Office Administrator Job at Robert Half (Addison)

Job Description

We are looking for a dependable Office Administrator to provide on-site support for daily office activities. This contract position is a 3-month assignment focused on keeping front office operations organized, responsive, and efficient in a busy office setting. The ideal candidate is comfortable balancing front desk support, administrative coordination, and light operational and finance-related tasks while working independently with strong attention to detail.

Job Responsibility

Oversee front desk and general office activity to ensure the workplace remains orderly, well-organized, and ready for daily business needs
Arrange meeting spaces for interviews, team gatherings, and internal discussions, including room preparation and reset after use
Manage administrative records by organizing files, scanning documents, and maintaining accurate office documentation
Support internal scheduling needs by coordinating calendars and helping staff stay aligned on appointments and meetings
Prepare laptops and workstation setups for incoming employees or visitors and confirm equipment is ready for use
Assist with distribution and basic readiness checks of office equipment to support smooth day-to-day operations
Provide administrative assistance for finance-related activities by organizing materials, tracking documentation, and maintaining clear records
Partner with cross-functional team members to help complete operational and administrative tasks within expected timelines

Requirements

Previous experience in office administration, front desk support, reception, or a similar administrative role
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
High level of accuracy and attention to detail when handling documents, schedules, and office records
Clear verbal and written communication skills with a detail-oriented approach to internal and external interactions
Ability to work independently, stay dependable, and follow through on assigned responsibilities with minimal supervision
Experience supporting calendars, document control, and general office coordination tasks
Comfort with conference room preparation, receptionist duties, and answering inbound calls as needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

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