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Office Administrator

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CBRE Government & Defense Services

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Location:
United States , Hagatna

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

19.00 USD / Hour
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Job Description:

Provides administrative and front desk support, manage subcontractor relationships, supervise and coordinate various trades, ensuring projects progressed efficiently while maintaining quality and safety standards. This will be a temporary position.

Job Responsibility:

  • Maintain office supplies inventory and place orders as needed
  • Assist with data entry, filing, and document management
  • Support management with ad-hoc tasks and projects
  • Greet visitors, answer phone calls, and respond to inquiries in a professional and courteous manner
  • Manage incoming and outgoing mail, packages, and deliveries
  • Maintain a tidy and organized front desk area
  • Schedule appointments and manage meeting room bookings as needed
  • Oversee and manage subcontractor services, including issuance of purchase orders (POs), billing, and payment processing
  • Ensure compliance with contract terms and timely submission of invoices
  • Maintain accurate records of subcontractor activities and payments
  • Coordinate biannual cleaning and monthly preventive maintenance (PM) for HVAC Services
  • Schedule monthly generator checks and annual PM for Electrical Services
  • Manage monthly landscaping services
  • Oversee monthly checks for fire extinguishers, alarms, smoke detectors, and emergency lighting for Fire Protection
  • Coordinate after-hours janitorial services, 5 days a week
  • Provide administrative and operational support to other J&J facilities on Guam as needed
  • Assist with inter-facility coordination and communication

Requirements:

  • University/college degree desired or 2+ years of experience
  • Familiarity with front desk operations, including phone etiquette
  • Strong customer service skills
  • Strong attention to detail
  • Must be able to read and write English
  • Excellent organizational and time management skills
  • Analytical abilities and aptitude in problem-solving
  • Excellent written and verbal communication skills
  • Proficiency in MS Office
What we offer:
  • medical
  • well-being
  • financial planning
  • short-term incentives benefits

Additional Information:

Job Posted:
January 11, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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