Office Administrator Job at Green Dot Labs (Boulder)

Job Description

The Office Administrator supports the day-to-day operations of the Green Dot Labs office by helping maintain a professional, organized, and welcoming environment for employees, candidates, customers, and other visitors. This role is responsible for office coordination, hospitality, and administrative task support that helps ensure the office runs smoothly and efficiently. This position is ideal for someone who is highly organized, dependable, service-oriented, and comfortable balancing front-of-house responsibilities with administrative support for leadership and internal teams.

Job Responsibility

Centrally manage travel plans, calendars, logistics, booking, changes, itineraries, and travel support across air travel, accommodations, in-market transportation, seeking opportunities to accumulate rewards, provide additional user benefits and streamline expenses for up to a dozen team members
Support corporate housing needs like cleaner, schedule, and supplies
Support leaders with assigned administrative tasks, including expense reports, document preparation, and general coordination needs
Assist with scheduling support, meeting preparation, and follow-up on administrative action items
Support administrative and logistical needs tied to office operations and special projects
Manage the main office phone line, general email inbox, and Microsoft Teams office chat, ensuring timely responses, appropriate routing of messages, and clear communication of general office updates
Maintain a clean, organized, and welcoming office environment across meeting rooms, kitchen, café, and common areas
Coordinate office supplies, groceries, snacks, refreshments, and shared-use items, and help ensure spaces remain stocked and presentable between scheduled cleanings
Support internal office culture and employee experience efforts, including lunches, celebrations, and team gatherings
Coordinate with vendors, building contacts, service providers, and facilities staff on routine office needs, including routing facilities-related issues to the appropriate internal or external contact
Coordinate incoming and outgoing mail, packages, and office deliveries
Coordinate and help lead planning for internal meetings, office events, and company gatherings, including logistics, catering, setup, and day-of support
Greet candidates, customers, vendors, and other visitors in a professional and welcoming manner
Support interview hospitality, workspace readiness, and onboarding logistics for new hires
Support administrative and logistical aspects of the buyback process in accordance with company procedures and compliance requirements
Maintain required badge or access credentials needed to support regulated operational tasks
Assist with additional operational coordination projects assigned

Requirements

High school diploma or GED required
additional administrative or office support experience preferred
1–3 years of experience in office administration, reception, hospitality, or administrative support preferred
Strong organizational skills and attention to detail
Professional, friendly, and service-oriented demeanor
Strong written and verbal communication skills
Ability to manage multiple tasks and shift priorities as needed
Proficiency in Microsoft Office or similar business tools
Ability to work independently and take initiative in a fast-paced environment
Reliable transportation required
Must be able to obtain and maintain an active MED Badge

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