent
Wellbeing and community engagement activities on and off property
Bike Scheme and Travel Ticket Loan available for all associates
23 days holidays (excluding 8 Bank Holidays)
Workplace Pension Scheme & Life assurance
Meals on duty, uniform provided and laundered free of charge

Fulltime

Project Accountant and Office Manager

We are seeking an experienced, professional Project Accountant/Office Manager to...

Location

United States , Los Angeles; Pasadena

Salary:

85000.00 - 110000.00 USD / Year ▼

MIG

Expiration Date

Until further notice

Requirements

An Associate’s degree in any field
Relevant experience in project accounting and office administration is required
You are local to the Greater Los Angeles Area and are willing to travel between the downtown LA and Pasadena office on set days throughout the week
You have software proficiency in accounting software (Deltek or similar), Word and Excel (required)
Excellent skills in written and verbal communication for internal team communication as well as external client communication
You have a professional and approachable demeanor, positive attitude, and a sense of urgency and responsibility/dedication to ensure tasks are carried through to completion and in a timely manner
You are a proactive, organized, efficient, and adaptable teammate who can work under deadlines and is willing to pitch in to help others

Job Responsibility

Project accounting/invoicing/project billing: Generate monthly invoices
coordinate with PMs and Principals for changes and to ensure accuracy with any requirements under the contract
submit invoices to client
process subconsultant A/P invoices
Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
Contracts: Work with project teams to ensure contract compliance and understanding of contract terms
tracking for signatures and end dates
coordinate with PMs and Principals as needed for follow up and additional services or change letters
Project management/financial health: Analysis and reporting support
monitor, communicate and resolve accounting issues related to assigned projects with PMs and Principals

What we offer

Flexible work schedule
Rewarding work environment
Creative atmosphere that allows for professional development and career advancement opportunities
Comprehensive benefits program including paid time off (PTO)
10 paid holidays
medical
dental
vision
FSA
and HRA with employer contributions

Fulltime

Facilities and Office Manager

We are seeking a highly organised and proactive Facilities & Office Manager to e...

Location

United Kingdom , Basingstoke

Salary:

17.00 - 18.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in facilities and/or office management
Strong organisational and problem-solving skills with attention to detail
Excellent communication and stakeholder management abilities
Knowledge of health and safety regulations and compliance requirements
Ability to manage budgets and negotiate with suppliers
Comfortable working in a fast-paced environment and handling multiple priorities

Job Responsibility

Oversee daily office operations to maintain an organised, clean, and efficient work environment
Manage office supplies, equipment, and vendor relationships to ensure quality service and cost-effectiveness
Act as the primary contact for facility management including maintenance, cleaning, visitor management, and space planning
Welcome internal and external visitors ensuring compliance with visitor procedures
Ensure office safety and compliance with local health and safety regulations
Support planning of ad-hoc local company events and conferences
Assist with global events to ensure consistent experience across locations
Maintain and update office policies to improve operational efficiency

What we offer

Dedicated and experienced recruitment consultant support
Access to various interviewing techniques
Regular updates of the local employment market
Consistent feedback on all applications
Equal opportunities employer

Fulltime

Operations and Events Manager

The Operations and Events Manager plays a leadership role in advancing CMHE’s mi...

Location

United States

Salary:

Not provided

Sisters of Mercy of the Americas, Inc.

Expiration Date

Until further notice

Requirements

Understanding of Catholic Social Teaching and Catholic Intellectual Tradition in higher education
Appreciation for the Mercy charism and a willingness to engage more deeply in Mercy
Bachelor’s degree required
Master’s degree preferred
Experience in Catholic higher education preferred
Strong technological skills including experience with Microsoft Office Suite, Zoom and other conferencing technology, and cloud-based software
Willingness to continuously evolve technological knowhow as tools emerge
Proficiency with budget management and accounts payable and receivable processing
Five or more years of experience organizing events, retreats, and meetings including working with contracts and insurance
Effective written and oral communication skills

Job Responsibility

Plan and coordinate mission assessment peer review processes and site visits (mission self-study, mid-point reviews, and biennial conversations) including managing correspondence and issuing sponsorship certificate
Oversee the lifecycle of events – from initial concept to post-event analysis – organizing program registrations (including lodging, meals, and billing) while ensuring clear communication with registrants
Serve as the primary point of contact for all event logistics, providing on-site and virtual support to ensure seamless program execution
Manage the sponsorship invoice process by issuing invoices twice per year, tracking collections, providing reminders, and ensuring accurate and timely financial reporting
Lead efforts to promote and enhance existing student programs (e.g., DC Mercy Justice and Mercy at the UN) while identifying and developing new opportunities for student engagement
Assist in editing of CMHE documents ensuring alignment and professionalism of CMHE goals and standards
Manage and maintain CMHE’s directory information for various affinity groups ensuring accuracy and accessibility
Develop and implement strategies to improve external communications including contributing to Mercy Now and maintaining CMHE’s website and the Basecamp resource repository
Continuously evaluate and improve administrative processes, identifying opportunities for greater efficiency and impact
Other duties as assigned by the Executive Director

Fulltime

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Office and Events Manager

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