Office Administrator Job at Robert Half (Redwood City)

Job Description

We are looking for an organized Office Administrator to support daily workplace operations for a growing AI company in Redwood City, California. This Contract position is ideal for someone who enjoys creating a welcoming office experience, keeping shared spaces running smoothly, and handling a wide range of administrative tasks with minimal oversight. The role offers the chance to work in a dynamic, informal environment where strong service instincts, sound judgment, and a proactive approach are highly valued.

Job Responsibility

Welcome employees, visitors, and guests at the front desk while providing attentive reception support throughout the day
Coordinate with external service providers, monitor vendor performance, and help identify new partners when office needs change
Keep kitchen and pantry areas organized by replenishing snacks and beverages and maintaining a clean, ready-to-use environment
Oversee daily meal arrangements and manage incoming packages, mail, and other deliveries to ensure timely distribution
Prepare conference rooms for meetings by checking supplies, refreshing water, and maintaining an orderly appearance
Issue visitor and board member access credentials, including badges or key cards, while helping uphold office security procedures
Support the planning and execution of recurring team gatherings and workplace events such as social outings and team-building activities
Assist with special projects and provide flexible administrative support across a variety of office operations as needed

Requirements

At least 2 years of experience in office administration, office coordination, reception, or a similar support-focused role
Strong customer service skills with the ability to create a positive experience for employees, guests, and vendors
Demonstrated ability to work independently, manage priorities, and take initiative without close supervision
Experience handling front desk responsibilities, including greeting visitors and managing a high-volume phone line or multi-line system
Comfortable performing concierge-style support tasks and responding professionally to inbound calls and in-person requests
Highly organized with strong attention to detail and the ability to stay effective in a fast-moving environment
Clear communication skills and a dependable, adaptable approach to day-to-day office needs

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

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