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Office Administrator

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Robert Half

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Location:
United States , Vista

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Robert Half is recruiting an Office Administrator for a manufacturing/engineering firm in Vista. You’ll own front‑office operations, executive support, vendor coordination, and light accounting tasks—perfect for a do‑it‑all admin who loves variety and operational polish.

Job Responsibility:

  • Run day‑to‑day front office: reception, mail/shipments, vendor coordination, supplies, and facilities tickets
  • Support leadership with calendar, travel, meeting logistics, and presentation prep
  • Assist AP/AR: invoice intake/coding, approvals routing, check runs support, deposits, and basic collections
  • Maintain tidy digital filing, SOPs, training logs, and compliance documentation (safety/visitors)
  • Coordinate onboarding logistics (badges, desks, IT tickets, handbook acknowledgements)
  • Plan team events, all‑hands, and communications
  • keep the culture organized and upbeat
  • Track expenses, reconcile cards, and prepare simple reports for Operations and Finance
  • Jump into special projects—process clean‑ups, form templates, and light HR admin

Requirements:

  • 3+ years administrative/office coordination (manufacturing/engineering preferred)
  • Confident communicator who can prioritize and pivot
  • high attention to detail
  • Strong MS Office/365 and Excel basics
  • comfortable with numbers and vendors
  • Service‑minded, dependable, and proactive

Nice to have:

  • ERP/MRP (NetSuite, SAP B1, or similar), QuickBooks/Sage exposure
  • MS Office/Teams
  • Adobe PDF tools
What we offer:
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
March 05, 2026

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