Office Administrator Job at Berkshire Hathaway Specialty Insurance (New York)

Office Administrator

Berkshire Hathaway Specialty Insurance

Location:
United States , New York

Category:
Office Administration

Contract Type:
Employment contract

Salary:

55000.00 - 65000.00 USD / Year

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Job Description:

Berkshire Hathaway Specialty Insurance is seeking an experienced Office Administrator to handle Administrative Assistant functions & Receptionist duties for their New York office location. The Office Administrator will answer phones, assist with onsite visitors and guests as well as coordinate internal and external meetings. This position will also be responsible for providing administrative support to senior team members and managing general operational duties for the branch.

Job Responsibility:

Provide phone coverage & triages calls as necessary
Coordinate and assist with internal & external meetings
Manage catering vendors and set up for lunches and meetings
Greet and assist onsite visitors and guests
Manage, sort and distribute incoming and outgoing mail including USPS, Fed Ex and UPS
Provide administrative support for three senior executives
Coordinate travel arrangements including organizing accommodations, air/ground transportation, meetings expenses, and logistics
Travel and Expense Reporting
Calendar Management
Provide administrative support to others in the New York office as needed
Answer questions and provide support for Concur, our travel and expense system
Manage all incoming and outgoing faxes
Assist with creating of meeting agendas and schedules as needed
Special projects, as required with the marketing team and home office executive support team in Boston
Ensure paper is well stocked in all copy/printers
Manage the schedule and maintenance for the office conference rooms and shared office space
Order office supplies and provide onsite management of office equipment (telephone, printers, workstations, etc.)
Manage equipment and space needs for all New York new hires
Handle the programming and distribution of office key cards
Monitor inventory and order kitchen, office, mailing and cleaning supplies as needed
Coordinate day to day facilities and office maintenance tasks, including communication with vendors
Special projects as required

Requirements:

3 – 5 years administrative assistant experience
Experience with travel and expense applications
Advanced interpersonal skills
Superior verbal communication skills
Proficiency in Microsoft Office products
Self-motivated and able to work independently while meeting assigned deadlines
Excellent administrative and organizational skills
Ability to lift packages up to 15lbs

What we offer:

Comprehensive Health, Dental and Vision benefits
Disability Insurance (both short-term and long-term)
Life Insurance (for you and your family)
Accidental Death & Dismemberment Insurance (for you and your family)
Flexible Spending Accounts
Health Reimbursement Account
Employee Assistance Program
Retirement Savings 401(k) Plan with Company Match
Generous holiday and Paid Time Off
Tuition Reimbursement
Paid Parental Leave
annual bonus eligibility

Additional Information:

Job Posted:
April 23, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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