Office and Administrative Coordinator

• Oversee all facility operations to ensure a safe, functional, and well-maintained office environment
• Manage relationships with key vendors (building management, security, maintenance) and coordinate office logistics (supplies, furniture)
• Act as the primary point of contact for facilities-related requests and lead the office Health, Safety, and Environment (HSE) team
• Plan and manage facilities-related events (e.g., safety drills, moves, refurbishments)
• Provide comprehensive administrative support, including calendar management, travel coordination, meeting logistics, and report preparation
• Manage the reception area and act as the first point of contact for visitors, calls, and mail, ensuring a professional experience
• Coordinate employee onboarding/offboarding processes (access, records) and organize internal events to support company culture
• Actively support the office relocation project by tracking schedules, budgets, and documentation
• Coordinate project logistics with internal departments (IT, HR, etc.) and external vendors
• Proactively identify and communicate potential risks or delays to the Project Manager

• 3–5 years of experience in Office/Facilities, Project Coordination, and/or Admin Support
• Proficiency in Microsoft Office Suite (Teams, SharePoint)
• Excellent communication (written and verbal) and interpersonal skills
• Strong organizational and multitasking skills
• ability to work effectively under pressure
• Bachelor or associate degree in Business Administration, Facility/Office Administration, Project Management, or a related field

Global opportunities for professional growth and development