Office Administrator / HR & Operations Coordinator Job at Robert Half (Iowa City)

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HR & Operations Coordinator

With an uncompromising commitment both to British manufacturing and to our custo...

Location

United Kingdom

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

3+ years of experience in HR administration or operations, preferably within a fast-paced environment
Strong organisational skills with the ability to manage multiple tasks simultaneously
Experience with HRIS systems and Microsoft Suite
Excellent communication skills, both written and verbal
Ability to handle sensitive information with discretion
A calm and reliable presence, with the maturity to handle confidential matters and support colleagues with tact and discretion
Comfortable working both independently and collaboratively in a small team environment

Job Responsibility

Manage Breathe HRIS system, ensuring accurate employee records, data management, and reporting
Assist in the recruitment process, including job postings, candidate screening, first-line candidate communication, interview coordination and ATS system management
Prepare employee contracts, conduct references checks
Manage new starter documentation and liaise with IT to ensure timely setup of equipment and access
Facilitate the onboarding process to ensure new hires have seamless experience
Assist in managing benefits programs, including enrollment and ongoing support
Support performance management processes, including Culture Amp 1-2-1, Goals setting and performance reviews
Coordinate exit interviews and ensure the smooth offboarding of departing employees
Manage the return of company property and ensure all administrative tasks are completed
Provide general HR administrative support, including with HR projects, HR policies implementation and initiatives as required

Office & HR Coordinator

We are looking for an organized Office & HR Coordinator to support daily adminis...

Location

United States , Eugene

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office coordination, administrative support, or HR support within a business environment
Working knowledge of accounts payable, accounts receivable, invoice processing, and check handling procedures
Familiarity with QuickBooks Online for day-to-day accounting or bookkeeping tasks
Experience using HRIS platforms such as Paylocity to manage employee information and payroll-related updates
Strong attention to detail with the ability to handle multiple responsibilities accurately and consistently
Comfortable providing front-desk or reception coverage as part of a broader office support role
Ability to work on-site Monday through Friday during standard business hours, with some flexibility as needed

Job Responsibility

Coordinate day-to-day office operations, ensuring supplies, schedules, and general administrative tasks are handled efficiently in the office
Support HR administration by maintaining employee records, assisting with onboarding activities, and helping ensure compliance with internal policies and employment requirements
Process accounts payable and accounts receivable transactions with accuracy, including invoice entry, payment tracking, and related documentation
Use QuickBooks Online and other business systems to manage financial records and support routine accounting activities
Assist with bi-monthly payroll processing and employee data updates through Paylocity or similar HRIS platforms
Provide receptionist support when needed by greeting visitors, answering incoming communications, and directing inquiries appropriately
Help organize employee engagement efforts and coordinate office events that contribute to a positive workplace experience
Maintain organized records and workflows while identifying administrative details that require follow-up or resolution

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Hr Operations Administrator

We’re excited to offer an opportunity for a motivated and dynamic individual to ...

Location

Australia , Old Toongabbie

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

Tertiary qualifications in HR or a related fields
Prior experience working on HRIS such as Workday is desirable
Proven administrative skills and solid attention to detail
Ability to maintain confidentiality and discretion
Ability to work in a fast-paced and busy environment
Previous experience providing support to an HR team in a complex environment is highly desired
Solid experience in Microsoft Word, Excel, and Outlook
Experience in Microsoft Teams, Adobe Sign, and/or Workday is highly desired
Ability to work autonomously
Able to balance multiple tasks based on priorities

Job Responsibility

Prepare all employment-related contracts, letters, and new employee documentation
Manage the HR Operations mailing Inbox within SLAs
Coordinate the approval and distribution of employment-related contracts, letters, and new documentation within SLAs
Collaborate with the Talent Acquisition and Payroll teams to ensure new employees are properly set up on our HRIS and Payroll system
Manage employment job changes, such as promotions, secondments, and workplace flexibility agreements, and update them via HR Tracker
Oversee employee terminations and ensure a well-managed off-boarding process
Ensure the accuracy and integrity of employee data in HRIS, including regular data matching checks between Workday and the Payroll system ADP
Liaise with People Leaders regarding onboarding, offboarding, and employee data management
Serve as a subject matter expert in the HRIS, assisting with queries from all Business Units related to reporting and process guidance
Support the HR Business Partnering team and the wider HR team as needed

Fulltime

Hr operations coordinator

Alpha is bringing their impressive global success story to Hungary, building a b...

Location

Hungary , Budapest

Salary:

Not provided

Randstad

Expiration Date

July 31, 2026

Requirements

BSc/MSc in Economics or Finance or equivalent professional experience
1–3 years of proven experience in an HR or Recruitment Operations role
Hands-on experience with HRIS/ATS platforms (e.g., Workday, Greenhouse) and proficiency in the MS Office Suite
Business language fluency in English with the ability to handle sensitive information with professional discretion
You are proactive, detail-oriented, and possess the interpersonal skills to act as a bridge between employees, candidates, and managers in a fast-paced environment.

Job Responsibility

Own the new hire journey by synchronizing contract preparation, system provisioning, and orientation schedules to ensure a professional first-day experience
Manage the full exit cycle, including sensitive communications, system deactivations, and the logistics of equipment recovery and final documentation
Act as the guardian of the employee journey, ensuring every organizational change is reflected instantly and accurately within the HR ecosystem
Maintain gold standard employee records across digital platforms, ensuring data is not only accurate but fully compliant with internal audit controls
Execute real-time updates for promotions, transfers, and personal data changes, meeting strict deadlines to support payroll and reporting accuracy
Draft official employment correspondence and verifications while providing the essential data needed for statutory compliance reporting
Act as the primary liaison between immigration vendors and legal teams to navigate complex visa and work permit applications and renewals
Maintain a proactive tracking framework for immigration timelines, ensuring managers and employees are informed well in advance of expiration dates
Ensure all sensitive immigration and right-to-work documentation is stored in a secure, audit-ready manner
Contribute to the evolution of HR services by assisting in HRIS enhancements, policy updates, and the continuous optimization of administrative workflows

What we offer

Performance-Based Bonus
Cafeteria
Pension fund contribution
Life Insurance
Hybrid Model: Enjoy the best of both worlds with a flexible schedule (usually 2-3 days in the office)
Home Office Support
Work from Abroad: Work from another country for up to 20 days per year to better sync your travel plans with your career
Private Health Insurance
Mental Health Support
Inclusive Care: Dedicated support for special needs, including workplace accessibility and specific health considerations

Fulltime

HR Operations Coordinator

Carex is partnering with a BioTech industry partner to identify an HR Operations...

Location

United States , Madison

Salary:

Not provided

Carex Consulting Group

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field
or equivalent combination of education and experience
Foundational knowledge of HR principles, business operations, and administrative processes
Strong organizational, interpersonal, and problem-solving skills
Ability to manage multiple priorities and adapt in a fast-paced, evolving environment
Effective verbal and written communication skills
Proficiency in Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook
Experience with HR systems such as Workday or applicant tracking systems preferred
Familiarity with HR operations, recruitment processes, or employee lifecycle support preferred
Exposure to agile or scrum methodologies is a plus

Job Responsibility

Support onboarding, interview scheduling, employment offers, background checks, and offboarding processes
Assist with logistics and preparation for employee-facing HR activities and new hire tasks
Enter, audit, and maintain accurate employee and candidate data across HR systems
Maintain employee records, including filing, retention, and agreement tracking
Manage HR inbox or case queues, resolving inquiries or escalating as appropriate
Participate in HR projects and process improvement initiatives
Ensure compliance with employment laws, regulations, and internal policies
Handle sensitive and confidential information with discretion and care
Identify data discrepancies and proactively resolve issues to maintain system integrity
Build strong relationships across HR and business teams while serving as a reliable resource

Front Office - Operations Coordinator

The Front Office-Operations Coordinator is the welcoming face of the organizatio...

Location

United States , Omaha

Salary:

36000.00 - 52000.00 USD / Year

ONESTAFF MEDICAL

Expiration Date

Until further notice

Requirements

2+ years of experience in reception, administrative support, and/or hospitality.
1+ years of experience scheduling business travel.
Excellent communication and customer service skills
Strong organizational abilities with attention to detail
Proficiency with Microsoft Office (Outlook, Word, Excel, Teams)
Ability to multitask and manage competing priorities in a fast-paced environment
Professional appearance and demeanor
Problem-solving mindset and strong follow-through
Highly reliable

Job Responsibility

Greet visitors and employees with professionalism and a positive, customer‑focused attitude
Answer incoming calls and manage front desk email communications
Maintain visitor logs, prepare guest badges, and follow organizational security protocols
Keep the reception area clean, organized, and representative of the company’s brand
Arrange domestic and international travel for staff, including air, hotel, ground transportation, and itineraries
Ensure travel bookings comply with company policies and budget guidelines
Monitor travel schedules and adjust plans as needed
Support planning for onsite and offsite meetings, events, and conferences
Coordinate vendor services for events (catering, AV, facilities, etc.)
Assist with registration, materials, travel, and logistics for conference attendees

What we offer

The Standard
401K
Car Allowance
Eat Well
Employee Assistance Program
Flex Hours
Free Direct Deposit / Weekly Pay
Game Rooms
Gym Privileges
HealthJoy

Fulltime

Administrative Operations & HR Coordinator

We are looking for a highly organized and detail-oriented Administrative Operati...

Location

United States , Rogers

Salary:

80000.00 - 100000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of executive support experience or similar (office management, HR coordination, or across sales operations)
Strong proficiency in Microsoft Excel and Smartsheet (or similar project tracking/ reporting tools)
Excellent organizational and communication skills
Ability to manage multiple priorities with attention to detail
High level of professionalism and discretion
Experience with benefits administration and HR compliance
Familiarity with marketing and sales processes, including co-op advertising, promotions, and customer programs

Job Responsibility

Coordinate and manage executive and corporate calendars, ensuring meetings are scheduled and follow-up actions are tracked effectively
Act as a point of contact between leadership and cross-functional teams, handling sensitive matters with professionalism and discretion
Monitor and manage manufacturer programs, pricing updates, and sales initiatives to support business operations
Prepare accurate sales reports and dashboards to aid decision-making processes and maintain organizational transparency
Oversee project tracking tools, providing regular status updates and ensuring timelines are met
Administer employee benefits, including health insurance and retirement plans, while supporting open enrollment and vendor communication
Maintain confidential employee records and ensure compliance with employment policies and procedures
Update and communicate changes to the Employee Handbook, ensuring staff are informed of new policies
Facilitate onboarding and offboarding processes, including training coordination and benefits documentation
Identify inefficiencies in workflows and implement process improvements to enhance operational consistency

What we offer

401(k) w/ company match
bonus in the form of profit sharing
Medical insurance
Health Savings Account
Flexible PTO + Paid Holidays

Office Operations Coordinator

We are seeking, on behalf of a well-established architecture office, a highly or...

Location

Greece , Athens

Salary:

Not provided

Randstad

Expiration Date

October 13, 2026

Requirements

5–7 years of relevant experience in administration or financial coordination
prior experience in
Excellent command of Microsoft Office (especially Excel)
Solid knowledge of Greek tax law, VAT, MyData, and accounting procedures
Strong written and spoken communication skills in both Greek and English
Bachelor's degree in Business, Project Management, Economics or a related field

Job Responsibility

Coordinate daily communication with the accounting and tax office
Perform monthly data entry, update records, and maintain organized filing systems
Manage interactions with external collaborators, subcontractors, and suppliers
Monitor balances, schedule payments and collections, and reconcile accounts
Support proposal preparation, project initiation processes, and expense tracking
Handle project certifications and liaise with clients regarding approvals and payments
Track receivables, send payment reminders, and ensure financial timelines are met
Oversee invoicing processes and validate supplier documents
Monitor bank accounts, execute payments, and maintain financial archives
Assist with tax and license procedures, and support insurance and compliance tasks

Fulltime

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Office Administrator / HR & Operations Coordinator

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Job Responsibility

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