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Office Administrator

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Il Mulino New York

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

18.00 - 22.00 USD / Hour
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Job Description:

Il Mulino New York, a leader in fine dining and unparalleled customer service, is seeking outstanding candidates with a commitment to excellence to join our growing team. We are seeking candidates able to work at Il Mulino Prime in SoHo.

Job Responsibility:

  • Open the restaurant
  • Answer the telephone
  • Reservations
  • Order and maintain office supplies
  • Onboarding process
  • Delivery Log
  • Gift Card Log
  • Review mail, scan and send to appropriate department when needed
  • Order and maintain office supplies
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Organize office operations and procedures
  • Coordinate with accounting to ensure all invoices and accounts are being updated
  • Ensure accurate and timely accounting and payroll processing
  • Assist in the on-boarding process for new hires
  • Address employees queries with management
  • Plan in-house or off-site activities
  • Invoice Processing
  • Understanding and adhering to cash handling procedures
  • Payroll preparation
  • Assisting with communication to our vendors
  • Keeping personnel files in compliance with company policies
  • Answering phones, emails, and faxes as needed
  • Attend manager meetings
  • Provide general support to managers
  • Managing Tripleseat
  • Coordinating BEO/Contracts, deposits and event details
  • Scan the DSR and save into the share drive
  • Enter daily Comps / Voids into Comp/Void Log in share drive
  • Enter House Account charges into the House Account Log in share drive
  • Cash Handling – Deposit Logs, Petty Cash Logs, Send required documentation to accounting department
  • Daily Payroll - input hours and gratuity
  • Invoice Processing – Enter invoices in Compeat and save in share drive
  • Scan and save in share drive any manual checks cut
  • email copy to accounting department
  • Coordinate R&M appointments
  • Reservations
  • Meet with restaurant managers
  • Review restaurant voicemail
  • Identify customer reviews among virtual platforms and pass along to managers so they can address accordingly
  • Scan and save in share drive Week Ending DSR
  • Cash Handling -send to accounting department deposit log and cash receipts back up
  • Payroll – send payroll to payroll department
  • includes payroll spreadsheet, Pixel timecard, timecard adjustment forms, employee tip sheet, employee meal opt out forms, PTO forms and termination forms
  • Reconcile EOM Cash on hands
  • Ensure all invoices for the month are entered in Compeat and saved in share drive. Review vendor aging in Compeat to identify any missing invoices
  • Scan and save in share drive EOM DSR
  • Scan and save in share drive EOM abstracts (consumption reports)

Requirements:

  • 2 years
  • Strong Organizational Skills
  • Attention to Detail
  • Effective Communication Skills
  • Ability to Multitask
  • Customer Service Orientation
  • Problem Solving Skills
  • Time Management Skills
  • Team Collaboration

Additional Information:

Job Posted:
March 21, 2026

Expiration:
April 10, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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