Office Administrator Job at Argenta (Shawnee)

Office Administrator

Argenta

Location:
United States , Shawnee

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Office Administrator provides administrative and operational support for site leadership and day-to-day office operations. This role helps ensure the office runs efficiently through coordination of meetings, supplies, communications, and general administrative activities. The Office Administrator serves as a key point of contact for employees, visitors, and internal departments, helping maintain a professional, organized workplace while supporting administrative coordination across the site.

Job Responsibility:

Coordinate meetings & travel arrangements for the leadership team as needed
Prepare meeting agendas and assist with meeting logistics and materials
Retrieve and compile information from records, emails, and other documents
prepare summaries when requested
Assist with preparation of reports such as attendance, new hire, and turnover reports
Respond to routine employee inquiries and direct more complex questions to the appropriate department
Maintain the integrity and confidentiality of sensitive information
Support onboarding activities, including coordinating and assisting with new hire orientation
Coordinate day-to-day office operations to maintain efficiency and compliance with company policies
Manage office supply inventory and coordinate maintenance of office equipment
Coordinate visitor and customer visits, including catering & hospitality arrangements to ensure a smooth and professional on-site experience
Assist with coordination and logistics for leadership meetings and site-wide meetings
Support planning and execution of employee events, and office activities
Assist with coordination and distribution of site communications such as announcements, meeting notices, and employee updates
Serve as the first point of contact for visitors, vendors, and clients, providing a welcoming and professional experience
Answer and route phone calls appropriately and assist with general inquiries

Requirements:

2–4 years of administrative, office coordination, or similar experience preferred
Strong organizational and multitasking skills with attention to detail
Ability to maintain confidentiality and handle sensitive information
Strong interpersonal and communication skills
Proficiency with Microsoft Office & other similar business systems

Additional Information:

Job Posted:
March 22, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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