Office Administrator / Receptionist

• Ensure the reception area is opened and closed in a timely manner, maintaining a professional image
• Answer software-based telephones professionally and transfer callers to the appropriate business unit or colleague
• Greet and welcome clients and guests in a friendly and inviting manner
• Manage the organization and distribution of incoming and outgoing mail
• Scan financial documents and tax returns to embed them into electronic files (high volume)
• Print financial statements, tax returns, internal forms, manuals, and reports
• Assist with catering organization, meeting room preparation, and clean-up for meetings and office events
• Maintain the cleanliness of kitchens, common areas, and office spaces throughout the workday
• Assist the Manager of Administrative Services with ad hoc duties, including new colleague space set-up and supply inventory management

• Proficiency with Microsoft Office Suite and general computer literacy
• Strong organizational skills with the ability to manage high-volume document processing (scanning/printing)
• Excellent verbal communication skills and a professional telephone manner
• Ability to multitask and prioritize requests in a deadline-driven environment
• Adaptability to learn new software and internal filing systems quickly
• A proactive attitude towards general office maintenance and support tasks
• Availability to work from January 12th through May 1st (dates are approximate)
• Flexibility to work overtime during peak tax filing deadlines as needed
• Ability to work fully onsite at the designated office location (Vancouver, Surrey, or Terrace)
• Professional business casual presentation

Previous experience in reception, office administration, or customer service is preferred

• Competitive hourly wage with weekly pay
• Opportunity to work with a prestigious and growing professional services firm
• Gain valuable experience in a corporate environment during a critical business cycle
• Flexible work environment with a supportive and collaborative team
• Potential for overtime hours for those looking to maximize their earnings during the season
• Centrally located offices in Vancouver and Surrey, and a dedicated local team in Terrace