Office Administrator II Job at Builders FirstSource (Madison)

Badge Administrator II

This Long-term Contract position focuses on reviewing access requests, issuing c...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience performing administrative or office support work in a structured, process-driven environment
Familiarity with physical access control, badge administration, or security-related workflows
Ability to work within a ticketing system and manage multiple requests with strong attention to detail
Comfortable using computer-based systems, data entry tools, and badge or printer hardware
Strong judgment and discretion when handling access approvals and sensitive security information
Effective communication skills for assisting employees, contractors, and vendors in a detail-oriented manner
Dependable attendance, punctuality, and the ability to manage responsibilities with minimal supervision

Job Responsibility

Manage the daily processing of badge requests and physical access changes for employees, contractors, and vendors
Review submitted access requests for completeness and legitimacy before issuing or updating credentials
Create, renew, and deactivate badges and facility access permissions within designated access control systems
Support new personnel onboarding by entering required information into security and access management platforms
Assist individuals with badge-related questions and access needs while maintaining compliance with established procedures
Operate badge printing equipment and related tools to produce and distribute physical credentials accurately
Investigate routine access issues, help resolve straightforward problems, and escalate more complex concerns to security leadership when needed
Maintain required documentation, approvals, and records associated with badge issuance and facility access activities
Contribute to broader physical security and access control objectives through consistent, accurate, and timely administrative support

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Mce Grants Administrator Ii

Reporting to the Director of Research Administration and a member of the Departm...

Location

United States , Denver

Salary:

67000.00 - 77000.00 USD / Year

The University Of Denver

Expiration Date

Until further notice

Requirements

Bachelor's degree in a related field and 3 years research administration-related experience, including preparing proposal submissions, and providing post-award grants administration. Associates degree and work experience related to the position can be substituted on a year for year basis for the BA.

Job Responsibility

Support faculty in the development and submission of grant proposals, including helping develop a timeline, budget preparation, completion of sponsor and institutional forms, and navigation of required submission systems
Advise faculty and unit leadership on sponsor guidelines, eligibility requirements, budget rules (including selecting appropriate rates), and university policies related to proposal submission, personnel effort, and budget considerations
Maintain current knowledge of and advises faculty, institute, and center leadership on federal and other external sponsor requirements to ensure proposals are compliant and ready for submission
Initiate and manage proposal records within the university’s electronic research administration system (InfoEd) and coordinate required institutional reviews and approvals prior to submission
Provide guidance, tools, and resources to strengthen proposal development and to support pursuit of external funding opportunities
Collaborate closely with the Associate Dean for Research, Director for Research Administration, the Business Office, and ORSP to ensure IDC, cost-share, course buyout, grant pay, space requirements or other impacts are understood and can be accommodated
Provide strategic oversight of post-award grant portfolios, ensuring both current-year execution and long-range financial sustainability across multiple projects, funding sources, departments, institutes, and centers
Lead long-range financial planning for sponsored projects, including multi-year forecasting, scenario modeling, and alignment of grant expenditures with project milestones, staffing plans, and institutional priorities
Provide strategic financial technical assistance and guidance to the ADR, project PIs, and teams across a complex portfolio
Manage post-award grant budgets with PIs across the project lifecycle, including spending projections, expense monitoring, forecasting, identification of potential cost overruns or allowability issues, and supporting budget modifications

What we offer

medical
dental
retirement
paid time off
tuition benefit
ECO pass

Fulltime

It Support Administrator Ii

Join our team as a IT Support Administrator II and become a key driver of our te...

Location

United States , Dulles

Salary:

Not provided

Everseen

Expiration Date

Until further notice

Requirements

Proven experience in technical support or help desk role with hands-on troubleshooting experience
Expertise in Microsoft 365 administration, particularly for user onboarding/offboarding (account management, license assignment)
Strong proficiency in managing and troubleshooting Windows 11 and macOS environments
Basic networking knowledge and practical experience are required
Excellent oral and written communication skills in business-fluent English
Be based in Washington DC to attend the office

Job Responsibility

Manage the full lifecycle of user-generated tickets using our internal Service Desk, from initial response to final resolution
Respond to requests for technical assistance in person, via phone, chat, and email, ensuring clear communication and timely follow-up
Identify, escalate, and redirect issues requiring urgent attention or specialized resources to ensure efficient problem resolution
Diagnose and resolve technical hardware and software issues across various platforms, including laptops, desktops, mobile devices, and servers (Windows, Linux, MacOS, Android, iOS)
Handle all technical aspects of employee onboarding and offboarding, including account creation, hardware provisioning, and access management within Microsoft 365 and other systems
Identify and fix local network issues to ensure stable connectivity for users
Develop a deep understanding of our proprietary solution and hardware stack used in our self-checkout demo area
Provide hands-on technical support for internal teams using the demo area, both locally and at conferences
Manage local IT assets, including inventory tracking, deployment, and maintenance
Help create and update training manuals and documentation for new and revised software and hardware

Fulltime

Payroll Administrator II

Under limited supervision responsible for performing organizational payroll duti...

Location

United States , Lexington

Salary:

Not provided

Navarro Inc

Expiration Date

Until further notice

Requirements

Bachelor’s Degree or equivalent
6+ years of related experience, or an equivalent combination of education and experience is required
Ability to obtain and maintain a Homeland Security Presidential Directive 12 (HSPD-12) credential
Possesses strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with moderate attention-to-detail
Administers senior level written and verbal communication skills
Possesses senior level PC skills to include Microsoft Office (Outlook, Word, Excel, and PowerPoint), and Adobe Acrobat
Conveys the ability to apply organizational practices, policies and procedures
Maintains the judgment and discretion to properly discern and safeguard highly-sensitive information and documents, including company-proprietary information, and classified or otherwise sensitive national security information
US citizenship is required

Job Responsibility

Prepares monthly payments and paycheck withholdings for retirement contributions, taxes, union dues, flexible spending account (FSA) withholdings, and other deductions in accordance with established procedures and governmental regulations
Processes payroll, including distribution of payroll checks
Verifies payrolls are processed in accordance with the U.S. Department of Energy (DOE) prime contract and collective bargaining agreement(s) (CBAs)
Reconciles payroll tax forms (i.e., W-2, 940, 941, etc.)
Performs research concerning the proper tax treatment of unique payroll transactions
Utilizes payroll journals, social security reports, burden spread, weekly and monthly distribution reports, benefits reports and other statistical and informational reports as required
Works with 401(k) benefits administrator to transfer benefits files
Works with Automated Data Processing (ADP) on the implementation of new payrolls or revisions
Prepares special reporting for management and auditors

What we offer

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation & Public Holidays)
Short Term & Long Term Disability

Fulltime

System Administrator II

Under general supervision by a senior Systems Administrator or other unit manage...

Location

United States , Rapid City

Salary:

86000.00 - 90000.00 USD / Year

Amentum

Expiration Date

Until further notice

Requirements

Must have an active Top-Secret Clearance with SCI eligibility or the ability to obtain TS/SCI. Note: US Citizenship is required to obtain a Top-Secret clearance.
Must possess and maintain a Comp TIA Security+ CE certification.
Trained in information assurance to DoD 8570.01-M IAT Level II
2-4 years’ information technology and Windows OS experience in the field.
Posses demonstrated system or network administration skills, knowledge, and technical competence in the management of workstations, information systems and networks to include both hardware (A+) and software.
Understand network topology, standards, and protocols.
Possess hands-on experience administering Windows 11 as well as Windows Server 2016/9 experience.
Possess a professional understanding and use of Microsoft Office Professional suite of software (Word, Access, Excel, PowerPoint, etc.).
Must possess and maintain a current state issued driver’s license.

Job Responsibility

Assists with basic configuration, monitoring, troubleshooting, analysis of Desktop and Servers, networks, video systems.
Participates in the installation and administration of local systems using multiple protocols and various computer systems/tools.
Writes detailed/technical problem reports, assists with root cause analysis and recommendations for configuration and process changes.
Installs, upgrades and administers operating systems and application software in multi-user client/server environments, using Windows 11 Enterprise.
Provides customer with technical support by responding to IT help desk issues.
Perform other related duties and tasks as directed.

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance

Fulltime

Practice Administrator II

The Practice Administrator will manage the administrative and financial day-to-d...

Location

United States , Brookline

Salary:

93537.60 - 149656.00 USD / Year

Boston Children's Hospital

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business, healthcare administration, or related field required
Master’s degree preferred
Bachelor’s degree with 6 years of experience or Master’s degree with 4 years of experience
Ability to effectively manage the employees within assigned departments and to influence and negotiate with peer level managers on issues and programs that impact assigned departments
Knowledge and skills necessary to solve complex problems in the areas of clinical/research operations, business planning, financial management, marketing, personnel, and information systems management

Job Responsibility

Manage daily operational efficiency, throughput, and coverage for assigned clinical areas by organizing work and work methods to ensure efficient use of staff time and equipment
Collaborate with Human Resources, Department Administrator, and physician/nurse leaders, and manage human resources effectively through efficient staffing, coaching and development of staff, and setting and maintaining high work standards. Delegate authority, responsibility, and work appropriately among subordinates or subordinate work units
Prepare and monitor the department/program budgets together with division manager and physician leaders. Monitor operational and financial targets and variations in line with budget expectations
Collaborate with Hospital Compliance, physician and nurse leaders, to manage compliance with government regulations and third-party payor requirements
Act as an administrative liaison between the clinical program and hospital departments which may include IT, Facilities, Marketing, outside vendors, and contractors. Serve as the principal liaison to any other hospital on joint matters and shared programs. Serve on hospital task forces and committees, as appropriate
Interact routinely with the corresponding Program Chiefs, Hospital Department Administrators, Nursing leadership, respective physicians/referring physicians, and their offices across Genetics, Metabolism, and Dermatology, as well as other specialties that may share clinic space
Participate and/or provide administrative support to Chiefs and nurse leaders in the development and ongoing improvement of disease-specific clinical outcome metrics. Direct and develop staff to look at service delivery workflows and processes and identify opportunities for improvement of these outcome metrics
Collaborate with Hospital personnel and Departmental faculty to plan and implement the strategic vision for the clinical components of the department’s mission

What we offer

flexible schedules
affordable health, vision and dental insurance
child care and student loan subsidies
generous levels of time off
403(b) Retirement Savings plan
Pension
Tuition and certain License and Certification Reimbursement
cell phone plan discounts
discounted rates on T-passes

Fulltime

Mgr-Front Office II

Responsible for all front office functions and staff. Areas of responsibility in...

Location

Vietnam , Nha Trang

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
4 years experience in the guest services, front desk, or related professional area
OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration or related major
2 years experience in the guest services, front desk, or related professional area

Job Responsibility

Utilizes interpersonal and communication skills to lead, influence, and encourage others
advocates sound financial/business decision making
demonstrates honesty/integrity
leads by example
Encourages and builds mutual trust, respect, and cooperation among team members
Serves as a role model to demonstrate appropriate behaviors
Supervises and manages employees. Manages all day-to-day operations. Understands employee positions well enough to perform duties in employees' absence
Establishes and maintains open, collaborative relationships with employees and ensures employees do the same within the team
Ensures recognition of employees is taking place across areas of responsibility
Communicates performance expectations in accordance with job descriptions for each position and monitors progress

Fulltime

Grants and Contracts Administrator II

The Grants and Contracts Administrator serve as the administrator and primary co...

Location

United States of America , Rochester

Salary:

60431.00 - 84603.00 USD / Year

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor's degree and training in an administrative area (e.g., Management, Accounting, Finance, Law, or Public Policy) or related field
3 years of related research administration experience
or an equivalent combination of education experience
Firm understanding of grant finances, including budgeting
Strong facility and aptitude with Excel and knowledge of post-award grants budgeting
Problem-solving, communication and organizational skills, ability to prioritize workload, hard drive and software computer skills, budgeting knowledge
Excellent knowledge of MS Office (Excel, Outlook, Word)
Professionalism demonstrated by excellent interpersonal relationship-building and high degree of organization
Demonstrated ability to work independently and effectively manage own workload
Outstanding communication skills, including written communication

Job Responsibility

Serve as the administrator and primary contact for all sponsored projects and contracts proposed by and awarded to faculty
Develop and support the research infrastructure at Warner
implement processes, and coordinate workshops and mentoring activities
Partners with faculty, primary investigators, the Office for Research and Project Administration (ORPA), and funding organizations on pre/post award sponsored research activities required for the submission, acceptance, management and closing of sponsored activities
Collaborate with the Associate Dean for Research to manage the preparation and submission of projects and proposals, including budgets, for review by ORPA and external funders/partners
Assists with locating sources of outside funding
Supports pre-and post-award logistics including coordination of the Warner Research Subjects Review Board (RSRB) team and processes
Supports PI with award management, overseeing financial activity and ensuring compliance with sponsor terms, University policies/procedures and federal regulations
Maintains collaborative relationships with Office of the Dean, Warner Finance, ORPA, Office of Research and Accounting Cost Standards (ORACS), Purchasing Services and other administrative areas within the University

Fulltime

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Office Administrator II

Job Description

Job Responsibility

Requirements

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