Office Administrator Job at Robert Half (West Palm Beach)

Office Administrator

Robert Half

Location:
United States , West Palm Beach

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Robert Half Finance & Accounting is working with a well-established architecture/construction firm seeking an Office Administrator to join their team. This position plays a vital role in ensuring smooth daily office operations, managing invoicing processes, and supporting the project team in a fast-paced environment. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a solid background using QuickBooks.

Job Responsibility:

Organize and oversee daily administrative tasks, including scheduling, correspondence, and office support
Process light accounts payable and receivable, create invoices, and manage payment transactions using QuickBooks
Monitor billing cycles, follow up on outstanding payments, and ensure consistent and accurate financial documentation
Coordinate vendor relationships by tracking contracts, ordering supplies, and supervising deliveries
Provide assistance to the team with document organization, filing systems, and workflow management
Facilitate onsite/offsite meetings and help organize office events and visitors
Respond efficiently to requests from the field team, ensuring tasks are completed with precision and timeliness
Identify opportunities to enhance office processes and implement innovative solutions to improve efficiency

Requirements:

Minimum of 3 years’ experience in an administrative role, preferably in architecture, engineering, or design industries
Proficiency in QuickBooks for invoicing or payment posting
Ability to handle multiple priorities independently while demonstrating strong initiative and problem-solving skills
Excellent organizational capabilities along with strong written and verbal communication skills
Competence in Microsoft Office Suite
Experience in vendor management and managing relationships
Strong focus on communications skills and taking initiative

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
January 07, 2026

Work Type:

On-site work

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