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Office Administrator

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HR Smith Group

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Location:
United Kingdom , Hereford

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

Temporary Office Administrator to join our dynamic team to assist in all administrative and payroll functions within the busy HR Department.

Job Responsibility:

  • Maintain Holiday and sickness records for all employees
  • Process holiday/cancellation slips in a timely manner
  • Update Sickness & Absence spreadsheet for monthly reporting and flag issues / anomalies to senior HR staff
  • Liaise with internal managers to obtain back to work forms and timesheets to adhere to deadlines
  • Process Paxton daily absence report and investigate anomalies
  • Prepare and issue contracts and offer letters for prospective employees
  • Carry out pre-employment checks, collating and distributing pre-induction checklists and packs, fob access requisition form and requesting and chasing references
  • Post offer point of contact for all candidates, answering queries over the phone and email
  • Administration of new starters including inductions across sites
  • Update Employee Personnel files and master database as required
  • Process leaver checklist (including return of assets and resignation acknowledgement) and administrate exit interview process
  • Accurately maintain manual and electronic personnel files in a confidential manner
  • Answer general HR enquiries from external and internal sources via phone and email
  • Supporting the HR team with ad hoc administration projects and reports
  • Distribution and collection of internal documentation
  • Update Logbook as and when required recording all HR correspondence in department for processing. Collate and file paperwork as required
  • Process fixed penalty notice charges for employees/senior management
  • Provide information and analysis for ONS surveys
  • General administration duties such as filing of timesheets, tax code notifications, sickness absence attachment information
  • Reception cover during holidays and busy periods

Requirements:

  • Be computer literate including Excel
  • Demonstrate attention to detail and accuracy
  • Have a high level of discretion and excellent organisational skills
  • Be approachable with willingness to help
What we offer:
  • Free onsite parking
  • Free refreshments (tea and coffee)
  • Casual dress
  • Company social events
  • Opportunity for company bonuses
  • Cost of living reviews carried out annually by the Directors
  • 20 days holiday plus bank holidays and your birthday off (to be taken any time in the year)
  • Long service holiday accrual scheme where you gain 1 extra holiday day per year from 5-10 years’ service up to a maximum of 26 days
  • Life Insurance Scheme – 3x annual salary

Additional Information:

Job Posted:
January 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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