Office Administrator Job at Randstad (Toronto)

Office Administrator

Randstad

Location:
Canada , Toronto

Category:
Office Administration

Contract Type:
Not provided

Salary:

45000.00 - 47000.00 CAD / Year

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Job Description:

We are currently seeking a dynamic and detail-oriented Office Administrator for a permanent position in Toronto (Eglinton West area). This is a fantastic opportunity to join a successful, growing company in the consumer goods and wholesale distribution industry. In this role, you will be the heartbeat of the office, managing everything from general administration and sample room organization to supporting the sales, logistics, and accounting teams.

Job Responsibility:

Manage general office procedures, including handling incoming phone calls, greeting visitors, and managing couriers
Maintain the sample room with high standards of organization and cleanliness
Coordinate the ordering and inventory management of office supplies
Provide exceptional customer service by handling inquiries and resolving complaints
Organize and coordinate office events and team lunches
Facilitate the shipping of sales samples via UPS and coordinate with the warehouse
Assist the accounting department by matching accounts payable invoices
Support the sales team by assisting with the completion of sales submission forms and building physical sales samples
Provide ad-hoc administrative support to the sales, logistics, and operations teams as needed

Requirements:

2 to 3 years of experience in an administrative or office support role
Must be available to work in-office 5 days a week in Toronto
Must be comfortable performing physical tasks related to sample management (lifting small boxes, organizing shelves)
Proficiency in Microsoft Office Suite (specifically Outlook and Excel) is essential
Strong data entry skills with a high degree of accuracy and attention to detail
Excellent organizational and time-management skills, with the ability to prioritize tasks in a very fast-paced environment
Adaptability and a willingness to learn new processes and software quickly
Strong verbal and written communication skills
Ability to work independently and take initiative to solve problems as they arise
Familiarity with Microsoft Teams for internal collaboration

Nice to have:

Knowledge of QuickBooks is considered a strong asset
Experience with tools such as ChatGPT Pro or Canva is a "nice to have" but not required

What we offer:

Health & Dental Benefits: Comprehensive Manulife plan covering 80% of health and dental expenses (available after a 3-month probation period)
Vacation: 3 weeks (15 business days) of paid vacation time
Flexible Schedule: While the standard day is 8 hours, the company offers flex hours
Career Growth: A clear education plan is available after settlement, with genuine opportunities for advancement
Team Culture: Participate in quarterly team-building corporate events and enjoy a casual dress code
Convenient Location: Located on Eglinton Avenue West, easily accessible via public transit with street-level parking available nearby

Additional Information:

Job Posted:
January 20, 2026

Expiration:
February 16, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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