Office and Administrative Coordinator Job at Beacon Hill (San Diego)

Home Health Administrative Office Coordinator

Position Overview: The Administrative Office Coordinator for Home Health and Hos...

Location

United States , Jasper

Salary:

15.00 - 18.00 USD / Hour

Aveanna Healthcare

Expiration Date

Until further notice

Requirements

High school diploma or GED
Proficient typing skills
Proficient Microsoft Office skills

Job Responsibility

Greet persons entering the facility to learn the purpose of the visit and escort visitors to their destination
Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member
Distribute mail to appropriate staff member or department, including company communication being mailed to employees
Process invoices according to branch location guidelines
Monitor office supplies and submit orders as needed
Scanning and/or filing of documentation and records
Participates in renewables/credentialing/expiration activities, to include obtaining necessary documents from staff to fulfill credentialing requirements
Ensures order and cleanliness of the office and organizes repairs or other work to maintain a professional image
Oversite of postage machine and other office equipment for use and acceptable working condition
Perform special projects as needed

What we offer

401(k) with match
Health, Dental and Vision Benefits for employees at 30+ hours
Tuition Discounts and Reimbursement
PTO, Sick Time, and Paid Holidays

Business Support and Office Coordinator

We are seeking an organised and dependable Business Support and Office Coordinat...

Location

United Kingdom , Fareham

Salary:

Not provided

Boskalis

Expiration Date

Until further notice

Requirements

Strong organisational and time-management skills
Ability to prioritise tasks and manage a varied workload
High levels of discretion and confidentiality when handling sensitive information
Confident and professional when working closely with senior stakeholders
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Previous experience in an administrative, business support, or office coordination role

Job Responsibility

Provide day-to-day administrative support to the Managing Director and Senior Management Team
Manage office systems and records and ensure information is kept up to date
Act as a first point of contact for internal and external enquiries
Support the coordination of meetings, company events, and general office activities
Diary management and meeting coordination for senior management
Arrange travel and accommodation as required for senior management
Prepare correspondence, letters, and basic reports
Take meeting minutes and follow up on agreed actions
Oversee the day-to-day operation of the office environment
Coordinate facilities and office services, including maintenance, contractors, cleaning, and supplies

What we offer

25 days holiday plus bank holidays
Generous pension package
Flexible benefit options including private health care and Denplan
Investment into CPD

Fulltime

Vendor Management Associate & Office Administrative Coordinator

Our cliient is looking to fill the role of Vendor Management Associate & Office ...

Location

United States , Tampa

Salary:

70000.00 USD / Year ▼

Solomon Page

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration, Risk Management, or a related field
Minimum 2-3 years of experience in office and vendor management, procurement, third party risk, or a related discipline
Strong understanding of third-party risk management frameworks and information security principles
Requires 3-5 days per week on-site in a fast-paced office environment with regular interaction across all levels of staff
Excellent written and verbal communication skills
ability to present complex risk topics to diverse audiences
Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously
Proficient with Microsoft Office (Word, Excel, PowerPoint) and vendor risk management tools

Job Responsibility

Support day-to-day administrative operations and office management functions
Manage office supply inventory and coordinate procurement
Facilitate onboarding of new employees
Coordinate with building management, vendors, and service providers
Prepare and distribute correspondence, memos, reports, and presentation materials
Provide administrative and clerical support to the Chief Accounting Officer
Process and track expense reports
Serve as primary point of contact for internal staff and external parties
Support planning, coordination, and execution of corporate events
Perform additional duties as assigned

What we offer

medical
dental
401(k)
direct deposit
commuter benefits

Fulltime

Medical Billing and Administrative Coordinator

Fairweather is seeking a Medical Billing and Administrative Coordinator to suppo...

Location

United States , Anchorage

Salary:

Not provided

Doyon

Expiration Date

Until further notice

Requirements

Experience with medical billing and coding required
Familiarity with electronic health record systems required
Knowledge of CPT, ICD-10, and healthcare billing processes preferred
Strong organizational and communication skills
Ability to handle confidential information professionally
Proficient with Microsoft Office and general computer systems
Ability to work independently and manage multiple priorities

Job Responsibility

Process and manage medical billing for Anchorage and DAC clinic operations
Review patient encounters and ensure accurate coding and documentation
Work with providers and clinic staff to resolve billing discrepancies
Assist with CPT, ICD-10, and other billing code review and entry
Coordinate with finance regarding invoices, payment tracking, and client billing
Support occupational health and drug/alcohol program billing workflows
Maintain billing records and assist with reporting as needed
Assist with management and maintenance of electronic health record systems
Ensure accurate entry of patient demographics, insurance, and encounter information
Help troubleshoot workflow or documentation issues within the EHR platform

Fulltime

Office Administrative Coordinator

Financial Advisory firm located in Midtown Manhattan is looking to hire a Temp t...

Location

United States , New York

Salary:

65000.00 - 85000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

At least 2+ years of prior experience as an administrative assistant or office coordinator
At least 2+ years of prior experience sitting reception/ front desk as well
Experience working in a fast-paced corporate environment supporting senior executives, professional services preferred
Ability to exercise sound judgment and discretion in dealing with highly confidential/sensitive business matters
Excellent time management skills and attention to detail
Experience with booking travel
Strong computer aptitude with knowledge of Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn new technology as needed
Ability to multi-task while maintaining excellent oral and written communication skills
Dependable and detail oriented with excellent organizational and interpersonal skills
Able to contribute positively as part of a team, helping out with tasks as required

Job Responsibility

Provide administrative support to several employees at the New York office, including but not limited to travel arrangements, phone coverage, meeting coordination and calendar management and maintenance
Greet and welcome visitors and clients, providing a positive first impression of the firm
notify the appropriate person of any visitor arrivals and/or escort them to specific destinations if required
Ensure the office is maintained to appropriate standards on a day-to-day basis
Field internal and external general office inquiries and manage all incoming calls, directing them to the appropriate person
Manage the booking of meeting rooms and ensure they are prepared and set up accordingly (including the ordering and setup of any catering) for meetings in advance of start time
post-meeting, ensure the meeting room is cleaned and ready for next meeting
Work with office services team to coordinate all facilities related work including office maintenance, improvements and problem resolutions
Provide technical support for office equipment and systems
escalate local problems to appropriate support teams

Fulltime

Administrative Office Coordinator

BVK is seeking a reliable, organized, and personable Administrative Office Coord...

Location

United States , Milwaukee

Salary:

Not provided

bvk

Expiration Date

Until further notice

Requirements

2+ years of experience in an office coordination, receptionist, or similar administrative role
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with the ability to quickly learn new tools and systems
Strong written and verbal communication skills, with the ability to interact professionally with clients, vendors, and team members
Professional demeanor with a polished presence appropriate for a client-facing environment
Reliable, punctual, and comfortable working on-site five days per week

Job Responsibility

Manage phone coverage and provide front desk support as needed, including assisting visitors and handling general inquiries
Prepare correspondence, reports, and presentations using Microsoft Office (Word, Excel, PowerPoint, Outlook)
Coordinate mail distribution and perform clerical and administrative tasks with accuracy and discretion
Provide day-to-day administrative support to senior leaders while supporting broader team needs, including calendar coordination, meeting preparation, and logistical support
Support Human Resources and administrative functions with document organization, light data entry, and internal communications
Serve as the first point of contact for visitors, clients, and deliveries, delivering a welcoming and professional experience while maintaining a polished reception area
Oversee conference room scheduling and prepare meeting spaces for clients and internal meetings
Coordinate with building management, vendors, and service providers for facilities-related needs
Support kitchen operations, including organization, supply, and snack restocking, and overall upkeep
Manage daily office opening and closing routines

Fulltime

Operations and Administrative Coordinator

We are looking for an Operations & Administrative Coordinator to keep our Paris ...

Location

France , Paris

Salary:

Not provided

Eligo Bioscience

Expiration Date

Until further notice

Requirements

1 to 3 years of experience in an administrative, operations, or office management role
Experience in a startup, biotech, or fast-paced environment is a strong plus
Exposure to accounting tools (Yooz, Spendesk, or similar) is appreciated but not required
Familiarity with collaborative tools such as Notion, Google Workspace, and Slack
Basic knowledge of French workplace H&S obligations is a plus, but not a prerequisite: training will be provided
Strong attention to detail and follow-through
Highly organized to effectively manage diverse tasks across the week or concurrently
Discreet and trustworthy
Service-oriented: you anticipate needs and act before being asked
Clear communicator in both French and English, written and spoken

Job Responsibility

Facility & Office Management: Daily office walkthrough: cleanliness, temperature, shared spaces, meeting room setup
Badge and access management for employees, visitors, and subletters
Reception and distribution of deliveries, including temperature-sensitive lab packages
Coordination with cleaning staff, building management, and repair vendors
Maintenance follow-up: log requests, contact vendors, track completion
Liaison with subletters on building and office matters
Represent Eligo in renter meetings
Administration & Daily Operations: Manage the admin@ inbox and handle incoming mail and official correspondence
Own and maintain the office manual and process pages in Notion
Update internal records: team lists, seating chart, external contacts database

What we offer

8€ Tickets Restaurant for each working day (50% covered by Eligo)
Health insurance / mutuelle: 100% of top-tier insurance (Alan) for Eligonauts and their kids covered by Eligo
Transportation: 100% of Navigo transportation card costs reimbursed, or 400€/year offered for alternative transport support
Integration assistance: French or English classes covered 100%
Health & Wellness: subscription to top-tier sports and wellness platform

Fulltime

Hr and office coordinator

Crowley Webb is looking for a full-time human resources and office coordinator t...

Location

United States , Buffalo

Salary:

40950.00 - 55000.00 USD / Year

Crowley Webb

Expiration Date

Until further notice

Requirements

Bachelor’s degree in human resources or business administration, or comparable work experience in a relevant field
At least two years of direct experience in human resources required
Proven success handling confidential and sensitive information
Knowledge of (or willingness to learn about) data protection (e.g., ISO 27001, GDPR) and maintaining confidentiality
Strong computer skills, including expertise in Microsoft Suite and Google Drive
Detail-oriented and comfortable working in a collaborative environment
Ability to prioritize workload and effectively manage timelines and deadlines
Be primarily physically present in the office during core business hours
Lift and move office supplies, packages, and event materials weighing up to 25 lb.
Conduct frequent movement throughout the office

Job Responsibility

Coordinate logistics for new hires (onboarding) and assist with processing exit paperwork (offboarding)
Schedule interviews, post job openings to boards, and correspond with candidates to ensure a positive candidate experience
Act as a liaison for basic employee inquiries and assist with data entry, report requests, and invoice reconciliation
Lead the execution of all agency-wide training for both new hires and internal teams
Contribute to keeping the employee handbook up to date by flagging outdated sections and formatting new policy drafts
Maintain digital and physical employee files, ensuring all documents (I-9s, contracts, performance reviews, updated policy acknowledgments, etc.) are up to date and compliant
Draft internal communications to help explain policy changes to the team in a clear, friendly way
Greet clients/visitors and manage incoming mail, packages, and deliveries
Monitor and restock office and kitchen supplies and coordinate recurring vendor deliveries
Assist in planning agency-wide events, outings, and employee milestone celebrations, as requested

What we offer

Competitive salary
Comprehensive benefits package (health, dental, vision, 401k, etc.)
Supportive and collaborative team environment
Ongoing training and professional development opportunities

Fulltime

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Office and Administrative Coordinator

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