Office Administrator Job at Gagosian (New York)

Job Responsibility

Answering phones, receiving packages and deliveries, distributing mail
Sending packages/mail, scheduling messengers, and creating FedEx labels
Serving as the first point of contact for all location-based operations requests
checking in vendors, liaising with facilities and operations teams and fielding general staff inquiries
Maintaining a clean and well-stocked kitchen and office areas
Maintaining monthly purchasing and inventory tracking of kitchen and office supplies
responsible for ordering and restocking, maintaining receipts, and updating the supply budget
Providing administrative support to department heads, including expense tracking and travel booking
Setting up desks for new hires and clearing desks for departing employees
maintaining building or access codes for active employees
Planning and coordinating employee engagement events with the HR team

Minimum of 2 years of recent work experience as a receptionist, office coordinator, or similar administrative role
Professional phone and email etiquette
confident and courteous communication style
Friendly and positive demeanor with a customer service–oriented approach
Strong organizational and multitasking skills
ability to prioritize tasks in a fast-paced environment
Proficiency in Google Suite, Microsoft Office Suite (Outlook, Word, Excel) and general familiarity with office equipment
Detail-oriented with a proactive mindset and willingness to take initiative

Comprehensive benefits suite through Cigna, including a fully subsidized employee only level HSA plan
MetLife pet insurance
A 401(k) retirement savings plan with a company match
Employee discount on Gagosian products and publications
Pre-tax flexible spending, dependent care, and commuter benefits