Office Administrator

• Provide administrative support to the wider team, ensuring smooth day-to-day office operations
• Manage incoming calls and emails, acting as a professional first point of contact for clients, suppliers, and subcontractors
• Handle client queries efficiently, ensuring excellent service and timely resolution of issues
• Liaise with subcontractors to coordinate schedules, documentation, and ongoing project requirements
• Support project teams with maintaining accurate records, schedules, and site documentation
• Process supplier invoices and assist with invoice reconciliation
• Use Xero to process invoices and support the accounts team with finance administration tasks
• Ensure all purchase orders, invoices, and delivery notes are accurately recorded and filed
• Maintain organised digital and physical filing systems, ensuring compliance with company procedures
• Assist with ordering office supplies and managing relationships with external suppliers
• Provide general office support, including data entry, document preparation, and reporting
• Proactively identify administrative improvements to enhance efficiency within the office

• Previous experience in an administrative role, ideally within construction or a fast-paced office environment
• Experience using Xero software and having invoicing experience is beneficial, but not essential
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines
• Excellent communication skills, both written and verbal, with confidence speaking to clients, suppliers, and subcontractors
• High level of attention to detail and accuracy, particularly when handling documentation and financial data
• Proactive and self-motivated, with the ability to work independently and take initiative
• Competent in Microsoft Office (Word, Excel, Outlook) and general office systems

Experience using Xero software and having invoicing experience is beneficial, but not essential