Office Administrator

• Answering the phone, taking messages, routing calls to the right people
• Opening mail, dating, and distributing to the intended persons
• Preparing delivery notes for the various couriers
• Carrying out the various 'mailings', i.e. the addressing of envelopes, cheques, and the mailing of them (Invitations: Golf, Christmas party, etc...)
• Ordering office supplies and other supplies when necessary and negotiating the best prices
• Making flight reservations, car rentals, hotels, etc.
• Opening accounts with suppliers or subcontractors
• Conference Room & Meeting Management
• Assisting the administration/production department
• Filing papers and electronic files – up-to-date filing
• Scheduling appointments in directors' calendars
• Collecting photos and creating posts for LinkedIn, Instagram and Facebook
• Assisting with recruiting mandates
• Organize various office events, holiday lunches, birthday wishes and gifts, etc…
• Assisting Directors with miscellaneous tasks as requested

• Bilingualism spoken and written in English and French (spoken and written)
• Have at least 2-3 years of experience in a similar position
• Strong MS Office (Word, Excel, Powerpoint)
• Experience in construction an asset but not required
• Have an analytical capacity and an ease to solve problems
• Ability to work under pressure
• Teamwork
• Someone who is collaborative, results oriented, and good at multitasking

Experience in construction

• 3 weeks vacation
• Group insurance after probation - Benefits - 50%/50% (medical, dental, life insurance, etc.)
• RRSP plan after one year