Office Administrator / Legal Support Assistant Job at Office Angels (Glasgow)

New

Legal Support Administrator - New Build Property

An excellent opportunity has arisen to join a well-established and highly regard...

Location

United Kingdom , Loughborough

Salary:

27000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Have previous administration experience (legal or property experience is advantageous but not essential)
Be highly organised with excellent attention to detail
Have strong communication and customer service skills
Be confident dealing with clients both in person and over the telephone
Be able to prioritise a busy workload and work effectively as part of a team
Be keen to learn and develop within the legal profession
Have good IT skills, including Microsoft Office.

Job Responsibility

Providing administrative support to the New Build Property team
Liaising with large national house builders, clients and third parties
Meeting and assisting clients face-to-face in a professional and friendly manner
Preparing legal documentation and correspondence
Opening new files and maintaining accurate case records
Managing housing plot information and ensuring documentation is updated throughout the transaction
Handling telephone and email enquiries
Assisting with diary management and general office administration
Supporting the team to ensure property transactions progress smoothly and efficiently.

What we offer

A genuine opportunity to build a long-term career within a respected legal practice
Clear progression into a Residential Conveyancing Administration role
Full training and ongoing support from an experienced team
A friendly, collaborative and supportive working environment
Exposure to high-quality new build property work with major national house builders
Competitive salary and benefits package
Long-term career development within a growing department.

Fulltime

Legal Office Assistant

We are looking for an organized and proactive Legal Office Assistant to support ...

Location

United States , Apple Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office management, administrative coordination, or a similar support role
Ability to manage incoming and outgoing mail, packages, and general mailroom activities accurately
Strong organizational skills with the ability to track office supply needs and maintain inventory
Familiarity with basic accounts payable support and routine administrative recordkeeping
Clear verbal and written communication skills, including the ability to manage voicemail and message routing
Detail-oriented approach to client service and relationship management
Comfortable handling multiple priorities while maintaining attention to detail in a busy office setting

Job Responsibility

Coordinate day-to-day office activities to ensure operations run efficiently and schedules stay on track
Manage inventory levels for workplace materials and arrange timely purchasing of office supplies as needed
Receive, sort, and distribute incoming mail and deliveries to the appropriate individuals or departments
Prepare outgoing letters, parcels, and shipments, ensuring items are packaged correctly and sent on time
Monitor shared office resources and maintain an organized administrative workspace, including mailroom-related functions
Handle voicemail communications and direct messages to the proper team members for prompt follow-up
Foster positive interactions with clients, visitors, and internal staff through responsive and attentive service

What we offer

401(k) with matching contribution
Health Insurance
Vision and Dental Insurance
Life Insurance
PTO, 10 days immediately, 5 prorated at half the year

Fulltime

Legal Support Assistant REG Hub 2

Working as a team to act as a point of contact for lawyers and to ensure the eff...

Location

United Kingdom , Bristol

Salary:

Not provided

DAC Beachcroft

Expiration Date

Until further notice

Requirements

Experience of working in a legal or professional services environment
An aptitude for managing multiple priorities, producing documents and client communications of the highest standard
Advanced knowledge of Microsoft Office
Advanced knowledge of document management/case management systems
An effective communicator with an excellent customer and client service approach
Customer/client service focused
Proven experience of managing client facing tasks and priorities, with a hands-on, practical approach
Effective at investigating issues and seeing a problem through to conclusion
Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges

Job Responsibility

Manage the production of documents and check returned work produced by the CTU team/speech recognition for accuracy/formatting
Taking and making client related calls, dealing with and handling message taking as appropriate
Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoring
Responsible for files to be opened and closed and supervise general filing requirements and record keeping and production of engagement letters ensuring compliant at all times
Monitor and track key dates for clients and ensure compliance procedures are up to date on all files and matters
Support lawyers in business development activities including the involvement in preparation of pitches and presentations, scheduling meetings e.g. tenders, internal client, etc.
Manage diaries, ensuring they are up-to date, anticipating requirements e.g. associated travel /accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and circulating papers
Produce and maintain Excel spreadsheets as required
First point of contact for their team, dealing with queries and acting on initiative to provide exceptional client service, promoting and developing ownership within the teams
Arrange for the preparation and collation of internal sector newsletters and briefings

What we offer

Flex Forward scheme (flexible working)

Fulltime

Private Client Legal Assistant / Administrator

We are a modern and client-focused law firm with an excellent reputation for del...

Location

United Kingdom , Buxton

Salary:

25000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Excellent organisational and administrative skills
Strong attention to detail and accuracy
Good IT skills including Microsoft Office
Professional and confident communication skills
Ability to manage a busy workload and prioritise effectively
Reliable, professional, and able to handle confidential information

Job Responsibility

Opening and maintaining client files
Drafting routine correspondence and legal documents
Assisting with wills, probate, LPAs, and trusts under supervision
Managing client onboarding, ID, and AML checks
Liaising with clients, third parties, and external organisations
Monitoring workflows and supporting fee earners with deadlines
Supporting billing, file management, and compliance procedures
Assisting with GDPR and SRA compliance requirements
Using LEAP case management system to manage files and workflows

What we offer

Supportive and professional working environment
Ongoing training and development opportunities
Generous annual leave entitlement
Mentoring and support from experienced fee earners
Exposure to a wide range of private client matters
Genuine long-term career progression opportunities

Fulltime

Administrative Assistant-Legal Office

We are looking for an Administrative Assistant to support legal and administrati...

Location

United States , Kansas City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative, clerical, or office support roles
Strong keyboarding and data entry skills with careful attention to detail
Excellent written communication skills, including spelling, grammar, and proofreading ability
Proficiency with Microsoft Office applications such as Word, Excel, Outlook, SharePoint, and Teams
Ability to manage competing priorities and remain organized while supporting multiple stakeholders
Strong customer service and interpersonal skills, with the ability to communicate effectively with diverse populations
High degree of professionalism, discretion, and sound judgment when handling confidential information

Job Responsibility

Support attorneys, paralegals, and leadership with day-to-day administrative tasks across multiple practice areas and teams
Draft, format, and proofread letters, notices, and other written materials with a high standard of accuracy
Sort and distribute incoming correspondence, identify urgent deadlines, and ensure time-sensitive items reach the appropriate staff promptly
Monitor office supply levels, place replenishment requests, and help maintain orderly shared workspaces
Arrange business travel and lodging as needed for team members
Organize client records and case documentation in alignment with established file retention and records procedures
Enter and update information in the case management system, including setting up new matters and closing files when appropriate
Answer calls, respond to routine questions, coordinate appointments, and provide backup coverage for front-desk or intake functions when needed
Interact with clients in a respectful, compassionate, and culturally aware manner while maintaining a welcoming office environment
Safeguard sensitive client and organizational information by following strict confidentiality standards at all times

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Administrative Assistant - Legal Office

We are looking for an Administrative Assistant to support legal and administrati...

Location

United States , Kansas City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative, clerical, or office support roles
Strong keyboarding and data entry skills with careful attention to detail
Excellent written communication skills, including spelling, grammar, and proofreading ability
Proficiency with Microsoft Office applications such as Word, Excel, Outlook, SharePoint, and Teams
Ability to manage competing priorities and remain organized while supporting multiple stakeholders
Strong customer service and interpersonal skills, with the ability to communicate effectively with diverse populations
High degree of professionalism, discretion, and sound judgment when handling confidential information
Experience in legal, nonprofit, or social services environments, bilingual ability such as Spanish, or familiarity with case management platforms is preferred

Job Responsibility

Support attorneys, paralegals, and leadership with day-to-day administrative tasks across multiple practice areas and teams
Draft, format, and proofread letters, notices, and other written materials with a high standard of accuracy
Sort and distribute incoming correspondence, identify urgent deadlines, and ensure time-sensitive items reach the appropriate staff promptly
Monitor office supply levels, place replenishment requests, and help maintain orderly shared workspaces
Arrange business travel and lodging as needed for team members
Organize client records and case documentation in alignment with established file retention and records procedures
Enter and update information in the case management system, including setting up new matters and closing files when appropriate
Answer calls, respond to routine questions, coordinate appointments, and provide backup coverage for front-desk or intake functions when needed
Interact with clients in a respectful, compassionate, and culturally aware manner while maintaining a welcoming office environment
Safeguard sensitive client and organizational information by following strict confidentiality standards at all times

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Client Services Assistant / Legal Support Specialist

A well-established, nationally recognized professional services firm is seeking ...

Location

United States , Miami

Salary:

65000.00 - 70000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in a professional services environment (legal experience a plus)
At least 3 years of experience in a receptionist, administrative, or client-facing role within a services environment
Strong ability to manage a multi-line phone system and handle a high volume of inbound calls efficiently
Excellent verbal and written communication skills with a strong and service-oriented approach
Proven organizational skills with close attention to detail and the ability to manage multiple tasks at once
Proficiency with general administrative duties, including scheduling, document handling, and office coordination
Comfortable working onsite in Miami, Florida, with flexibility to support office needs as they arise

Job Responsibility

Serve as the primary front desk point of contact, greeting clients and managing incoming calls
Coordinate conference rooms, meetings, and visitor logistics
Provide administrative support including scheduling, expense reports, and document management
Prepare binders, assemble exhibits, and assist with general legal support tasks
Support multiple attorneys and team members as needs arise

What we offer

Comprehensive benefits package
Paid parking
Supportive, feedback-driven culture
Bonus eligibility
Medical, vision, dental, and life and disability insurance (for contract/temporary professionals)
401(k) plan (for contract/temporary professionals)

Fulltime

Legal Support Assistant REG Hub 2

Location

United Kingdom , Leeds

Salary:

Not provided

DAC Beachcroft

Expiration Date

Until further notice

Requirements

Experience of working in a legal or professional services environment
An aptitude for managing multiple priorities, producing documents and client communications of the highest standard
Advanced knowledge of Microsoft Office
Advanced knowledge of document management/case management systems
An effective communicator with an excellent customer and client service approach
Customer/client service focused
Proven experience of managing client facing tasks and priorities
Effective at investigating issues and seeing a problem through to conclusion
Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
Excellent team player

Job Responsibility

Manage the production of documents and check returned work produced by the CTU team/speech recognition for accuracy/formatting
Taking and making client related calls
Responsible for keeping up to date with client specific protocols and processes
Responsible for files to be opened and closed and supervise general filing requirements
Monitor and track key dates for clients
Support lawyers in business development activities
Manage diaries
Produce and maintain Excel spreadsheets
First point of contact for their team
Arrange for the preparation and collation of internal sector newsletters and briefings

What we offer

Flex Forward scheme (flexible working)

Fulltime

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Office Administrator / Legal Support Assistant

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