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Robert Half Logo Robert Half · -

Office Administrator / Accounting Assistant

United States, Christiana · Job Posted June 28, 2026
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Job Description

We are looking for an organized and detail-oriented Office Administrator / Accounting Assistant to support daily office operations and accounting activities in Tennessee. This contract position with the potential to become permanent is ideal for someone who enjoys balancing front-office coordination with financial administrative tasks, while helping create a welcoming experience for new employees and visitors. The role offers the opportunity to contribute across accounts payable, accounts receivable, onboarding support, and general office administration in a fast-paced environment.

Job Responsibility

  • Manage day-to-day front desk and office support activities, including greeting visitors and maintaining a well-organized reception area
  • Assist with accounts payable and accounts receivable tasks by reviewing documentation, entering financial data, and helping keep records accurate and up to date
  • Code invoices appropriately and prepare them for timely processing in accordance with established procedures
  • Process employee expense reports and verify supporting information before submission for payment or reconciliation
  • Support onboarding activities by welcoming incoming employees, confirming completion of required paperwork, and coordinating distribution of uniforms
  • Respond to administrative requests from internal teams and help maintain organized files, records, and office documentation
  • Communicate with vendors, employees, and other contacts regarding routine billing, payment, and administrative inquiries
  • Provide general clerical support such as data entry, typing, and document preparation to keep office operations running smoothly

Requirements

  • At least 2 years of administrative experience in an office environment
  • Working knowledge of accounts payable and accounts receivable processes
  • Experience coding invoices and assisting with expense report processing
  • Strong attention to detail with the ability to maintain accuracy across multiple tasks
  • Comfortable performing receptionist duties and interacting professionally with employees, candidates, and visitors
  • Typing speed of 45 to 60 words per minute with solid data entry skills
  • Fluency in spoken and written Spanish necessary for this role

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
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