Office Administrator Job at Randstad (Oshawa)

Office Administrator

Randstad

Location:
Canada , Oshawa

Category:
Office Administration

Contract Type:
Not provided

Salary:

52000.00 CAD / Year

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Job Description:

Are you a detail-oriented professional with a mastery of QuickBooks and a passion for keeping an office running like a well-oiled machine? We are currently seeking a dedicated Office Administrator to join a specialized team in Oshawa, Ontario. This is a permanent, full-time position within the Business Administration sector, perfectly suited for someone who thrives in a small, intimate office environment and takes pride in being the "go-to" person for operational support. As an Office Administrator, you will be the face and voice of the office, managing the front desk while handling critical financial tasks. A significant portion of your day will be spent utilizing QuickBooks for invoicing, creating orders, and performing general duties. Because our Oshawa client operates with a lean team of four, your role is pivotal. You aren't just an employee; you are a proactive partner who ensures that customers and suppliers receive top-tier service.

Job Responsibility:

Execute daily bookkeeping tasks including invoicing, order entry, and accounts maintenance using QuickBooks
Manage the front reception area, answering phone calls, directing inquiries, and managing professional email correspondence
Perform high-volume data entry and maintain a meticulous digital and physical filing system
Act as the primary point of contact for external customers and vendors, ensuring professional communication at all times
Support the Plant Manager and Operations Manager with administrative projects and database updates
Prepare reports and spreadsheets by importing and exporting data between Excel and financial software
Participate in periodic administrative audits and inventory tracking as required by management

Requirements:

Minimum of 2-3 years of experience in an Office Administrator role
Proven track record of managing financial records within QuickBooks
Advanced proficiency in QuickBooks is a mandatory requirement
Strong command of the Microsoft Office Suite, specifically Excel (intermediate to advanced level)
Excellent verbal and written communication skills for interacting with B2B clients and suppliers
Ability to work independently and demonstrate a proactive, "above and beyond" work ethic
High level of accuracy in data entry and financial record-keeping
Strong professional references demonstrating reliability and a proactive attitude
Ability to work 100% on-site in Oshawa, Ontario

Nice to have:

Experience working within a manufacturing or industrial office setting is an asset

What we offer:

Comprehensive benefits package including prescription drugs and mental health support
Stable, permanent full-time employment in a professional Business Administration environment
Standard Monday to Friday schedule (8:00 AM to 4:30 PM) promoting work-life balance
Opportunities for yearly merit increases and annual salary reviews
Friendly, small-team atmosphere where you have a direct impact on the company's success
Business casual dress code and a modern office setting in Oshawa

Additional Information:

Job Posted:
February 15, 2026

Expiration:
April 09, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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