Office Administrator

• Manage records and information for all delinquency/eviction court filings
• following all local and county policies and procedures
• Process rental licensure documents, rental applications and renewals
• Maintain detailed and thorough spreadsheets tracking all documents
• Direct all phone traffic to the appropriate staff member with a warm and personable customer service presence
• Manage all mail that comes to the office and deliver to the appropriate staff member
• Use an in-office postage meter and deliver certified mail to the post office
• Manage all door traffic and permit entry based on scheduled appointments
• Accept deliveries from vendors and organize packages accordingly
• Manage all office purchasing using company credit card
• document transactions appropriately
• Provide administrative assistance to management team
• Perform other office tasks (replenish office supplies, distribute mail, custodial duties, etc.)

• High school diploma
• Read and write proficiently in English
• Strong communication skills, especially in writing
• Thorough record-keeping abilities
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently
• Previous experience in administrative services or other related fields
• Ability to prioritize and multi-task
• Extremely organized
• Able to follow different protocols for multiple housing jurisdictions
• Deadline and detail-oriented
• Ability to quickly learn new processes and procedures
• Proficient at Microsoft Office, especially with spreadsheet management in Excel
• Valid driver’s license
• Personal vehicle to run office errands

Experience in property management, real estate, or legal filing preferred