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Office and Administrative Coordinator

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Beacon Hill

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Location:
United States , San Diego

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

35.00 - 38.00 USD / Hour
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Job Description:

Our client is seeking a dependable and detail-oriented Temporary Office & Administrative Coordinator. This is a temporary role focused primarily on administrative support, with the opportunity to assist with light project or invoice-related work if needed. This position is ideal for someone who thrives in a professional, fast-paced environment and is comfortable stepping into a support role with a defined scope and timeline. Training and knowledge transfer will be provided prior to the leave.

Job Responsibility:

  • Assist with calendar coordination and scheduling
  • Support travel arrangements and meeting logistics
  • Prepare and submit expense reports accurately and on time
  • Manage routine office supply ordering, including monthly Amazon orders
  • Provide general administrative assistance to the team as needed
  • Assist with invoice processing and data entry into the accounting system
  • Help ensure invoices are coded correctly and routed for approval
  • Track invoices and follow up to support timely payment
  • Provide support on basic project-related administrative tasks, as needed
  • Assist with event coordination and timely distribution of invitations and materials
  • Use (and receive training on) Coupa for invoice processing and project-related administration, if assigned
  • Utilize Outlook for email, scheduling, and communication

Requirements:

  • Prior experience in an administrative or office support role preferred
  • Comfortable in a temporary assignment with a defined end date
  • Strong organizational skills and attention to detail
  • Ability to multitask and adapt to changing priorities
  • Willingness to take on additional responsibilities as needed
  • Experience in a professional or corporate environment

Additional Information:

Job Posted:
March 18, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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