Office Administrator Job at Tecolote Research (El Segundo)

Office Administrator

Tecolote Research

Location:
United States , El Segundo

Category:
Office Administration

Contract Type:
Not provided

Salary:

50000.00 - 65000.00 USD / Year

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Job Description:

The Tecolote Los Angeles Operations is seeking an experienced, highly motivated, hands-on office Administrator to coordinate local projects in a variety of areas including travel administration, purchasing, office social events (on-site and off-site), and provide varying levels of administrative support to management and staff -- all while protecting sensitive, personal and confidential data and materials.

Job Responsibility:

General administrative and office support
Regular verbal and written communications with LA Operations staff, management, Military and Government personnel
Back-up support to Front Desk Reception including staffing the reception area, as needed
Coordinating team meetings, office events, and holiday parties
Managing inventory/supplies
Organizing common areas including kitchen, break room, conference rooms, and reception area
Other duties will be assigned as directed by business needs

Requirements:

A minimum of four years of relevant business office administration or administrative experience is required
DoD related experience a plus
Must possess: Excellent customer service skills
Great attention to detail and accuracy
Meeting deadlines
Initiative
Basic math skills
Excellent communication skills (written and verbal)
Strong organization skills
Willingness to learn new skills, technology, etc. as needed
Must be able to work independently and have the ability to prepare, protect and handle sensitive, personal and company confidential documents and files
Must be a team player willing to support and back-up colleagues as needed
Proficiency in MS Office
Excel, Word, PowerPoint, Outlook, and Slack are required
Working knowledge of SharePoint, KiteWorks, MS Teams and Zoom is preferred
Must have flexibility and a willingness to work with constantly changing priorities
Must have the ability to work well with all levels of staff, management and visitors
Must adhere to company policies and procedures
Ability to obtain a Government security clearance is desired
Bachelor’s degree required
US Citizenship required
On-site support 5 days per week during the hours of 8am – 5pm is required
High school diploma required

Nice to have:

DoD related experience
Working knowledge of SharePoint, KiteWorks, MS Teams and Zoom
Ability to obtain a Government security clearance

What we offer:

Health & Welfare: Company Paid Major Medical Insurance for employees and family members
Dental Insurance for employees and family members
Vision Insurance for employees (employee-paid for family members)
Group Life Insurance
Accidental Death and Dismemberment Insurance
Travel Accident Insurance
Long-Term Disability
Voluntary: Short-Term Disability
Supplemental Life Insurance
Flexible Spending Account (pre-tax deferrals for health care expenses)
Retirement: Money Purchase Pension Plan - 100% Company funded defined contribution retirement plan
Employee Stock Ownership Plan - 100% Company funded discretionary contribution
Time Off: Annual Leave
Bereavement Leave
Holidays
Jury Duty/Witness Leave
Military Leave
Sick Leave

Additional Information:

Job Posted:
March 14, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Tecolote Research - All Job Offers

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