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Randstad Logo Randstad · Office Administration

Office Administrator

Canada, Dorval 23.00 - 26.00 CAD / Hour · Job Posted June 09, 2026
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Job Description

Our client in Dorval who handles several commercial and residential buildings is currently looking for an office administrator who will be responsible for various tasks across the company. This person will work on site doing clerical, administrative and customer oriented tasks. This is a temporary contract for at least 3months which strong possibility of extension.

Job Responsibility

  • Property Administrator
  • Provide administrative support and coordination to Property Manager
  • Assist Property Managers with obtaining supplier and contractor quotations
  • Accounts Receivable - collecting arrears, ensured timely rental payments including. quotations
  • Accounts Payable – ensure timely payment of invoices, preparing tenant chargebacks, obtaining management approval, entering in JD Edwards, and maintain accurate record keeping. reconciliation of accounts as needed.
  • Assist in handling building operator inquiries and emergency situations
  • Answering phone calls
  • Deposit cash receipts on a daily basis
  • Arrange for pick up and deliveries of rent checques and various materials from and to properties under management
  • Assist in preparation of year-end reconciliations and annual rental advice letters
  • Review and print related monthly reports and ensure accuracy of Rent Roll/Rent Up
  • Accounts Payable – review and code all invoices and process daily bank deposits
  • Handle general day-to-day enquiries and concerns from tenants and keep all tenancy information up-to-date
  • Accurate data input of lease administration information for new tenants, renewals etc., and issue welcome packages to new tenants
  • Maintain filing systems for contracts, insurance certificates, tenant information, etc.
  • General office / administrative duties as necessary

Requirements

  • Ability to communicate effectively and professionally, both oral and written with owners, tenants and team members
  • English and French
  • Ability to develop and sustain cooperative working relationships
  • 1-2 years’ experience as a Property Administrator or 3 years + in an administrative role with AP/AR responsibilities
  • Professional phone manner
  • Mature and self-motivated team player
  • Committed to personal growth and integrity aligned with with company's corporate objectives
  • Ability to exercise confidentiality
  • Strong time management skills including the ability to work under pressure and achieve quality results
  • Results oriented, detail oriented and accurate
  • Proven innovation with a willingness to manage and adapt to change
  • Solid Computer Skills including intermediate to advanced skills in MS Word, Excel, Microsoft Office and Outlook
  • English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis

What we offer

  • Monday - Friday 9AM-5:30PM
  • 1 Hour lunch
  • Free Parking
  • Easy access via public transport
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