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Office Administrator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Norton

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are seeking an experienced and self-driven Office Administrator to oversee day-to-day administrative operations in a fast-paced HVAC, plumbing, or construction office. This is a standalone position; the successful candidate will serve as the primary administrative resource and must demonstrate the ability to work independently, prioritize tasks, and maintain a high level of professionalism.

Job Responsibility:

  • Manage all administrative functions within the office, including scheduling, correspondence, document control, and file maintenance
  • Process invoices, billing, and assist with payroll duties
  • Provide exceptional customer service to clients, vendors, and internal staff
  • Prepare estimates, proposals, and other documents relevant to HVAC/plumbing/construction projects
  • Track project timelines, maintain logs, and coordinate with field staff for job status updates
  • Maintain records related to compliance, certifications, and insurance
  • Efficiently utilize Microsoft Excel for reports, project tracking, and administrative support tasks
  • Identify opportunities to improve office processes and implement best practices

Requirements:

  • Proven office administration experience in the HVAC, plumbing, or construction industries
  • Demonstrated ability to work independently as the sole administrative professional in an office setting
  • Comfortable handling billing, payroll, and customer service activities
  • Strong working knowledge of Microsoft Excel and basic office software
  • Excellent organizational, communication, and multitasking skills
  • Ability to prioritize workload and solve problems proactively

Nice to have:

  • Familiarity with industry project management software or ERP systems
  • Experience assisting with estimating and document preparation for service or construction projects
  • Certification as a Certified Administrative Professional (CAP) or similar credential
What we offer:
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
January 15, 2026

Work Type:
On-site work
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