Office Administrator and Accounting Support

• Handle accounts payable and receivable by coding vendor invoices, issuing customer bills, and processing payments
• Track operational and inventory costs, managing monthly branch transfers and semi-annual product counts
• Review new customer credit applications and prepare documentation packages for Branch Manager approval
• Prepare and organize all branch paperwork, including order acknowledgements, tracking info, and packing slips
• Coordinate month-end procedures by tracking financial accruals and gathering data for annual audits
• Support the Warehouse Manager by entering inventory orders directly into the accounting system
• Manage daily office logistics by greeting visitors, handling mail/couriers, and routing customer inquiries

• Understand the Three Way Principle - Match the Purchase Orders, to the Packaging Slips and the Vendor Invoices before sending them out for approval
• Strong Accounting background, either in experience or through post-secondary education
• Knowledge in Odoo or QuickBooks is an asset
• Intermediate proficiency in Microsoft Excel, including data entry, basic equations, and spreadsheet navigation
• Highly adaptable with great computer skills
• Excellent time-management skills with a proven ability to maintain an organized process flow for high volumes of information
• Strong interpersonal and communication skills for professional interaction with customers, vendors, and coworkers
• Ability to learn new software and operating systems quickly through provided coaching

Knowledge in Odoo or QuickBooks is an asset

• Competitive compensation based on experience
• Comprehensive benefits package
• A stable, long-tenured team environment
• Steady weekday hours from 8:00 AM- 4:30 PM
• On-site parking
• Dynamic in-person office culture with team-building events
• Be a part of a collaborative and support work environment, where teamwork is valued