Office Administrator & Payroll Coordinator Job at Robert Half (Carlsbad)

Payroll Administrator

We are looking for a Payroll Administrator to join an automotive organization in...

Location

United States , North Charleston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in payroll administration, full-cycle payroll, or a closely related office support role is required
Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint, is essential
Ability to learn payroll and business systems quickly, including platforms such as Paycom
Strong attention to detail with the ability to handle multiple priorities accurately in a busy office environment
Working knowledge of HR practices, payroll processes, and applicable federal, state, and local employment regulations
Ability to safeguard confidential employee and company information while exercising sound judgment and professionalism
Strong communication and customer service skills, with the ability to assist employees and collaborate effectively with internal teams
All applicants applying for U.S. job openings must be legally authorized to work in the United States

Job Responsibility

Process payroll information by gathering and validating time, earnings, commissions, bonuses, tax withholdings, and benefit deductions from employee records and supporting documents
Update employee payroll and personnel data to reflect changes such as tax status, insurance elections, pay adjustments, promotions, and departmental transfers
Audit wages, deductions, and payroll entries for accuracy before finalizing records and addressing paycheck requests when needed
Prepare recurring reports related to earnings, taxes, deductions, and other payroll activity for internal and external use
Complete and maintain onboarding, separation, and employee status documentation while keeping vacation and sick leave records current
Support compliance reporting and recordkeeping by maintaining required employment logs, annual filings, and other workforce documentation
Assist with employee administration by setting up records, reviewing benefit classifications, and helping ensure payroll compliance for store personnel
Provide day-to-day HR support by explaining company policies, answering employee questions related to pay and benefits, and assisting with benefit enrollment and open enrollment activities
Help coordinate workers’ compensation and unemployment-related documentation by submitting required reports, tracking claim activity, and responding to agency requests in a timely manner

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Payroll Administrator

We are looking for a Payroll Administrator to support payroll and HR operations ...

Location

United States , North Charleston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous office administration experience, with hands-on involvement in payroll processing or full-cycle payroll activities
Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint
Strong attention to detail with the ability to review payroll data, deductions, and employee records accurately
Ability to manage multiple tasks efficiently and adapt quickly to new processes and software systems
Sound judgment and a high level of discretion when handling confidential employee and company information
Working knowledge of HR practices, payroll procedures, and applicable federal and local compliance requirements
Strong communication and customer service skills, with the ability to assist employees and respond clearly to internal and external inquiries
Ability to stay composed in a fast-paced office setting and consistently meet established deadlines and procedural requirements

Job Responsibility

Process payroll information by gathering and validating hours, earnings, commissions, bonuses, tax withholdings, and benefit deductions from time records and related documentation
Update employee payroll and personnel records to reflect changes such as compensation adjustments, tax elections, insurance selections, transfers, promotions, and employment status updates
Audit payroll calculations and deduction entries for accuracy, resolve discrepancies, and maintain complete payroll files and supporting records
Prepare manual or requested paycheck distributions and produce recurring reports covering pay activity, taxes, deductions, and earnings summaries
Complete onboarding and separation paperwork, maintain employee setup information, and track vacation and sick leave eligibility in company records
Support compliance documentation by maintaining employment-related files, preparing annual reporting materials, and assisting with payroll and workforce record accuracy
Communicate company policies and procedures to employees, respond to questions about pay, benefits, and eligibility, and provide general administrative support to HR-related processes
Assist with benefits administration and workers’ compensation coordination, including enrollment support, claim follow-up, insurance reporting, and responses to government or unemployment inquiries
Learn and use internal payroll systems such as Paycom while keeping an organized, efficient workspace and supporting additional administrative duties as needed

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Payroll Administrator

We are looking for a Payroll Administrator to support accurate and timely payrol...

Location

United States , Hopkins

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

One to three years of administrative experience in an office environment with a strong focus on detail
Strong ability to manage multiple responsibilities at once while maintaining close attention to detail
Advanced proficiency with common office technology and Microsoft Office applications
Familiarity with payroll platforms is preferred, including tools such as Paylocity or Microsoft Dynamics SL
Ability to stay organized, prioritize effectively, and handle confidential information with sound judgment
Capable of working independently while also contributing collaboratively within a team setting
Basic knowledge of payroll taxes and payroll tax reporting is preferred
Experience in a home health agency environment is considered an advantage

Job Responsibility

Process payroll activities with accuracy and timeliness while helping maintain complete and up-to-date employee compensation records
Review payroll data for inconsistencies, resolve discrepancies, and support compliance with applicable tax and reporting requirements
Use payroll and office software to enter, track, and manage information related to employee pay, deductions, and updates
Coordinate with internal team members to respond to payroll questions and provide administrative support connected to payroll operations
Maintain confidentiality when handling employee records, compensation details, and other sensitive business information
Organize workload effectively, manage competing deadlines, and adapt to interruptions without compromising quality or accuracy
Assist with payroll-related documentation, reporting, and routine administrative tasks that support department efficiency

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Human Resources and Payroll Coordinator

We are looking for a Human Resources and Payroll Coordinator to support day-to-d...

Location

United States , Santa Barbara

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3+ years of experience in payroll, human resources support, or a combination of both
Hands-on familiarity with payroll platforms and HRIS tools used for employee and payroll administration
Working knowledge of onboarding processes, employee recordkeeping, and HR administrative practices
Strong attention to detail with the ability to handle sensitive information discreetly and accurately
Proficiency with Microsoft Excel and other Microsoft Office applications
Effective organizational skills with the ability to manage multiple priorities and meet recurring deadlines
Clear written and verbal communication skills for responding to employee questions and collaborating with internal teams
Experience supporting employee relations processes, background checks, or related HR coordination activities is preferred

Job Responsibility

Manage weekly and bi-weekly payroll cycles by reviewing time entries, applying needed updates, and ensuring accurate pay calculations
Maintain organized payroll documentation and monitor payroll practices to support adherence to applicable policies and regulations
Investigate pay-related issues, correct discrepancies promptly, and respond professionally to employee questions about earnings, deductions, and adjustments
Assist with onboarding activities by preparing employment documents, coordinating new employee paperwork, and updating employee records
Provide support for benefits administration, including processing changes and maintaining accurate HR data in internal systems
Coordinate employee status updates such as terminations, position changes, and related personnel actions while keeping records current
Help prepare and maintain HR files, ensuring information is complete, accessible, and handled with appropriate confidentiality
Contribute to general HR and administrative support tasks that improve workflow efficiency and support daily team operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Payroll Administrator

We are seeking a detail-oriented Payroll Administrator to support accurate and t...

Location

United States , Hartford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of payroll processing or payroll administration experience
Knowledge of payroll systems and timekeeping software
Understanding of payroll laws, tax withholding, and compliance requirements
Strong attention to detail and high level of accuracy
Proficiency in Microsoft Excel and other Microsoft Office applications
Excellent communication and problem-solving skills
Associate’s or bachelor’s degree in accounting, finance, human resources, or related field preferred

Job Responsibility

Process weekly, biweekly, or semimonthly payroll accurately and on time
Maintain employee payroll records, including earnings, deductions, tax information, and direct deposit details
Review timesheets, wage calculations, and payroll adjustments for accuracy
Ensure compliance with federal, state, and local payroll regulations
Respond to employee inquiries regarding pay, deductions, taxes, and time reporting
Reconcile payroll reports and assist with month-end and year-end activities
Coordinate with HR and accounting teams on new hires, terminations, benefits deductions, and payroll changes
Support audits and prepare payroll documentation as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Human Resources And Office Administrator

Our West LA–based client is seeking an Interim Human Resources & Office Administ...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting human resources administration and general office functions in a detail-focused environment
Working knowledge of candidate screening coordination, employee documentation, and record maintenance
Ability to prepare and manage legal forms and business correspondence with careful attention to detail
Familiarity with benefits-related administrative tasks, including enrollments and updates
Strong organizational skills with the ability to handle multiple priorities and meet deadlines consistently
Clear written and verbal communication skills for interacting with employees and internal stakeholders
Proficiency with standard office software and administrative systems used for reporting and documentation

Job Responsibility

Support payroll processing by reviewing timesheets, making corrections, and validating data
Assist with payroll documentation, questions, and follow-up
Work within the HRIS/payroll system (Paychex experience strongly preferred)
Provide administrative support for core HR tasks, including employee records and documentation
Assist with onboarding and offboarding paperwork and coordination
Support benefits-related tasks such as enrollments, changes, and recordkeeping
Maintain accurate employee data in Paychex and support basic reporting needs
Handle day-to-day administrative tasks such as correspondence, filing, meeting notes, and internal coordination
Provide reliable office support to help keep operations organized during the transition period

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Payroll Administrator

Porzio, Bromberg & Newman, P.C. (“Porzio”) is a highly respected, well-establish...

Location

United States

Salary:

Not provided

Porzio, Bromberg & Newman, P.C.

Expiration Date

Until further notice

Requirements

Bachelor's Degree in business administration or human resources preferred
3+ years of experience processing payroll
Proficiency in ADP Workforce Now
Proficiency in Microsoft Office, particularly Excel
Strong attention to detail and accuracy in managing complex payroll calculations
Exceptional communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization
Good organizational and time management skills to meet strict payroll deadlines and manage multiple priorities
High level of integrity to handle sensitive and confidential information

Job Responsibility

Oversee end-to-end payroll processing through ADP Workforce Now (ADP WFN), including salary calculations and deductions
Conducting regular payroll audits and ensuring compliance with state laws, tax regulations and statutory requirements
Monitor and resolve payroll discrepancies, investigating and resolving issues promptly and accurately
Address employee inquiries and concerns relating to payroll, providing exceptional customer service and support
Maintain confidentiality and data security standards for all payroll-related information
Maintaining accurate employee records, including attendance, leaves of absence and personal information
Collaborating with both personnel services and financial services departments to integrate payroll and employee data
Process new hires, terminations, promotions, transfers and other employee status changes into ADP WFN to ensure accuracy and resolve discrepancies
Work with HR/Benefits Manager to ensure accuracy of employees' benefit deductions
Monitor 401K/Roth deductions against current IRS contribution and compensation limits

Fulltime

Office Coordinator

Seeking a highly organized and detail-oriented Office Coordinator to support dai...

Location

United States , White Plains

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of administrative or service coordination experience
service industry experience strongly preferred
Knowledge of purchase orders, invoicing, billing, and accounts payable processes
Experience reviewing timesheets or payroll-related documentation is a plus
Strong organizational skills with exceptional attention to detail
Ability to multitask, prioritize, and adapt in a fast-paced environment
Excellent communication and customer service skills
Strong relationship management skills with the ability to interact professionally across all levels
Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
experience with service management software is a plus

Job Responsibility

Schedule and coordinate technician dispatch for service calls and projects
Create and process purchase orders accurately and in a timely manner
Perform accounts payable functions, including invoice processing and reconciliation
Review, confirm, and approve technicians’ daily timesheets for accuracy and completeness
Process invoices and manage billing for open and in-progress job tickets
Add inventory and materials to job tickets to ensure accurate costing and billing
Assist in preparing and organizing customer quotes and proposals
Answer and direct incoming calls in a professional manner
Maintain communication with customers regarding scheduling, updates, and service needs
Sort and distribute incoming mail and correspondence

What we offer

Highly competitive base pay
Comprehensive Medical, Dental, Vision, and Disability benefits
401(k) retirement savings program with company match
Paid Time Off (PTO) and Sick Time
Life Insurance
Referral Program
A culture that values growth, development, and internal promotion

Fulltime

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Office Administrator & Payroll Coordinator

Job Description

Job Responsibility

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