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HSO Logo HSO · Office Administration

Office and Asset Manager

North Macedonia, Skopje · Job Posted February 13, 2026
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Job Description

We are currently seeking a proactive and well-organized Office and Asset Manager to join our team at HSO. As an Office and Asset Manager, you will play a key role in ensuring that the office runs smoothly and efficiently, while supporting daily operations and creating a professional and well-structured working environment.

Job Responsibility

  • Manage and oversee all administrative activities and day-to-day office operations
  • Maintain office supplies and equipment inventory and coordinate ongoing maintenance
  • Develop and maintain standard operating procedures for archiving, record tracking, document tagging, and filing systems to ensure effective data and document management
  • Ensure a safe, clean, and well-organized office environment and collaborate with external stakeholders and service providers
  • Coordinate travel arrangements, meetings, and appointments for all employees, including tickets and visas when required, and ensure office and travel policies are followed and kept up to date
  • Act as Data Protection Officer, ensuring personal data of employees, customers, providers, and other individuals is processed in compliance with applicable data protection regulations
  • Process and distribute incoming and outgoing mail, packages, food orders, marketing materials, and deliveries
  • Participate in or lead the annual company inventory process
  • Coordinate and support office events and activities, including meetings, conferences, seminars, team-building events, and procurement of related materials
  • Greet and assist visitors, providing information and general support
  • Foster a positive and productive work environment
  • Maintain confidentiality and handle sensitive information with the highest level of discretion
  • Oversee the full lifecycle of company laptops and peripheral equipment (procurement, setup, deployment, maintenance, upgrades, returns, and disposal)
  • Coordinate with IT support teams to ensure timely onboarding, device imaging, and configuration
  • Maintain accurate hardware inventory using asset management tools
  • Conduct periodic audits of equipment usage and condition
  • Ensure devices comply with HSO’s Information Security and ISO/IEC standards
  • Manage equipment replacements, warranty claims, and vendor communication
  • Provide first-line support for basic hardware issues and escalate complex cases to IT

Requirements

  • University degree or equivalent
  • Proven experience in an Office Manager, Office Operations, or similar role
  • Proficiency in Microsoft Office suite, including Word, Excel, and Outlook
  • Strong organizational and time management skills
  • Excellent verbal and written communication skills
  • Ability to work independently and as part of a team
  • Attention to detail and accuracy
  • Positive and friendly attitude
  • Great people and interpersonal skills

What we offer

  • Competitive salary and performance-based bonus
  • Private healthcare insurance
  • Flexible hybrid work model
  • Modern, centrally located office with a collaborative environment
  • Sports subscription (Sportmaster)
  • 23 days of vacation
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