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Office Administrator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Vista

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

A respected manufacturing/engineering company in Vista is adding a highly organized, hands‑on Office Administrator to keep front‑office operations running smoothly. You’ll blend reception, purchasing support, light AP/AR assistance, travel coordination, and executive admin tasks—perfect for someone who enjoys variety, ownership, and being the go‑to problem solver.

Job Responsibility:

  • Lead front office operations: phones, visitor check‑in, mail/parcel handling, facilities coordination, supplies
  • Support purchasing with vendor onboarding, quotes, PO creation, tracking deliveries, and resolving discrepancies
  • Assist accounting with invoice coding, approvals routing, check runs support, deposits, and basic collections follow‑up
  • Coordinate travel, calendars, meeting logistics, and on‑site events for leadership
  • Maintain accurate digital filing, SOPs, and compliance documentation (safety logs, training files, visitor records)
  • Prepare reports and spreadsheets for leadership
  • help improve processes and forms
  • Liaise with production floor managers to synchronize deliveries, job tickets, and priority orders
  • Back up HR admin tasks: onboarding packets, I‑9 support, badge/keys, and training sign‑offs

Requirements:

  • 3+ years administrative experience (manufacturing/engineering exposure preferred)
  • Confident communicator who can prioritize and pivot seamlessly
  • Strong Excel/Sheets skills
  • comfortable with numbers and basic bookkeeping tasks
  • Professional, dependable, and detail‑driven
  • thrives in a team‑first culture

Nice to have:

manufacturing/engineering exposure

What we offer:
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
March 01, 2026

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