Office Administrator & Invoicing Assistant Job at Robert Half (Birmingham)

Office Administrator / Accounting Assistant

We are looking for an organized and detail-oriented Office Administrator / Accou...

Location

United States , Christiana

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative experience in an office environment
Working knowledge of accounts payable and accounts receivable processes
Experience coding invoices and assisting with expense report processing
Strong attention to detail with the ability to maintain accuracy across multiple tasks
Comfortable performing receptionist duties and interacting professionally with employees, candidates, and visitors
Typing speed of 45 to 60 words per minute with solid data entry skills
Fluency in spoken and written Spanish necessary for this role

Job Responsibility

Manage day-to-day front desk and office support activities, including greeting visitors and maintaining a well-organized reception area
Assist with accounts payable and accounts receivable tasks by reviewing documentation, entering financial data, and helping keep records accurate and up to date
Code invoices appropriately and prepare them for timely processing in accordance with established procedures
Process employee expense reports and verify supporting information before submission for payment or reconciliation
Support onboarding activities by welcoming incoming employees, confirming completion of required paperwork, and coordinating distribution of uniforms
Respond to administrative requests from internal teams and help maintain organized files, records, and office documentation
Communicate with vendors, employees, and other contacts regarding routine billing, payment, and administrative inquiries
Provide general clerical support such as data entry, typing, and document preparation to keep office operations running smoothly

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Office Administrator / Legal Support Assistant

A well‑respected Glasgow law firm is looking for a highly organised and proactiv...

Location

United Kingdom , Glasgow

Salary:

25000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised, with excellent attention to detail
Proactive and able to prioritise without constant supervision
Responsible, and confident managing competing demands
Comfortable with tech and case management systems (Denovo experience a bonus)
Experienced in legal admin (preferred but not essential)

Job Responsibility

Handling phones, incoming/outgoing mail, scanning & filing
Managing supplies (milk, water, coffee), confidential waste collections
Opening new files, preparing terms of engagement letters
Carrying out and monitoring ID checks (via Amicus)
Supporting fee earners with admin tasks
Producing and issuing around 60 invoices per month (for 5 fee earners) via Denovo
Tracking payments and issuing reminders
Updating spreadsheets to track ID verification
Chasing clients for outstanding documentation
Ensuring compliance processes are followed consistently

What we offer

Supportive team environment
Opportunity to grow into more responsibility over time

Fulltime

Assistant Office Manager / Accounting Assistant

We are partnering with a growing construction company on the east side of Indian...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in an office management, administrative, or accounting support role
Exposure to accounting functions such as A/P, A/R, or payroll
Strong organizational and multitasking skills
Comfortable working in a fast-paced, hands-on environment
Proficiency in Microsoft Excel and accounting software (QuickBooks, Sage, or similar preferred)
Strong attention to detail and communication skills

Job Responsibility

Oversee daily office operations, ensuring a smooth and organized work environment
Provide administrative support to leadership and project teams
Assist with A/P and A/R processes, including invoice entry, vendor communication, and collections follow-up
Support payroll processing
serve as a backup to payroll/Office Manager coverage as needed
Ensure timely and accurate data entry in the company's financial and payroll systems
Perform basic accounting tasks, including reconciliations and journal entry support
Assist with maintaining entity reports, contractor licenses, certifications, and pre-qualifications
Maintain and update front office filing systems (physical and electronic)
Coordinate with vendors, subcontractors, and internal teams

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Manager / Office Administrator

Office Manager - Inverness Our client, a reputable organisation based in Invern...

Location

United Kingdom , Inverness

Salary:

Not provided

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Strong organisational and multitasking skills
Excellent communication and interpersonal abilities
Proficiency in MS Office Suite and office management software
Ability to prioritise tasks and work independently
A proactive approach with a friendly, professional manner
Previous experience in office administration or management is highly valued

Job Responsibility

Overseeing day-to-day office functions, including administration, facilities, and supplies
Managing correspondence, emails, and phone enquiries efficiently
Coordinating meetings, appointments, and travel arrangements
Supporting HR activities such as onboarding and maintaining staff records
Ensuring health and safety compliance across the workplace
Assisting with basic financial tasks like invoicing and expense management
Leading a small team, providing guidance and support as needed

Fulltime