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Office Administrator

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Office Angels

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Location:
United Kingdom , London

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

27000.00 - 30000.00 GBP / Year
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Job Description:

Our client is seeking an enthusiastic Office Administrator to join their team! If you thrive in a fast-paced setting and enjoy supporting diverse departments, this role is perfect for you!

Job Responsibility:

  • Provide lunch time cover for the reception desk area
  • Keep the compliance schedule updated to flag upcoming inspections and testing
  • Maintain all online systems (PRISM, Asbestos Management, etc.) to ensure accuracy
  • Take and distribute minutes for Monthly Property Meetings, HRB Meetings, Debtor Meetings, and any other meetings as required
  • Scan and file client correspondence within designated e-folders
  • Answer incoming telephone calls, addressing inquiries and forwarding calls as needed
  • Monitor the general info email account and action emails promptly
  • Manage utilities and council tax transfers to and from tenants, including obtaining meter readings and coordinating with the Accounts Department for payments
  • Organise and maintain office supplies and stationery stock
  • Issue and monitor security passes for tenants and contractors
  • Handle incoming and outgoing post, including couriers
  • Liaise with tenants regarding day-to-day issues
  • Arrange contractor visits and follow up on outstanding reports, quotes, and invoices
  • Keep the procedures manual updated and accessible
  • Set up and maintain the Meeting Room to ensure it meets the required standards
  • Support the Head of Service Delivery with weekly building safety checks
  • Raise purchase orders in SAGE and provide administrative support to the Accounts Department
  • Process invoices for payment on the Paperless system in collaboration with the Accounts Department
  • Draft APT agreements for new tenancies or renewals, ensuring all specific details are accurately included
  • Handle deposit protection certificates with TDS and process deposit protection payments
  • Maintain an up-to-date contact list and right to rent documents
  • Obtain and keep a register of contractor insurance documents
  • Perform general administrative duties, such as typing letters/reports and shredding old documents

Requirements:

  • Proactive and organised
  • ability to thrive in a fast-paced setting
  • enjoys supporting diverse departments
  • adaptable
  • detail-oriented
  • ready to take on various tasks

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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