Office Administrator Job at Robert Half (Vista)

Office Administrator

Office Administrator! Temporary Position - Arborfield, Wokingham

Location

United Kingdom , Wokingham

Salary:

15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational skills and attention to detail
Excellent communication abilities, both written and verbal
A positive attitude and enthusiasm for teamwork
Proficiency in MS Office Suite
Previous administrative experience

Job Responsibility

Managing daily office tasks
Signing in contractors
Letting in visitors
Supporting team members with administrative needs
Coordinating meetings and maintaining schedules
Handling incoming/outgoing post and parcels
Answering the phones, handling incoming enquiries and taking messages
Keeping our office organised

Fulltime

New

Office Administrator

We are looking for an experienced Office Administrator to oversee daily business...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in a related field
At least 5 years of administrative and supervisory experience, ideally within a legal or other services setting
Strong verbal and written communication skills, with the ability to work effectively across all levels of the organization
Proficiency with Microsoft Office applications and confidence using business technology tools
Demonstrated analytical thinking and sound problem-solving capability
Ability to manage competing priorities, stay organized under pressure, and meet changing business demands
High level of initiative, attention to detail, and commitment to collaborative teamwork
Flexibility to work regular scheduled hours and additional time when needed

Job Responsibility

Lead hiring coordination for staff in partnership with Human Resources, supporting candidate selection and onboarding activities
Organize training, orientation, and ongoing development initiatives for staff, while also assisting with attorney onboarding and office integration
Oversee the performance review cycle for office employees and help address employee relations matters, including recognition, coaching, disciplinary actions, and separations in collaboration with Human Resources
Manage administrative budgeting by supporting annual operating and capital planning, monitoring expenses, and reviewing spending against budget expectations
Support financial operations through billing coordination, collections tracking, accounts receivable reporting, cash receipt monitoring, and review of related office financial data
Administer vendor payments and check processing, assist with banking and trust-related matters, and partner with Procurement on service and supply agreements
Supervise office services such as reception, mail handling, document distribution, supply management, scanning, and conference call coordination to ensure smooth daily operations
Coordinate workspace maintenance, office moves, repairs, landlord communications, asset tracking, and safety and security practices for the physical office environment
Interpret and apply local office procedures, oversee records and information management processes, and evaluate operational needs to improve resource allocation and administrative effectiveness

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Office Administrator

The Office Administrator supports the day-to-day operations of the Green Dot Lab...

Location

United States , Boulder

Salary:

22.00 - 24.00 USD / Hour

Green Dot Labs

Expiration Date

Until further notice

Requirements

High school diploma or GED required
additional administrative or office support experience preferred
1–3 years of experience in office administration, reception, hospitality, or administrative support preferred
Strong organizational skills and attention to detail
Professional, friendly, and service-oriented demeanor
Strong written and verbal communication skills
Ability to manage multiple tasks and shift priorities as needed
Proficiency in Microsoft Office or similar business tools
Ability to work independently and take initiative in a fast-paced environment
Reliable transportation required

Job Responsibility

Centrally manage travel plans, calendars, logistics, booking, changes, itineraries, and travel support across air travel, accommodations, in-market transportation, seeking opportunities to accumulate rewards, provide additional user benefits and streamline expenses for up to a dozen team members
Support corporate housing needs like cleaner, schedule, and supplies
Support leaders with assigned administrative tasks, including expense reports, document preparation, and general coordination needs
Assist with scheduling support, meeting preparation, and follow-up on administrative action items
Support administrative and logistical needs tied to office operations and special projects
Manage the main office phone line, general email inbox, and Microsoft Teams office chat, ensuring timely responses, appropriate routing of messages, and clear communication of general office updates
Maintain a clean, organized, and welcoming office environment across meeting rooms, kitchen, café, and common areas
Coordinate office supplies, groceries, snacks, refreshments, and shared-use items, and help ensure spaces remain stocked and presentable between scheduled cleanings
Support internal office culture and employee experience efforts, including lunches, celebrations, and team gatherings
Coordinate with vendors, building contacts, service providers, and facilities staff on routine office needs, including routing facilities-related issues to the appropriate internal or external contact

Fulltime

New

Office Administrator

We are looking for a dependable Office Administrator to provide on-site support ...

Location

United States , Irving

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office administration, front desk support, reception, or a similar administrative role
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
High level of accuracy and attention to detail when handling documents, schedules, and office records
Clear verbal and written communication skills with a detail-oriented approach to internal and external interactions
Ability to work independently, stay dependable, and follow through on assigned responsibilities with minimal supervision
Experience supporting calendars, document control, and general office coordination tasks
Comfort with conference room preparation, receptionist duties, and answering inbound calls as needed

Job Responsibility

Oversee front desk and general office activity to ensure the workplace remains orderly, well-organized, and ready for daily business needs
Arrange meeting spaces for interviews, team gatherings, and internal discussions, including room preparation and reset after use
Manage administrative records by organizing files, scanning documents, and maintaining accurate office documentation
Support internal scheduling needs by coordinating calendars and helping staff stay aligned on appointments and meetings
Prepare laptops and workstation setups for incoming employees or visitors and confirm equipment is ready for use
Assist with distribution and basic readiness checks of office equipment to support smooth day-to-day operations
Provide administrative assistance for finance-related activities by organizing materials, tracking documentation, and maintaining clear records
Partner with cross-functional team members to help complete operational and administrative tasks within expected timelines

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

New

Office Administrator

Location

United Kingdom , London

Salary:

30000.00 GBP / Year

C&M Travel Recruitment

Expiration Date

Until further notice

Requirements

Strong administrative background, ideally in the travel or airline industry, excellent communication skills
Excellent computer skills, particularly in Excel and Word, and good English language proficiency in speaking and writing
Ideally some basic HR experience
Self-motivated with the ability to work unsupervised
Prioritise workflow while meeting deadlines
You'll be flexible and a good team player

Job Responsibility

Responsible for developing and implementing office policies and procedures
You'll be the go-to person for all things admin-related
Coordinate with IT department on all office equipment and updating the inventory list
Collaborate with team members to streamline office processes and improve efficiency
Manage the employee full life cycle including pre-employment checks (right to work, DBS, references), onboarding to exit interviews, employee relations
Maintain employee records according to policy and legal requirements as well as processing staff absence and holiday requests
Assisting with disciplinary and grievance hearings as required
Supporting with the recruitment process and liaising with recruitment agencies
Maintain accurate GDPR compliant records for all staff using inhouse databases

What we offer

21 days holidays rising to 25 with service
Life assurance
Pension
Birthday vouchers
Life insurance

Fulltime

Office Administrator

The Office Administrator will act as the central point of coordination in our Ro...

Location

Netherlands , Rotterdam

Salary:

Not provided

ABL

Expiration Date

June 05, 2026

Requirements

Proven experience as an Office Administrator, Secretary, or similar
High proficiency in Microsoft 365 systems such as Outlook, Word, Excel, Sharepoint, and Teams
Excellent command of the English language (speaking, reading and writing)
Strong interpersonal skills within a collaborative environment
Strong communication skills (written & verbal) with the ability to handle client interactions confidently
Ability to work as part of a team and take accountability for individual responsibilities
Exceptional attention to detail and accuracy and strong organisational and time management skills
Experience of working within the Offshore or Maritime sectors is beneficial
You must have the right to live and work in the Netherlands

Job Responsibility

Book surveys promptly and accurately, liaising with surveyors and clients to confirm arrangements and all necessary information
Check and format written survey reports before they are issued to our clients
Prepare and send invoices to our clients
Monitor and manage the office inbox, ensuring that all enquiries are responded to and followed up in a timely manner
Answer telephone calls, providing callers with information or directing calls and queries as required
Log, process and escalate any client complaints to maintain a quality service standard
Act as the BHV (Bedrijfshulpverlening or Emergency Response Officer) for the Rotterdam office

Parttime

Office Administrator

We are looking for a dependable Office Administrator to provide on-site support ...

Location

United States , Addison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office administration, front desk support, reception, or a similar administrative role
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
High level of accuracy and attention to detail when handling documents, schedules, and office records
Clear verbal and written communication skills with a detail-oriented approach to internal and external interactions
Ability to work independently, stay dependable, and follow through on assigned responsibilities with minimal supervision
Experience supporting calendars, document control, and general office coordination tasks
Comfort with conference room preparation, receptionist duties, and answering inbound calls as needed

Job Responsibility

Oversee front desk and general office activity to ensure the workplace remains orderly, well-organized, and ready for daily business needs
Arrange meeting spaces for interviews, team gatherings, and internal discussions, including room preparation and reset after use
Manage administrative records by organizing files, scanning documents, and maintaining accurate office documentation
Support internal scheduling needs by coordinating calendars and helping staff stay aligned on appointments and meetings
Prepare laptops and workstation setups for incoming employees or visitors and confirm equipment is ready for use
Assist with distribution and basic readiness checks of office equipment to support smooth day-to-day operations
Provide administrative assistance for finance-related activities by organizing materials, tracking documentation, and maintaining clear records
Partner with cross-functional team members to help complete operational and administrative tasks within expected timelines

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Office Administrator

The role will provide operational, administrative, and facilities support to ens...

Location

United Kingdom , London

Salary:

Not provided

Risktec Solutions

Expiration Date

Until further notice

Requirements

Strong interpersonal skills
excellent time management, organization, and prioritisation skills
ability to maintain a good working knowledge of the organizational structure
a high level of confidentiality and discretion
ability to work independently as well as collaboratively
adherence to company policies, procedures, and professional standards
ability to represent the organization in an ethical and professional manner
proficiency in Microsoft Office
knowledge of databases and simple finance systems (desirable).

Job Responsibility

Develop a strong understanding of the office environment and how all systems and facilities operate
deliver office inductions for new starters
manage the allocation of access fobs and lockers
ensure the office complies with health and safety regulations
act as a key point of contact between building management and the company’s Facilities Manager
assist with the day-to-day monitoring of the various supplier tendering portals
support teams throughout the tendering process as required
provide general administrative and operational support to office-based teams as required
welcome visitors, issue access passes, and explain relevant health and safety procedures
order office consumables and supplies

What we offer

Competitive Salary
eligibility to benefit from Risktec’s Profit Share bonus scheme
health and life insurance
enrolment in Risktec’s company pension scheme with generous employer pension contributions
annual leave comprising 25 days plus statutory holidays and the opportunity to purchase up to an additional 5 days of annual leave
access to company discounts with various organisations.

Parttime

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