Office Administrator and Accounting Support Job at Randstad (Winnipeg)

Office Administrator and Accounting Support

Are you a detail-oriented professional with a passion for numbers and a knack fo...

Location

Canada , Winnipeg

Salary:

Not provided

Randstad

Expiration Date

August 08, 2026

Requirements

Understand the Three Way Principle - Match the Purchase Orders, to the Packaging Slips and the Vendor Invoices before sending them out for approval
Strong Accounting background, either in experience or through post-secondary education
Knowledge in Odoo or QuickBooks is an asset
Intermediate proficiency in Microsoft Excel, including data entry, basic equations, and spreadsheet navigation
Highly adaptable with great computer skills
Excellent time-management skills with a proven ability to maintain an organized process flow for high volumes of information
Strong interpersonal and communication skills for professional interaction with customers, vendors, and coworkers
Ability to learn new software and operating systems quickly through provided coaching

Job Responsibility

Handle accounts payable and receivable by coding vendor invoices, issuing customer bills, and processing payments
Track operational and inventory costs, managing monthly branch transfers and semi-annual product counts
Review new customer credit applications and prepare documentation packages for Branch Manager approval
Prepare and organize all branch paperwork, including order acknowledgements, tracking info, and packing slips
Coordinate month-end procedures by tracking financial accruals and gathering data for annual audits
Support the Warehouse Manager by entering inventory orders directly into the accounting system
Manage daily office logistics by greeting visitors, handling mail/couriers, and routing customer inquiries

What we offer

Competitive compensation based on experience
Comprehensive benefits package
A stable, long-tenured team environment
Steady weekday hours from 8:00 AM- 4:30 PM
On-site parking
Dynamic in-person office culture with team-building events
Be a part of a collaborative and support work environment, where teamwork is valued

Fulltime

Board Administrator and CEO Office Support

We are seeking an experienced administrator with secretarial skills to act as th...

Location

United Kingdom , London

Salary:

19800.00 - 24700.00 GBP / Year

techUK

Expiration Date

Until further notice

Requirements

Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate
Strong written and verbal communication skills
High level of attention to detail, accuracy and confidentiality
Flexible, adaptable, able to work on own initiative with can-do-attitude
Able to work collaboratively and independently on own initiative
Ability to manage multiple priorities and tight deadlines, exercising sound judgement
Ability to build effective working relationships with colleagues and stakeholders at all levels
A proactive and adaptable approach to work
Previous experience in EA/PA role supporting a CEO or similar
An understanding of board governance and regulatory compliance

Job Responsibility

Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually
Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings
Prepare scripts for Board Chairs and send to them in advance of meetings
Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members
Liaise with the SLT to draft agendas for board meetings
Monitor the Company Secretary inbox and respond appropriately to any incoming emails
Send nomination forms out for selected directors when requested
Arrange Remuneration Committee meeting annually, including distribution of papers
Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance
Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current

What we offer

discretionary bonus
comprehensive benefits

Parttime

Board Administrator and CEO Office Support

We are seeking an experienced administrator with secretarial skills to act as th...

Location

United Kingdom , London

Salary:

16200.00 - 18000.00 GBP / Year

techUK

Expiration Date

Until further notice

Requirements

Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate
Strong written and verbal communication skills
High level of attention to detail, accuracy and confidentiality
Flexible, adaptable, able to work on own initiative with can-do-attitude
Able to work collaboratively and independently on own initiative
Ability to manage multiple priorities and tight deadlines, exercising sound judgement
Ability to build effective working relationships with colleagues and stakeholders at all levels
A proactive and adaptable approach to work
Previous experience in EA/PA role supporting a CEO or similar
An understanding of board governance and regulatory compliance

Job Responsibility

Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually
Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings
Prepare scripts for Board Chairs and send to them in advance of meetings
Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members
Liaise with the SLT to draft agendas for board meetings
Monitor the Company Secretary inbox and respond appropriately to any incoming emails
Send nomination forms out for selected directors when requested
Arrange Remuneration Committee meeting annually, including distribution of papers
Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance
Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current

What we offer

discretionary bonus and comprehensive benefits

Parttime

Sales and Office Administrator

We are looking for a dependable and well-organized Sales and Office Administrato...

Location

Canada , Mississauga

Salary:

19.00 - 20.00 CAD / Hour

Azuma Foods Canada

Expiration Date

Until further notice

Requirements

Business-level fluency in English
High school diploma or equivalent required (post-secondary education preferred)
Previous experience in sales support or office administration preferred
ERP system experience is an asset
Strong organizational, communication, and multitasking skills
Proficiency in Microsoft Excel
Shopify experience is a plus
Valid driver's license is an asset
Team player with the ability to work independently
Legally entitled to work in Canada and able to work occasional overtime as required

Job Responsibility

Enter, confirm, and manage sales orders, invoices, credit memos, returns, and rebates
Maintain accurate sales documentation and update sales-related Excel files
Monitor inventory levels during order entry and coordinate re-orders
Support the sales team with customer correspondence, account coverage, and commission calculations
Assist with food shows, product samples, promotional materials, and customer product registrations (including GS1)
Provide customer service via email and in-person pick-ups
Coordinate shipments and act as a liaison with delivery service providers
Prepare shipping documents and tags
Update Shopify product details, inventory levels, lot numbers, and best-before dates
Monitor online inventory, place orders with local vendors, and prepare weekly order summaries

Fulltime

Office Administrator / Accounting Assistant

We are looking for an organized and detail-oriented Office Administrator / Accou...

Location

United States , Christiana

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative experience in an office environment
Working knowledge of accounts payable and accounts receivable processes
Experience coding invoices and assisting with expense report processing
Strong attention to detail with the ability to maintain accuracy across multiple tasks
Comfortable performing receptionist duties and interacting professionally with employees, candidates, and visitors
Typing speed of 45 to 60 words per minute with solid data entry skills
Fluency in spoken and written Spanish necessary for this role

Job Responsibility

Manage day-to-day front desk and office support activities, including greeting visitors and maintaining a well-organized reception area
Assist with accounts payable and accounts receivable tasks by reviewing documentation, entering financial data, and helping keep records accurate and up to date
Code invoices appropriately and prepare them for timely processing in accordance with established procedures
Process employee expense reports and verify supporting information before submission for payment or reconciliation
Support onboarding activities by welcoming incoming employees, confirming completion of required paperwork, and coordinating distribution of uniforms
Respond to administrative requests from internal teams and help maintain organized files, records, and office documentation
Communicate with vendors, employees, and other contacts regarding routine billing, payment, and administrative inquiries
Provide general clerical support such as data entry, typing, and document preparation to keep office operations running smoothly

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Project And Office Administrator

Are you an organised and energetic individual looking to join a vibrant team? Ou...

Location

United Kingdom , City Of London

Salary:

35000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

2-3 years of experience in a similar role
Highly organised and able to prioritise tasks effectively
Attention to detail and strong communication skills (both written and verbal)
Friendly, polite, bubbly, and confident

Job Responsibility

Administrative Support: Assist the Project Director and Construction team with various tasks, ensuring smooth project execution
Purchase Orders: Prepare and distribute Purchase Orders while collating and verifying Subcontractor invoices
Document Management: Manage drawing folders and schedules, ensuring they are up to date in SharePoint and on-site
Site Files Preparation: Prepare Site Files and Operation & Maintenance Manuals (O&MMs) for easy access
Access Coordination: Arrange building access for personnel and suppliers, ensuring seamless operations
Timesheet Management: Oversee temporary staff timesheets and manage authorizations efficiently
Client Variation Orders: Manage and communicate Client Variation Orders promptly with the Accounts department
Welcome visitors and manage the reception area with a friendly demeanour
Handle company correspondence, including phone calls, emails, letters, and packages
Maintain inventory of office supplies, including stationery and multimedia equipment

Fulltime

Accounting Office Support Specialist

We are looking for a detail-oriented professional to provide essential administr...

Location

United States , Syracuse

Salary:

22.00 USD / Hour

Dermody, Burke & Brown, CPAs, LLC

Expiration Date

Until further notice

Requirements

Minimum 3 years of experience in a professional office environment, preferably in an accounting or tax firm
Proficiency in Microsoft Word, Excel, Outlook, and Adobe Suite
experience with accounting software a plus
Strong organizational skills with the ability to manage multiple priorities and deadlines
Demonstrated ability to quickly learn and adapt to new software and systems
High attention to detail and accuracy, especially in handling confidential financial documents
Strong problem-solving abilities and initiative in a team-oriented environment
Excellent written, verbal, and interpersonal communication skills

Job Responsibility

Prepare, review, and monitor weekly, monthly, and quarterly financial and operational reports
Manage the preparation, release, and tracking of client communications
Process 1099s, tax returns, extensions, and government notices with accuracy and timeliness
Provide administrative support to accountants, staff, and firm leadership
Organize and maintain incoming/outgoing mail, deliveries, and secure document handling
Assist with scheduling, meeting setup, and client-facing preparation
Support firm operations through various assigned projects and general office responsibilities

What we offer

Flexible scheduling options in the off-season

Fulltime

Human Resources and Office Administrator

We are seeking a detail‑oriented and motivated HR & Office Administrator to supp...

Location

United States , Boca Raton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field strongly preferred
0–3 years of experience in HR support, office administration, or related roles (internships welcome)
Experience in a fast‑paced, client‑facing, or professional services environment preferred
real estate experience a plus
Strong attention to detail and accuracy in HR documentation and data entry
Excellent organizational and time‑management abilities
Professional communication skills with a customer‑service mindset
Ability to handle confidential information with discretion and integrity
Proactive, self‑motivated, and able to manage multiple priorities
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort learning new HR systems

Job Responsibility

Serve as a first point of contact for HR‑related inquiries, providing timely and professional support to employees and candidates
Maintain accurate and confidential employee records, including personnel files, attendance, and leave tracking
Enter, update, and audit employee information in HR systems to ensure compliance and data integrity
Assist with the preparation of offer letters, employment agreements, onboarding packets, and HR documentation
Coordinate new‑hire onboarding, orientation schedules, and pre‑employment requirements
Support HR initiatives such as employee engagement activities, policy updates, and compliance projects
Assist with benefits administration tasks, including enrollment tracking and employee communication
Help ensure HR processes align with company policies and employment regulations
Welcome clients, visitors, and vendors with a polished, professional presence
Manage front‑desk operations including calls, mail, deliveries, and visitor coordination

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Office Administrator and Accounting Support

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