Office Administrator & Invoicing Assistant Job at Robert Half (Birmingham)

Office Assistant

We are looking for a reliable and detail-oriented Office Assistant to join our t...

Location

United States , Boulder

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative or office assistant roles
Proficiency in Microsoft Office Suite and other basic software tools
Strong organizational skills and attention to detail
Ability to troubleshoot minor technical and facility-related issues
Effective communication skills, both written and verbal
Familiarity with submitting expense reports and managing invoices
Capable of handling multiple tasks and prioritizing responsibilities
Reliable and able to work independently in a small office environment

Job Responsibility

Manage office supplies and inventory, including purchasing necessary items using company credit cards
Approve cleaning invoices and monitor materials, coordinating with cleaners to ensure the office is well-stocked
Perform clerical tasks such as scanning documents, answering inbound calls, and handling email correspondence
Submit expense reports and ensure proper documentation of office expenditures
Access and manage the server room, including restarting equipment when required
Perform basic troubleshooting tasks, such as resetting breakers or addressing minor facility-related issues
Distribute incoming mail and ensure timely delivery of outgoing correspondence
Assist with administrative duties, including organizing files and maintaining records
Support building security by monitoring and addressing any related concerns
Train and utilize Airbase for expense management and approvals

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training

Fulltime

Office Administrator

Office Administrator - Part-Time role for an organised, proactive professional l...

Location

United Kingdom , Bristol

Salary:

27000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Assist with monthly revenue reporting and distribute updates
Ensure timely timesheet submissions
Process supplier invoices and raise PO requests
Verify IDs and coordinate new starter documentation
Support onboarding and format CVs into approved templates
Conduct quarterly office inspections
Manage travel bookings, meeting rooms, and refreshments
Liaise with suppliers and handle courier/mail services
Act as Fire Warden and First Aider

Job Responsibility

Finance & Reporting: Assist with monthly revenue reporting and distribute updates
Ensure timely timesheet submissions
Process supplier invoices and raise PO requests
HR & Onboarding: Verify IDs and coordinate new starter documentation
Support onboarding and format CVs into approved templates
Office Operations: Conduct quarterly office inspections
Manage travel bookings, meeting rooms, and refreshments
Liaise with suppliers and handle courier/mail services
Act as Fire Warden and First Aider

What we offer

Profit Share Scheme - bonus paid in three instalments
Pension
Independent Mortgage Advice
Life Assurance (4x annual salary)
Flexible Leave

Parttime

Administrative Assistant

Res Publica Group is a strategic communications agency helping clients own and s...

Location

Salary:

Not provided

Res Publica Group

Expiration Date

Until further notice

Requirements

2-3 years as an administrative assistant or in a similar role, with receptionist experience
Excellent written and verbal communication skills
Strong organizational and time management abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to work independently and as part of a team
Adaptable and flexible in a fast-paced, dynamic environment
Discretion and confidentiality when handling sensitive information
Personable, proactive and professional demeanor

Job Responsibility

Manage calendars, schedule appointments, and coordinate meetings for executives and other team members
Write, proof and edit communications and other materials such as client invoices
Handle incoming phone calls, emails, and visitors in a professional manner
Greet and direct clients, vendors, and other visitors to personnel or meeting spaces
Assist with travel arrangements, expense reporting, and other administrative tasks
Plan and coordinate internal meetings with materials, catering and technology support
Provide general office support, including ordering supplies, managing outgoing parcels, and liaising with vendors
Perform ad-hoc projects and other duties as assigned

What we offer

Competitive salary and benefits
Strong vacation and leave policies
Discounted commuter and fitness benefits
Regular social and philanthropic events
Professional development resources

Fulltime

Administrative Assistant

Administrative Assistant role supporting the Business Support Unit at a secondar...

Location

United Kingdom , London

Salary:

20000.00 - 26700.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in administration
Strong communication skills, both written and verbal
Excellent IT skills, particularly with Microsoft
Ability to multitask effectively in a busy office environment
A proactive attitude and a commitment to maintaining high standards

Job Responsibility

Providing exceptional reception and hospitality services
Managing essential administrative tasks such as photocopying, filing, and data inputting
Supporting the school's communication through texting and emailing services
Assisting with First Aid and maintaining student welfare
Selling school uniforms and sports equipment
Processing purchase orders and invoices

What we offer

Opportunities for professional development and training
A welcoming atmosphere where your contributions are valued
The chance to be part of a community that cares deeply about education and student welfare

Fulltime

Administrative Assistant

Administrative assistant to the Executive Director, Single Billing Office (SBO)....

Location

United States , Jacksonville

Salary:

Not provided

Baptist Health (Florida)

Expiration Date

Until further notice

Requirements

High School Diploma/GED
1-2 years Medical Office Experience
Experience in Word/PowerPoint/Excel/Outlook required

Job Responsibility

Coordinating a very active calendar
Preparing meeting presentations and reports
Facilitating meetings
Coordinating employee engagement activities
Processing vendor invoicing
Scheduling and reporting travel

Fulltime

Administrative Assistant

We are currently looking for Secretary, in our offices in Bulgaria. In this role...

Location

Bulgaria , Sofia

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

Excellent command of both English and Bulgarian
Bachelor’s degree in Finance, Accounting, Economics, or Business Administration is a plus
Prior experience in administrative and document-handling tasks
Proficient in Microsoft Office (Word, Excel, Outlook)
Strong organizational and planning abilities
Effective time management and ability to meet deadlines
Comfortable interacting with diverse groups of people
Strong communication and interpersonal skills
High attention to detail

Job Responsibility

Maintain a clean, organized office, including reception and kitchen areas
Welcome and assist guests, employees, and visitors
Handle all company correspondence (calls, emails, mail, packages)
Archive documents and report payment invoices to the Operations Manager
Schedule and organize meetings
manage calendars and planners
Support vendor, supplier, and service provider coordination
Arrange travel and accommodations per company policy
Monitor and manage office supply inventory
Perform general clerical tasks (data entry, document editing, scanning, etc.)

What we offer

Competitive remuneration package
Medical Insurance program
Multi Sport Card
Cooperation, creativity and innovation: we adopt flexible cooperation models to achieve fast results and increased productivity

Fulltime

Seasonal Administrative Assistant

ATLAS Navigators, LLC is an accounting, tax, and consulting firm looking for som...

Location

United States , Lubbock

Salary:

Not provided

ATLAS Navigators, LLC

Expiration Date

Until further notice

Requirements

Strong knowledge of computer software and programs
Friendly and social demeanor with excellent interpersonal skills
Ability to multitask and remain organized in a fast-paced environment
Strong problem-solving skills and a proactive mindset
Excellent written and verbal communication
Professionalism and attention to detail
Willingness to learn new tools and systems
Flexible, team-oriented attitude
Ability to manage shifting priorities and meet deadlines
Alignment with the company’s Mission, Vision, and Values

Job Responsibility

Utilize Microsoft Office tools, including Word and Excel, regularly
Operate firmwide software systems and manage multi-line phone systems
Greet and interact with clients professionally
Manage appointment scheduling and calendar coordination
Prepare and send outgoing mail
make occasional post office trips
Oversee general office upkeep, maintain inventory, and order supplies
Generate and distribute weekly reports
Assign incoming projects and assist in tracking progress
Scan, file, and assemble tax returns and client reports

What we offer

Medical, Dental, and Vision
GAP Benefits
Supplemental Benefits
Life and AD&D Insurance
Short- & Long-Term Disability Plans
401k with Company Matching
Bonus Structure
Flexible PTO with sick time
Incentive Program
Development Program

Office Administrator

A part-time Office Administrator role located in central London, offering flexib...

Location

United Kingdom , London

Salary:

13.00 - 17.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven administrative experience in a similar office-based role
Strong organisational and time management skills
Excellent written and verbal communication abilities
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to maintain confidentiality and handle sensitive information appropriately

Job Responsibility

Provide proactive administrative assistance to the team and management
Coordinate team activities, including scheduling meetings and organising internal and external events
Take and distribute accurate meeting minutes
Format reports and prepare presentations for various audiences
Support internal systems like project databases, timesheets, and expenses platforms
Assist with basic financial tasks, including logging expenses and supporting invoicing processes
Manage office supplies and maintain equipment
Liaise with energy providers and building management for facilities management
Act as the key user of the CRM system, handling data entry and supporting business initiatives
Update digital channels, including the website and social media

What we offer

Flexible working days to fit your schedule
A supportive team environment where your contributions are valued
Opportunity for growth with a temp-to-perm contract

Parttime

Office Administrator & Invoicing Assistant

Robert Half

Location:
United States , Birmingham

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 20, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Office Administrator & Invoicing Assistant

Office Assistant

Office Administrator

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Seasonal Administrative Assistant

Office Administrator

Office Administrator & Invoicing Assistant

Robert Half

Location:United States , Birmingham

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:February 20, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Office Administrator & Invoicing Assistant

Office Assistant

Office Administrator

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Seasonal Administrative Assistant

Office Administrator

Location:
United States , Birmingham

Category:
Office Administration

Contract Type:
Not provided

Job Posted:
February 20, 2026