Office Administrator

• Manage accounts payable and receivable, including processing invoices and performing bank deposit runs
• Coordinate biweekly payroll processes, ensuring compliance with tax regulations and managing deductions such as 401K contributions and child support
• Handle monthly customer billing and ensure timely distribution of invoices
• Oversee timesheet administration and review submissions every Monday
• Facilitate electronic filing of documents, including proposals, tax records, equipment lists, fleet information, and insurance policies
• Administer new project setup, including creating folders, updating job lists, and managing pay requisitions
• Organize supply orders and maintain inventory for office needs
• Manage insurance renewals for corporate and vehicle policies, as well as certificates of insurance for customers
• Arrange travel accommodations for crew members as required
• Support new employee administration processes, including onboarding and documentation

• Minimum of 3 years of experience in office administration or a similar role
• Proficiency in QuickBooks, Excel, and Outlook
• Strong skills in bookkeeping, including accounts payable and receivable
• Familiarity with payroll processes and benefits administration
• Ability to manage electronic filing systems and organize documents efficiently
• Excellent attention to detail and organizational skills
• Effective communication skills for interacting with team members and external stakeholders

Knowledge of insurance policies and travel arrangements is a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan
• free online training