Office and Events Administrator Job at Office Angels (City Of London)

Sales and Office Administrator

We are looking for a dependable and well-organized Sales and Office Administrato...

Location

Canada , Mississauga

Salary:

19.00 - 20.00 CAD / Hour

Azuma Foods Canada

Expiration Date

Until further notice

Requirements

Business-level fluency in English
High school diploma or equivalent required (post-secondary education preferred)
Previous experience in sales support or office administration preferred
ERP system experience is an asset
Strong organizational, communication, and multitasking skills
Proficiency in Microsoft Excel
Shopify experience is a plus
Valid driver's license is an asset
Team player with the ability to work independently
Legally entitled to work in Canada and able to work occasional overtime as required

Job Responsibility

Enter, confirm, and manage sales orders, invoices, credit memos, returns, and rebates
Maintain accurate sales documentation and update sales-related Excel files
Monitor inventory levels during order entry and coordinate re-orders
Support the sales team with customer correspondence, account coverage, and commission calculations
Assist with food shows, product samples, promotional materials, and customer product registrations (including GS1)
Provide customer service via email and in-person pick-ups
Coordinate shipments and act as a liaison with delivery service providers
Prepare shipping documents and tags
Update Shopify product details, inventory levels, lot numbers, and best-before dates
Monitor online inventory, place orders with local vendors, and prepare weekly order summaries

Fulltime

Office and Events Manager

Our client is a leading UK professional association in the medical and healthcar...

Location

United Kingdom , London

Salary:

20.88 GBP / Hour

Membership Bespoke

Expiration Date

Until further notice

Requirements

At least two years’ experience in a similar office/operations role, ideally within a membership, regulatory or professional body environment
Proven line management experience, including performance conversations, workflow oversight and objective‑setting
Strong office management and financial administration skills
Outstanding organisational ability, attention to detail, and the confidence to work independently
Experience coordinating projects from start to finish and managing competing priorities
Excellent communication skills and proficiency in Microsoft Office
A flexible, positive approach to supporting colleagues and organisational needs

Job Responsibility

Provide line management to a team of four (Admin Support Officers and Membership Officers), ensuring regular 1:1s, clear objectives, performance monitoring and reviews
Support a positive team culture, staff development and high‑quality service delivery
Oversee office facilities, IT support, suppliers and compliance requirements
Process payments and invoices, liaise with the bookkeeper and accountants, and support year‑end accounts
Lead recruitment administration and staff induction processes
maintain accurate HR records
Prepare and collate Board papers, take minutes, organise Trustee inductions and manage governance logistics
Manage CPD and information events from end to end, supporting the annual flagship conference
Liaise with venues and suppliers, ensuring a seamless delegate experience

Parttime

Board Administrator and CEO Office Support

We are seeking an experienced administrator with secretarial skills to act as th...

Location

United Kingdom , London

Salary:

19800.00 - 24700.00 GBP / Year

techUK

Expiration Date

Until further notice

Requirements

Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate
Strong written and verbal communication skills
High level of attention to detail, accuracy and confidentiality
Flexible, adaptable, able to work on own initiative with can-do-attitude
Able to work collaboratively and independently on own initiative
Ability to manage multiple priorities and tight deadlines, exercising sound judgement
Ability to build effective working relationships with colleagues and stakeholders at all levels
A proactive and adaptable approach to work
Previous experience in EA/PA role supporting a CEO or similar
An understanding of board governance and regulatory compliance

Job Responsibility

Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually
Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings
Prepare scripts for Board Chairs and send to them in advance of meetings
Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members
Liaise with the SLT to draft agendas for board meetings
Monitor the Company Secretary inbox and respond appropriately to any incoming emails
Send nomination forms out for selected directors when requested
Arrange Remuneration Committee meeting annually, including distribution of papers
Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance
Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current

What we offer

discretionary bonus
comprehensive benefits

Parttime

Board Administrator and CEO Office Support

We are seeking an experienced administrator with secretarial skills to act as th...

Location

United Kingdom , London

Salary:

16200.00 - 18000.00 GBP / Year

techUK

Expiration Date

Until further notice

Requirements

Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate
Strong written and verbal communication skills
High level of attention to detail, accuracy and confidentiality
Flexible, adaptable, able to work on own initiative with can-do-attitude
Able to work collaboratively and independently on own initiative
Ability to manage multiple priorities and tight deadlines, exercising sound judgement
Ability to build effective working relationships with colleagues and stakeholders at all levels
A proactive and adaptable approach to work
Previous experience in EA/PA role supporting a CEO or similar
An understanding of board governance and regulatory compliance

Job Responsibility

Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually
Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings
Prepare scripts for Board Chairs and send to them in advance of meetings
Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members
Liaise with the SLT to draft agendas for board meetings
Monitor the Company Secretary inbox and respond appropriately to any incoming emails
Send nomination forms out for selected directors when requested
Arrange Remuneration Committee meeting annually, including distribution of papers
Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance
Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current

What we offer

discretionary bonus and comprehensive benefits

Parttime

Office and Finance Administrator

The Office and Finance Administrator is a key member of our team, providing esse...

Location

United States , Camp Hill

Salary:

23.00 - 27.50 USD / Hour

JEM Group, LLC - Construction Services

Expiration Date

Until further notice

Requirements

Education: High school diploma or equivalent required
associate’s degree or higher preferred
Minimum of 2 years in a similar administrative role
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) is essential
Exceptional attention to detail and ability to manage multiple tasks efficiently
Professional demeanor with excellent communication and customer service abilities
Resourceful and proactive in addressing challenges and completing tasks
Able to work full time on site

Job Responsibility

Serve as the office receptionist, greeting visitors, managing incoming calls, and handling correspondence
Order and maintain office supplies to ensure smooth daily operations
Order credit cards and business cards for new hires
Keep the office kitchen clean and organized, including stocking supplies as needed
Issue work orders for repair and maintenance of office equipment
Record and track vehicle mileage monthly
Manage vehicle registration renewals
Send out vehicle maintenance reminders and maintain records
Review the EZ Pass account to ensure accuracy and compliance
Distribute updated auto insurance cards for fleet vehicles

What we offer

401(k) + matching
Health insurance
Dental insurance
Vision insurance
Paid time off and paid holidays
Health savings account
Disability insurance
Employee assistance program
Life insurance
Leadership Development Programs

Fulltime

Office Administrator

Location

United States , New York

Salary:

55000.00 - 58000.00 USD / Year

Gagosian

Expiration Date

Until further notice

Requirements

Minimum of 2 years of recent work experience as a receptionist, office coordinator, or similar administrative role
Professional phone and email etiquette
confident and courteous communication style
Friendly and positive demeanor with a customer service–oriented approach
Strong organizational and multitasking skills
ability to prioritize tasks in a fast-paced environment
Proficiency in Google Suite, Microsoft Office Suite (Outlook, Word, Excel) and general familiarity with office equipment
Detail-oriented with a proactive mindset and willingness to take initiative

Job Responsibility

Answering phones, receiving packages and deliveries, distributing mail
Sending packages/mail, scheduling messengers, and creating FedEx labels
Serving as the first point of contact for all location-based operations requests
checking in vendors, liaising with facilities and operations teams and fielding general staff inquiries
Maintaining a clean and well-stocked kitchen and office areas
Maintaining monthly purchasing and inventory tracking of kitchen and office supplies
responsible for ordering and restocking, maintaining receipts, and updating the supply budget
Providing administrative support to department heads, including expense tracking and travel booking
Setting up desks for new hires and clearing desks for departing employees
maintaining building or access codes for active employees

What we offer

Comprehensive benefits suite through Cigna, including a fully subsidized employee only level HSA plan
MetLife pet insurance
A 401(k) retirement savings plan with a company match
Employee discount on Gagosian products and publications
Pre-tax flexible spending, dependent care, and commuter benefits

Fulltime

Office Administrator

Associa is looking for an Office Administrator to join our team.The Office Admin...

Location

United States , Beaverton

Salary:

Not provided

Associa

Expiration Date

Until further notice

Requirements

3+ years of experience in a customer-facing role required
Experience in property management, HOA administration, residential services, or municipal/community-facing operations strongly preferred
Familiarity with HOA governance, compliance, and community standards a plus
Proficiency in Microsoft 365 required including Outlook, Excel, PowerPoint, and Bookings
Strong preference for candidates experienced with Weebly (or similar)
Skilled at drafting communications, updates, and event/announcement content
Strong organizational skills with the ability to manage multiple priorities independently
Excellent written and verbal communication skills with a high level of professionalism
Commitment to confidentiality, integrity, and service excellence

Job Responsibility

Serve as the primary point of contact for homeowners, renters, and visitors
Draft and distribute community announcements, newsletters, and Board communications
Maintain accurate homeowner and tenant records across digital systems
Support online portals (TownSq and website) including meeting schedules, minutes, voting, and surveys
Provide timely support for homeowner inquiries, disputes, and information requests
Issue compliance notices and assist in follow-up communication where appropriate
Support community events and engagement initiatives, including registrations and outreach
Manage scheduling, communication, invoicing, and access for facility rentals
Ensure amenities are properly stocked and operational in collaboration with operations staff
Oversee visitor and renter access including keycard issuance and recordkeeping

What we offer

World-Class Training
Additional Income Opportunities
CAI (Community Association Industry) Course/Designation Assistance
Paid Time Off/Holidays
Comprehensive Medical Benefits
Wellness Incentives
Mileage Reimbursement
Company Cellphone

Fulltime

Executive Translator Liaison / Office Administrator

Snail Games USA is seeking a highly organized and professional Executive Transla...

Location

United States , Beverly Hills

Salary:

70000.00 - 110000.00 USD / Year

Snail Games

Expiration Date

Until further notice

Requirements

Bachelor's degree preferred or equivalent professional experience
Fluency in both Mandarin Chinese and English, including verbal interpretation and written translation
Minimum 3 years of experience in executive support, translation, or related roles
Strong organizational, communication, and multitasking skills
Proficiency with Microsoft Office, Google Workspace, and virtual meeting platforms
Ability to maintain confidentiality and exercise sound judgment
Comfortable working in a fast-paced environment with changing priorities
This position is full-time and on-site at our Beverly Hills office
Must possess a valid driver's license and have reliable transportation
Must possess or be able to obtain and maintain a valid passport

Job Responsibility

Provide accurate verbal and written translation between Mandarin Chinese and English
Interpret during meetings, interviews, conference calls, presentations, and business discussions
Translate emails, reports, presentations, contracts, and other business documents
Facilitate communication between U.S. and international teams, partners, and vendors
Assist executives with communications, follow-up items, and cross-cultural business interactions
Prepare meeting materials, agendas, notes, and action items
Coordinate calendars, meetings, travel arrangements, and itineraries for executives
Manage domestic and international travel logistics, including flights, accommodations, and schedules
Assist with expense reports, documentation, and business correspondence
Support visiting partners, guests, and international delegations

Fulltime

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Office and Events Administrator

Job Description

Job Responsibility

Requirements

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