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Randstad Logo Randstad · Office Administration

Office Administrator

Canada, Burlington 25.00 - 28.00 CAD / Hour · Job Posted July 08, 2026
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Job Description

We are seeking an organized, independent, and proactive Office Administrator to join a closely-knit, family-owned company. This is a 12 month contract to support a maternity leave. This business specializes in residential and commercial projects across multiple active sites. As the sole administrator in the office, you will handle the day-to-day operational and financial administrative tasks that keep the business running smoothly. The pace of the office is moderate, with some days being busier than others. To ensure your success, a full one-month comprehensive training period will be provided alongside the current administrator before her departure.

Job Responsibility

  • General Office Administration: Perform typical office administration duties including maintaining digital and physical filing systems, managing office supplies, sorting mail, and ensuring the office remains organized
  • Financial & Invoice Management: Accurately enter vendor and project invoices into QuickBooks
  • Quotations: Type out and format formal project quotes based on data provided by the project teams
  • Payroll Support: Facilitate weekly payroll data entry and support data entry and approvals for monthly union payroll and dues
  • Correspondence: Manage the central inbox, respond to client inquiries, and handle daily email correspondence.

Requirements

  • Strong working knowledge and experience with QuickBooks or other accounting software is an asset
  • Excellent, fluent English communication skills (written and verbal) are essential for this role
  • Proven ability to work autonomously and manage your own time effectively
  • High accuracy in data entry, particularly regarding numbers, invoices, and payroll data.

Nice to have

Strong working knowledge and experience with QuickBooks or other accounting software is an asset

What we offer

  • 12 month contract
  • Monday to Friday 8:00am - 4:30pm with possibility of overtime
  • $25 - $28 per hour based on experience
  • Work for a well known company
  • Comprehensive training provide
  • Close knit and friendly team
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