Office Administrator Job at Executive Talent (Dublin 24)

New

Office Administrator

We are looking for an Office Admin & Operations Coordinator to join our Kuala Lu...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

HBA / Hirsch Bedner Associates

Expiration Date

Until further notice

Requirements

Right to work in Malaysia
Bachelor's degree in Business Administration, Management, or a related field
Highly organised and detail-oriented
Proactive and able to work independently with minimal supervision
Strong follow-up and coordination skills
Comfortable handling multiple responsibilities simultaneously
Professional, reliable, and discreet with confidential information
Clear communicator across different teams and stakeholders
Flexible and adaptable within a growing studio environment
Prior experience in an administrative, operations, or office management role

Job Responsibility

General office administration and day-to-day operational support
Assist with scheduling, documentation, and internal coordination
Support document control, organisation of files, templates, and project/admin documentation
Help ensure smooth office operations and follow up on pending tasks
Assist management with ad-hoc operational and administrative matters as needed
Assist with onboarding and coordination of new hires
Support HR-related coordination and documentation
Assist with employment contracts, administrative paperwork, and filing
Assist with billing, invoices, reimbursements, and administrative tracking
Support office setup and operations, including furniture, equipment, printers, and supplies

Fulltime

Office Administrator

We are seeking a highly experienced and detail-oriented Office Administrator to ...

Location

United States , Washington, DC

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

7+ years of experience supporting C-Suite or executive-level leadership
Demonstrated experience in event planning and coordination
Strong written and verbal communication skills
Hands-on experience with invoicing, accounts payable (A/P), and vendor management
Ability to manage competing priorities in a fast-paced environment

Job Responsibility

Provide high-level administrative support to C-Suite executives, including calendar management, meeting coordination, and travel arrangements
Plan, coordinate, and execute internal and external events, meetings, and executive functions
Serve as a primary point of contact for internal and external communications
Manage invoicing processes, including accounts payable coordination and vendor billing support
Oversee vendor relationships, including onboarding, communication, and ongoing management
Maintain organized office systems, records, and documentation to ensure operational efficiency
Support general office operations and assist with special projects as needed

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
Company 401(k) plan
Free online training

Fulltime

Office Administrator

Office Administrator! Temporary Position - Arborfield, Wokingham

Location

United Kingdom , Wokingham

Salary:

15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational skills and attention to detail
Excellent communication abilities, both written and verbal
A positive attitude and enthusiasm for teamwork
Proficiency in MS Office Suite
Previous administrative experience

Job Responsibility

Managing daily office tasks
Signing in contractors
Letting in visitors
Supporting team members with administrative needs
Coordinating meetings and maintaining schedules
Handling incoming/outgoing post and parcels
Answering the phones, handling incoming enquiries and taking messages
Keeping our office organised

Fulltime

New

Office Administrator

We are looking for an experienced Office Administrator to oversee daily business...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in a related field
At least 5 years of administrative and supervisory experience, ideally within a legal or other services setting
Strong verbal and written communication skills, with the ability to work effectively across all levels of the organization
Proficiency with Microsoft Office applications and confidence using business technology tools
Demonstrated analytical thinking and sound problem-solving capability
Ability to manage competing priorities, stay organized under pressure, and meet changing business demands
High level of initiative, attention to detail, and commitment to collaborative teamwork
Flexibility to work regular scheduled hours and additional time when needed

Job Responsibility

Lead hiring coordination for staff in partnership with Human Resources, supporting candidate selection and onboarding activities
Organize training, orientation, and ongoing development initiatives for staff, while also assisting with attorney onboarding and office integration
Oversee the performance review cycle for office employees and help address employee relations matters, including recognition, coaching, disciplinary actions, and separations in collaboration with Human Resources
Manage administrative budgeting by supporting annual operating and capital planning, monitoring expenses, and reviewing spending against budget expectations
Support financial operations through billing coordination, collections tracking, accounts receivable reporting, cash receipt monitoring, and review of related office financial data
Administer vendor payments and check processing, assist with banking and trust-related matters, and partner with Procurement on service and supply agreements
Supervise office services such as reception, mail handling, document distribution, supply management, scanning, and conference call coordination to ensure smooth daily operations
Coordinate workspace maintenance, office moves, repairs, landlord communications, asset tracking, and safety and security practices for the physical office environment
Interpret and apply local office procedures, oversee records and information management processes, and evaluate operational needs to improve resource allocation and administrative effectiveness

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Office Administrator

The Office Administrator supports the day-to-day operations of the Green Dot Lab...

Location

United States , Boulder

Salary:

22.00 - 24.00 USD / Hour

Green Dot Labs

Expiration Date

Until further notice

Requirements

High school diploma or GED required
additional administrative or office support experience preferred
1–3 years of experience in office administration, reception, hospitality, or administrative support preferred
Strong organizational skills and attention to detail
Professional, friendly, and service-oriented demeanor
Strong written and verbal communication skills
Ability to manage multiple tasks and shift priorities as needed
Proficiency in Microsoft Office or similar business tools
Ability to work independently and take initiative in a fast-paced environment
Reliable transportation required

Job Responsibility

Centrally manage travel plans, calendars, logistics, booking, changes, itineraries, and travel support across air travel, accommodations, in-market transportation, seeking opportunities to accumulate rewards, provide additional user benefits and streamline expenses for up to a dozen team members
Support corporate housing needs like cleaner, schedule, and supplies
Support leaders with assigned administrative tasks, including expense reports, document preparation, and general coordination needs
Assist with scheduling support, meeting preparation, and follow-up on administrative action items
Support administrative and logistical needs tied to office operations and special projects
Manage the main office phone line, general email inbox, and Microsoft Teams office chat, ensuring timely responses, appropriate routing of messages, and clear communication of general office updates
Maintain a clean, organized, and welcoming office environment across meeting rooms, kitchen, café, and common areas
Coordinate office supplies, groceries, snacks, refreshments, and shared-use items, and help ensure spaces remain stocked and presentable between scheduled cleanings
Support internal office culture and employee experience efforts, including lunches, celebrations, and team gatherings
Coordinate with vendors, building contacts, service providers, and facilities staff on routine office needs, including routing facilities-related issues to the appropriate internal or external contact

Fulltime

Office Administrator

We are looking for a dependable Office Administrator to provide on-site support ...

Location

United States , Irving

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office administration, front desk support, reception, or a similar administrative role
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
High level of accuracy and attention to detail when handling documents, schedules, and office records
Clear verbal and written communication skills with a detail-oriented approach to internal and external interactions
Ability to work independently, stay dependable, and follow through on assigned responsibilities with minimal supervision
Experience supporting calendars, document control, and general office coordination tasks
Comfort with conference room preparation, receptionist duties, and answering inbound calls as needed

Job Responsibility

Oversee front desk and general office activity to ensure the workplace remains orderly, well-organized, and ready for daily business needs
Arrange meeting spaces for interviews, team gatherings, and internal discussions, including room preparation and reset after use
Manage administrative records by organizing files, scanning documents, and maintaining accurate office documentation
Support internal scheduling needs by coordinating calendars and helping staff stay aligned on appointments and meetings
Prepare laptops and workstation setups for incoming employees or visitors and confirm equipment is ready for use
Assist with distribution and basic readiness checks of office equipment to support smooth day-to-day operations
Provide administrative assistance for finance-related activities by organizing materials, tracking documentation, and maintaining clear records
Partner with cross-functional team members to help complete operational and administrative tasks within expected timelines

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Office Administrator

Location

United Kingdom , London

Salary:

30000.00 GBP / Year

C&M Travel Recruitment

Expiration Date

Until further notice

Requirements

Strong administrative background, ideally in the travel or airline industry, excellent communication skills
Excellent computer skills, particularly in Excel and Word, and good English language proficiency in speaking and writing
Ideally some basic HR experience
Self-motivated with the ability to work unsupervised
Prioritise workflow while meeting deadlines
You'll be flexible and a good team player

Job Responsibility

Responsible for developing and implementing office policies and procedures
You'll be the go-to person for all things admin-related
Coordinate with IT department on all office equipment and updating the inventory list
Collaborate with team members to streamline office processes and improve efficiency
Manage the employee full life cycle including pre-employment checks (right to work, DBS, references), onboarding to exit interviews, employee relations
Maintain employee records according to policy and legal requirements as well as processing staff absence and holiday requests
Assisting with disciplinary and grievance hearings as required
Supporting with the recruitment process and liaising with recruitment agencies
Maintain accurate GDPR compliant records for all staff using inhouse databases

What we offer

21 days holidays rising to 25 with service
Life assurance
Pension
Birthday vouchers
Life insurance

Fulltime

Office Administrator

Capital Vacations is searching for an Office Administrator with the necessary ta...

Location

United States , Myrtle Beach

Salary:

Not provided

Capital Vacations

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
some post-secondary education or training is preferred
Proven experience as an office administrator, office assistant, or relevant role
Familiarity with office management procedures and basic accounting principles
Excellent knowledge of MS office and office management software
Time management skills, including a sense of urgency/meeting deadlines
Positive and professional demeanor
Outstanding communication and interpersonal abilities
Ability to work independently
Prolonged periods of sitting at a desk and working on a computer

Job Responsibility

Coordinate office activities and operations to secure efficiency and compliance with company policies
Answers and transfers call, screening when necessary
Welcomes and directs visitors and clients
Sorts and delivers incoming mail by department and/or employees to ensure timely distribution
Processes outgoing mail
Maintains records of receipt, mailing dates, and other required information
Maintains filling systems as assigned
Coordinates agendas/travel arrangements/appointments etc. for management as needed
Processes and or assists with the submission of monthly expense reporting
Manage phone calls and correspondence (e-mail, letters, packages, etc.)

What we offer

Company-paid life insurance and long-term disability
Medical with an employer contribution
Dental
Vision
Voluntary Life
Disability
Aflac insurance
401(k) retirement plan
Paid time off
Paid holidays

Fulltime

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