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Robert Half Logo Robert Half · Office Administration

Office Administrator

United States, Addison · Job Posted May 26, 2026
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Job Description

We are looking for a dependable Office Administrator to provide on-site support for daily office activities. This contract position is a 3-month assignment focused on keeping front office operations organized, responsive, and efficient in a busy office setting. The ideal candidate is comfortable balancing front desk support, administrative coordination, and light operational and finance-related tasks while working independently with strong attention to detail.

Job Responsibility

  • Oversee front desk and general office activity to ensure the workplace remains orderly, well-organized, and ready for daily business needs
  • Arrange meeting spaces for interviews, team gatherings, and internal discussions, including room preparation and reset after use
  • Manage administrative records by organizing files, scanning documents, and maintaining accurate office documentation
  • Support internal scheduling needs by coordinating calendars and helping staff stay aligned on appointments and meetings
  • Prepare laptops and workstation setups for incoming employees or visitors and confirm equipment is ready for use
  • Assist with distribution and basic readiness checks of office equipment to support smooth day-to-day operations
  • Provide administrative assistance for finance-related activities by organizing materials, tracking documentation, and maintaining clear records
  • Partner with cross-functional team members to help complete operational and administrative tasks within expected timelines

Requirements

  • Previous experience in office administration, front desk support, reception, or a similar administrative role
  • Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
  • High level of accuracy and attention to detail when handling documents, schedules, and office records
  • Clear verbal and written communication skills with a detail-oriented approach to internal and external interactions
  • Ability to work independently, stay dependable, and follow through on assigned responsibilities with minimal supervision
  • Experience supporting calendars, document control, and general office coordination tasks
  • Comfort with conference room preparation, receptionist duties, and answering inbound calls as needed

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
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